Northlake Public Libray District

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Agenda for August 19, 2010 Meeting of the Northlake Public Library District Board of Trustees

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
Regular Meeting, August 19, 2010
6:30 P.M.

AGENDA

  • Call to order, roll call.
  • Approval of the Agenda
  • Approval of the Minutes of the Board Meeting of June 17, 2010.
  • Acceptance of the Treasurer's Report of June 30, 2010.
  • Acceptance of the Treasurer's Report of July 31, 2010.
  • Acceptance of the Bills Payable/Paid Report for August 19, 2010.
  • Acceptance of Revenue and Expense Report for June 2010.
  • Acceptance of Revenue and Expense Report for July 2010.
  • Acceptance of Statistical Circulation and Acquisitions Report for June & July 2010.
  • Librarians’ Reports for July 2010.
  • President’s Report
  • Vice President’s Report
UNFINISHED BUSINESS
  1. Trustee Regulations Review & Revision (Action)
  2. State of Illinois Library Systems and Illinois State Library (Informational)
  3. Audit of the Secretary’s minutes for FY 2009-10, for the State Annual Report. (Action)

NEW BUSINESS

  1. Serving Our Public2.0: Standards for Illinois Public Libraries Review (Informational)
    • Personnel
    • Facilities
    • Technology
  2. State Annual Report (IPLAR) (Action)
  3. Quotes for fixing plumbing leak (Action)
  4. Approve Intergovernmental Agreement Establishing the System Wide Automated Network (“SWAN”) and Authorizing Membership in SWAN (Action)
  5. Adopt Ordinance #10-528, Providing for the Execution of an Intergovernmental Agreement establishing the System Wide Automation Network (“SWAN”) and Authorizing Membership in SWAN (Action)
  6. Adopt Ordinance #10-529, Concurring in the Recommendation of Metropolitan Library System to Repeal the Existing System Wide Automated Network Full Participation Agreement (Action)
  7. Approve Illinet/OCLC Services Program Renewal Agreement, Fiscal Year 2011, beginning July 1, 2010 and ending June 30, 2011. (Action)
  8. 2010 ILA Conference & Trustee Day (Informational)
  9. Approve the hiring of Raleigh Ocampo as part time Adult Services Associate effective July 6, 2010. (Action)
  10. Approve the hiring of Maryanne Pysson as part time Adult Services Associate effective July 20, 2010. (Action)
  11. Approve the hiring of Michele Lynch as part time Adult Services Associate effective August 23, 2010. This is to fill the vacancy created by the leaving of Maryanne Pysson. (Action)
  12. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

PUBLIC DISCUSSION

Members of the public are invited to speak to the Board. Comments are to be limited to three minutes or less. Due to Open Meetings Act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later Board meeting.

ADJOURNMENT

The next Board meeting is scheduled for September 16, 2010.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED: 5:30 p.m. August 17, 2010

Minutes for May 26, 2010 Special Meeting of the Northlake Public Library District Board of Trustees (unofficial)


MINUTES OF THE SPECIAL MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
MAY 26, 2010

The special meeting was held because the regular meeting of May 20, 2010, was cancelled due to lack of a quorum.

The special meeting of the Northlake Public Library District Board of Trustees was called to order at 4:30 p.m. by President Sonya Teets.  Present were Board members:  Salutric, Blaskey, Salo, Rivera, Teets.  Also present were Sharon L. Highler, Library Director, and Mary Jane Garrett, Head of Technical Services. Absent Board members:  O’Cull, Gutierrez.
 
The agenda for the meeting was approved on a motion by Blaskey with a second by Salutric.
AYES: All.
4:31 p.m., Gutierrez arrived.

The minutes of the regular Board meeting of April 15, 2010, were read and approved on a motion by Salo with a second by Rivera.
AYES: All.
The Board read and accepted the following:  the Treasurer’s Report of April 30, 2010; the Bills Payable Report for May 20, 2010; the Revenue and Expense Report for April 2010; and the Statistical Circulation and Acquisitions Report for April 2010. Acceptance of the above reports was on a motion by Blaskey with a second by Rivera.  Roll call vote:
AYES:  Salutric, Gutierrez, Rivera, Salo, Blaskey, Teets.
NAYS:  None.
ABSENT:  O’Cull.
Grand total of all payables listed: $210,368.33.
 
Highler reported that the office manager, Rich Stronczek, has been switching much of the supplies ordering to another vendor. He is also trying to get an account for the library district from Sam’s Club.

The librarians’ reports were read and accepted with the appreciation of the Board. Copies of the summer newsletter were given to the Board. Trustees received copies of the official notification that the district has been chosen to receive a grant from the Penny Severns Summer Family Literacy program. Copies were given of a letter from the mayor of Northlake that the 46th Avenue/North Avenue TIF District was terminated on January 1, 2010, and will be added to the tax rolls for the tax year 2010. Triton has received funding for its ESL classes, so they will be returning to our library.

Salo asked whether citizens could join the library’s Green Committee; she knows someone who might have an interest. Highler said that citizens could join.

The President reported that her additional work was included in the Trustee Regulations Review and Revision.
 
The Vice President reported that he has met with the IT manager, Ron Friedman, and has had good feedback on the improvements from Friedman’s April upgrades to the public computers.
 
Highler brought items for the Trustees to review about Robert’s Rules of Order.
 
The minutes of the committee meeting on Trustee Regulations Review and Revision are depicted in the color-coded changes in the Regulations. Highler has sent the changes to the attorney for the district with some questions, but has not heard back yet. Salo had a question about Article VIII, #12. Should a citizen be limited to three minutes total for discussion, or should it be three minutes for the citizen’s statement, then the Board reply, then three minutes for the citizen to respond? Highler will find out. There was some discussion on the Library Convention Attendance Policy, Article X, specifically on the order of preference given if more than two trustees wish to attend an out-of-state library association convention. It was decided to leave the order of preference as shown in the revision. Blaskey pointed out the changes to Article IV, Officers, to the rest of the Trustees. The deletion of a section about reelection was discussed, as there was a question about what the remaining statement would mean. What was meant was that each term of office would be for two years, and that there would not be a limit to the number of times an officer could be re-elected. Highler will ask the attorney about it. If Trustees have any additional questions for the attorney, they should send them to Highler only (no copies to other Board members) by June 2nd at the latest. Highler pointed out the addition of Article XIII, Code of Ethics, which is the “Ethics Statement for Public Library Trustees” adopted by the American Library Trustee Association and the Public Library Association. The Board approved the minutes of the committee on Trustee Regulations Review and Revision, as shown in the changes and comments in the Regulations, on a motion by Salo with a second by Blaskey. Ayes: All.
 
5:28 p.m., the Board voted to go out of the meeting and into Executive Session as per Statutory Section 5ILCS 120/2 (c)(1): “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity,” on a motion by Blaskey with a second by Salo.
AYES: All.
6:29 p.m., the Board came back into the meeting from the Executive Session.
 
The Board approved hiring two additional Adult Services staff members through the end of the fiscal year (June 30, 2010) on a motion by Rivera with a second by Gutierrez. Roll call vote:
AYES:  Salutric, Gutierrez, Rivera, Salo, Blaskey, Teets.
NAYS:  None.
ABSENT:  O’Cull
The Board approved increasing staff hours by 148 hours and incorporating this into the next budget (FY 2010-2011), on a motion by Rivera with a second by Blaskey. Roll call vote:
AYES:  Salutric, Gutierez, Rivera, Salo, Blaskey, Teets.
NAYS:  None.
ABSENT:  O’Cull.
The Board approved the new staffing levels and salary scale, a step schedule of 4% increases. Approval is also given to incorporate this schedule into the next budget (FY 2010-2011). Approval was on a motion by Rivera with a second by Salutric. Roll call vote:
AYES:  Salutric, Gutierrez, Rivera, Salo, Blaskey, Teets.
NAYS:  None.
ABSENT:  O’Cull
Trustees were given binders with the first few chapters of “Serving Our Public 2.0 : Standards for Illinois Public Libraries” (Illinois Library Association 2009). The Per Capita Grant application requires the Board to review this source and name how it will affect the library. The department heads will be going through the chapters first and reporting their recommendations to the Board. For the first chapter, on core standards, we meet most of the core or are working on meeting it. A long-range plan needs to be developed and changes need to be made to the disaster plan. For the second chapter, on government and administration, we are meeting the standards with revising the Trustee Regulations. In the third chapter, on personnel, we are meeting standards by adjusting pay and staffing levels.
 
The Board asked if Highler could send the other chapters by email, and Highler said she could. However, the other chapters will not have been reviewed yet by the department heads.
 
The Board voted to table discussion on the first three chapters until the next regular meeting so they have time to review them, on a motion by Salutric with a second by Gutierrez.
AYES: All.
The Board approved expanding the library security monitoring to year-round. The original part-time position will be expanded to year-round, and an additional person will be hired for eight hours per week to work weekends. Approval was on a motion by Salo with a second by Rivera. Roll call vote:
AYES:  Salutric, Gutierrez, Rivera, Salo, Blaskey, Teets.
NAYS:  None
ABSENT:  O’Cull
The 2010 audit contract with McClure, Inserra & Company, Chartered, for an estimated $8,800.00, was approved on a motion by Salo with a second by Rivera. Roll call vote:
AYES:  Salutric, Gutierrez, Rivera, Salo, Blaskey, Teets.
NAYS:  None
ABSENT:  O’Cull
The Intergovernmental Agreement for Providing Electronic Database Services (the MLS group database purchase agreement) was approved on a motion by Rivera with a second by Blaskey. Roll call vote:
AYES:  Salutric, Gutierrez, Rivera, Salo, Blaskey, Teets.
NAYS:  None
ABSENT:  O’Cull
Some databases have been dropped from the MLS group purchase, which staff at Northlake are trying to obtain through a purchase with another group.
 
After discussion, the Board approved the LIMRiCC health insurance agreement, with 20% of the premium for staff health insurance to be paid by staff, on a motion by Salutric with a second by Blaskey. Roll call vote:
AYES:  Salutric, Gutierrez, Rivera, Salo, Blaskey, Teets.
NAYS:  None
ABSENT:  O’Cull
Highler has received an inquiry from a previous applicant for a Trustee position, about whether there are any vacancies on the Board. The Board approved thanking the person for their interest, but informing them that there were no positions open on the Board at this time.
 
No members of the public were present.
 
The next regular Board meeting is scheduled for June 17, 2010.
 
The Board voted to  adjourn the meeting at 7:00 p.m. on a motion by Salo with a second by Blaskey.
AYES:  All.
Barbara Salo, Secretary



 

Agenda for June 17, 2010 Meeting of the Northlake Public Library District Board of Trustees

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
Regular Meeting, June 17, 2010
7:00 P.M.

AGENDA

  • Call to order, roll call.
  • Approval of the Agenda
  • Approval of the Minutes of the Special Board Meeting of May 26, 2010.
  • Acceptance of the Treasurer's Report of May 30, 2010.
  • Acceptance of the Bills Payable Report for June 17, 2010.
  • Acceptance of Revenue and Expense Report for May 2010.
  • Acceptance of Statistical Circulation and Acquisitions Report for May 2010.
  • Librarians’ Reports for May 2010.
  • President’s Report
  • Vice President’s Report
UNFINISHED BUSINESS
  1. Trustee Regulations Review & Revision (Action)
  2. Northlake Parade

NEW BUSINESS

  1. State of Systems (Informational)
  2. Adopt Ordinance #10-524, Ascertaining the Prevailing Rate of Wages for Laborers, Workers and Mechanics Employed on Public Works of the Northlake Public Library District. (Action)
  3. Adopt Ordinance #10-525, Authorizing 2010 Public Library Non-Resident Cards. (Action)
  4. Adopt Ordinance #10-526, An Ordinance to Levy an Additional .02% Tax for Equipping the Library and for the Maintenance and Repair of the Library Building and Equipment of the Library District. (Action)
  5. Adopt Ordinance #10-527, Providing for Tentative Budget and Appropriations of the Northlake Public Library District for the Fiscal Year beginning July 1, 2010 and ending June 30, 2011. (Action)
  6. Approve the Board Meeting Schedule for FY 2010-2011. (Action)
  7. Appoint two Board Members to audit the Secretary’s minutes for FY 2009-10, for the State Annual Report. (Action)
  8. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Public Discussion

Members of the public are invited to speak to the Board. Comments are to be limited to three minutes or less. Due to Open Meetings Act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later Board Meeting.

Adjournment

The next Board meeting is scheduled for August 19, 2010.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED: 3:30 p.m. June 15, 2010

Minutes for Arpil 15, 2010 Meeting of the Northlake Public Library District Board of Trustees (unofficial)

MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
APRIL 15, 2010

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:03 p.m. by President Sonya Teets . Present were Board members: Blaskey , Salutric , Rivera, O’Cull , Salo , Teets . Also present were Sharon L. Highler, Library Director, and Mary Jane Garrett, Head of Technical Services. Absent Board member: Gutierrez.

The agenda for the April 15, 2010 meeting was approved, with the change that the Executive Session would not be needed, on a motion by Salo with a second by Blaskey .

AYES: All.

The minutes of the regular Board meeting of March 18, 2010, were read and approved on a motion by Rivera with a second by Salutric .

AYES: All.

The Board read and accepted the following: the Treasurer’s Report of March 31, 2010; the Bills Payable Report for April 15, 2010; the Revenue and Expense Report for March 2010; and the Statistical Circulation and Acquisitions Report for March 2010. Acceptance of the above reports was on a motion by Blaskey with a second by O’Cull . Roll call vote:

AYES: Blaskey , Salutric , Rivera, O’Cull , Salo , Teets .
NAYS: None.
ABSENT: Gutierrez.

Grand total of all payables listed: $53,688.68.

Highler reported that the library’s data sheets are continuing to be refined. Board members received copies of a table of statistics for the library for the month of March. This was prepared from statistics available from the Metropolitan Library System (MLS). One of the results gained from the table confirms staff observations that Sundays are often the “busiest per hour” days of the week.

The librarians’ reports were read and accepted with the appreciation of the Board. Highler reported on the library’s application for a Penny Severns Literacy Grant, for a family program of English as a Second Language during the summer. She plans that, even if the library does not receive a grant, the library will still have a modified form of the program. Our SWAN circulation system has initiated a new system for holds (interlibrary loans within the library system). This gives patrons less time to pick up their items when they arrive. Staff are discussing alternatives to mail for patron notification; email is already being used as a good alternate. MLS is discussing how to manage reduced funding; one topic is an alternate delivery system among member libraries.

President Teets had nothing additional to report.

Vice President Rivera reported on meeting with Highler to discuss the duties and roles of trustees. Each Board member received a copy of the “Governing Board Member Job Description”.

Participation in the two upcoming parades – Stone Park’s Memorial Day parade, May 31, and the Northlake Days parade, June 27 – was discussed. Salo is able to drive for both parades, but she needs additional people to ride in the car. In addition to any Board members riding, staff members are being asked if they would ride in the parades. It was decided that a booth at Northlake Days was not possible this year.

2011 Per Capita Grant requirements were discussed. One of the requirements is that the Board must review the bylaws and make any needed revisions, corrections or updates. A committee needs to be formed to review the bylaws and report back to the Board what changes are needed. The library’s department heads are reviewing the most recent Illinois library standards, and will be reporting to the Board about how they affect the library district. Highler has been reviewing job descriptions and the salary scale. Blaskey , Rivera, O’Cull and Teets volunteered to be on the bylaws committee. They will meet on April 19.

ILA membership applications were given to Board members if they wish to join.

Current library legislative issues were discussed. Rather than having the annual rally in Springfield, ILA is encouraging people to be more proactive locally. Highler will continue to keep the trustees informed about current legislation.

Highler reported on National Library Week activities. The staff READ posters are on display; Board members may participate in this also. The Staff Appreciation Days have gone very well. Patrons were asked to fill out mini-surveys, with their names to be put into a raffle for prizes. Copies of the survey forms were given to the Board. “Food for Fines” has not gathered as much as the same program during the holidays, but it is being held for only one week as opposed to the entire winter holiday season.

As part of the summer family ESL program, staff are being required to learn key Spanish phrases that might be used in customer service. Some Board members may help with pronunciation recordings. Although we have bilingual staff, all staff need to know some basic Spanish phrases.

Teets asked that, since we have done READ posters successfully, will we be featuring local government officials? Highler said that now that the staff knows how to do them, we will offer to feature government officials in the posters.

Blaskey reminded the Board that, at the October Board meeting, a policy was agreed upon that established $3,000.00 as the upper limit for purchase decisions that could be made by the Director without presenting them to the Board.

Rivera reported on Internet and other problems still being experienced on the public computers.

The Board wished to add a phrase to the “Public Discussion” part of the agenda about each person being limited to three minutes of speaking time.

No members of the public were present.

The next regular Board meeting is scheduled for May 20, 2010.

The meeting was adjourned at 8:04 p.m. on a motion by O’Cull with a second by Salo .

AYES: All.

Barbara Salo , Secretary

May 20, 2010 - No meeting

Due to a lack of quorum, the May 20, 2010 Meeting of the Northlake Public Library District Board of Trustees was not held.

Agenda for May 26, 2010 Special Meeting of the Northlake Public Library District Board of Trustees

SPECIAL MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
May 26, 2010
4:30 P.M.

AGENDA

  • Call to order, roll call.
  • Approval of the Agenda
  • Approval of the Minutes of the Regular Board Meeting of April 15, 2010.
  • Acceptance of the Treasurer's Report of April 30, 2010.
  • Acceptance of the Bills Payable Report for May 20, 2010.
  • Acceptance of Revenue and Expense Report for April 2010.
  • Acceptance of Statistical Circulation and Acquisitions Report for April 2010.
  • Librarians’ Reports for April 2010. 
  • President’s Report
  • Vice President’s Report
UNFINISHED BUSINESS
  1. Minutes Trustee Regulations Review & Revision (Action)

NEW BUSINESS

  1. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.
  2. Serving Our Public2.0: Standards for Illinois Public Libraries
    1. Core Standards Review
    2. Governance and Administration Review
  3. Staffing Levels and Salary Scale (Action)
  4. Year-round Security (Action)
  5. Contracts
    1. 2010 Audit Contract (Action)
    2. MLS Group Database Purchase Agreement (Action)
    3. LIMRiCC Health Insurance Agreement (Action)
  6. Board Vacancy Application/Inquiry (Informational)
  7. Public Discussion.
    Members of the public are invited to speak to the board. Comments are to be limited to three minutes or less. Due to Open Meetings Act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later board meeting.

Adjournment

The next Board meeting is scheduled for June 17, 2010.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED: 3:30 p.m. May 24, 2010

Agenda for May 20, 2010 Meeting of the Northlake Public Library District Board of Trustees

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
May 20, 2010
7:00 P.M.

AGENDA

  • Call to order, roll call.
  • Approval of the Agenda
  • Approval of the Minutes of the Regular Board Meeting of April 15, 2010.
  • Acceptance of the Treasurer's Report of April 30, 2010.
  • Acceptance of the Bills Payable Report for May 20, 2010.
  • Acceptance of Revenue and Expense Report for April 2010.
  • Acceptance of Statistical Circulation and Acquisitions Report for April 2010.
  • Librarians’ Reports for April 2010.
  • President’s Report
  • Vice President’s Report
UNFINISHED BUSINESS

Minutes Trustee Regulations Review & Revision (Action)

NEW BUSINESS

  1. Serving Our Public2.0: Standards for Illinois Public Libraries
    1. Core Standards Review
    2. Governance and Administration Review
  2. Year-round Security (Action)
  3. Staffing Levels and Salary Scale (Action)
  4. Contracts
    1. 2010 Audit Contract (Action)
    2. MLS Group Database Purchase Agreement (Action)
    3. LIMRiCC Health Insurance Agreement (Action)
  5. Board Vacancy Application/Inquiry (Informational)
  6. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

PUBLIC DISCUSSION

Members of the public are invited to speak to the board. Comments are to be limited to three minutes or less. Due to Open Meeting Act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later board meeting.

Adjournment

The next Board meeting is scheduled for June 17, 2010.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED: 3:30 p.m. May 18, 2010

Minutes for March 18, 2010 Meeting of the Northlake Public Library District Board of Trustees (unofficial)

MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
MARCH 18, 2010

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:03 p.m. by President Kathy O’Cull. Present were Board members: Blaskey, Salo, Teets, Rivera, Gutierrez, O’Cull. Also present were Sharon L. Highler, Library Director, and Mary Jane Garrett, Head of Technical Services. Absent Board member: Salutric.

The trustees appreciated receiving the Board documents electronically before the meeting. Highler will continue with this document schedule.

The agenda for this meeting was approved, except for Highler reporting that there was no need for an Executive Session this month.

The minutes of the regular Board meeting of February 18, 2010, were read and approved on a motion by Salo with a second by Teets.

AYES: All.

The Board read and accepted the following: the Treasurer’s Report of February 28, 2010; the Bills Payable Report for March 18, 2010; the Revenue and Expense Report for February 2010; and the Statistical Circulation and Acquisitions Report for February 2010. Acceptance of the above reports was on a motion by Teets with a second by Rivera. Roll call vote:

AYES: Blaskey, Salo, Teets, Rivera, Gutierrez, O’Cull.
NAYS: None.
ABSENT: Salutric.

Grand total of all payables listed: $74,478.15.

Highler reported that the statistical report is being revamped to show comparisons with the previous month and the previous year, and that it will be changed to emphasize different data. The former data will still be collected for the library’s use.

The librarians’ reports were read and accepted with the appreciation of the Board. There were a number of problems with building in February. The new staff organization chart will be available to the Board, and will also be on the library’s website. A “Person in Charge” list was given to the Board, showing chain of command in the building. Garrett was thanked for her organization of the open house on February 21, 2010, held to welcome Highler as new director.

O’Cull reported on the trustee/director forum that she attended with Salo and Highler on March 6, 2010. “Being an Advocate for Your Library” included a number of handouts, which were given to the Board. The Board discussed advocating for the library district. O’Cull emphasized the importance of attending these meetings.

Ron Friedman, Technology Manager, is collecting old technology/electronics items from the staff and Board for a recycling drive. He needs the items by March 26. The library is planning a similar drive that includes the community, probably in September.

Teets mentioned that she has had a great response from a Valentine’s Day project where children made valentines for senior citizens. She suggested that a similar project in Youth Services would be a good connection to the library’s community.

Ordinance #10-523, Establishing the Process for Board Members’ Participation by Electronic Means in Meetings, was discussed. Although this covers only certain specific circumstances and cannot be used to establish a quorum for the meeting, Highler recommended its adoption in case the Board needs it in the future. The ordinance was adopted on a motion by Salo with a second by Teets. Roll call vote:

AYES: Blaskey, Salo, Teets, Rivera, Gutierrez, O’Cull.
NAYS: None.
ABSENT: Salutric.

O’Cull reported that she will not be in the area for several months, and that she does not feel that she would be fulfilling her responsibilities as President if she remained in office. She wishes to remain a trustee, but wishes to resign from the office of President. The Board regretfully accepted her resignation as President.

For reorganization of the Board, Teets self-nominated for President and Rivera self-nominated for Vice President. The Board accepted both nominations. Teets was elected as President and Rivera was elected as Vice President, to begin at the April meeting, on a motion by Blaskey with a second by Gutierrez. Roll call vote:

AYES: Blaskey, Salo, Teets, Rivera, Gutierrez, O’Cull.
NAYS: None.
ABSENT: Salutric.

Highler reminded the Board that it is especially important that the President and Vice President let her know ahead of time if they are not coming to a Board meeting. Signatures of the new officers are needed for the checking account and other accounts/documents.

The Board asked about Salutric being absent from several Board meetings in a row. Highler has not heard from her recently.

The U.S. Bank Pledge Agreement was adopted on a motion by Rivera with a second by Salo. Roll call vote:

AYES: Blaskey, Salo, Teets, Rivera, Gutierrez, O’Cull.
NAYS: None.
ABSENT: Salutric.

Because of recent service problems, the library district has given a thirty-day notice to the present holder of its HVAC maintenance contract, that their contract will be dropped. The district has been looking for a replacement company. The agreement from United Building Maintenance, Inc. (UBM),was discussed and accepted by the Board, at the cost of $7,200.00 for the year, on a motion by Blaskey with a second by Salo.

AYES: All.

The Board approved the hiring of Paul Pakula as Circulation Clerk, replacing Lorena Herrera, effective March 8, 2010, on a motion by Blaskey with a second by Rivera.

AYES: All.

Salo wishes to put planning for Northlake Days on the agenda for the next regular Board meeting. Teets also reminded the Board about planning for participation in Stone Park’s Memorial Day parade. The Board members discussed their preference for staff participation in the parade cars, and the problems of getting a good location for the library district’s booth for Northlake Days. Rivera suggested asking the Kiwanis about their plans for a booth.

Highler reported on the library’s plans for National Library Week, April 11-17. Staff appreciation activities will also be included. The Board is welcome to participate in the staff potluck luncheon during that week. One of the NLW plans is making “READ” posters featuring members of the staff. Board members may also participate if they wish; costumes and props are acceptable. Some public participation in making posters is being planned for National Library Week.

Highler reminded Board members that Library Advocacy Day is April 16.

No members of the public were present.

The next regular Board meeting is scheduled for April 15, 2010.

The meeting was adjourned at 8:11 p.m. on a motion by Teets with a second by Rivera.

AYES: All.

Barbara Salo, Secretary

Agenda for April 19, 2010 Special Committee Meeting of the Northlake Public Library District

SPECIAL COMMITTEE MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
April 19, 2010
1:00 P.M.

AGENDA

Call to order, roll call.

NEW BUSINESS

  1. Trustee Regulations Review/Revision.
  2. Adjournment.

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED: 8:30 p.m. April 15, 2010

Agenda for April 15, 2010 Meeting of the Northlake Public Library District Board of Trustees

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
April 15, 2010
7:00 P.M.

AGENDA

  • Call to order, roll call.
  • Approval of the Agenda
  • Approval of the Minutes of the Regular Board Meeting of March 18, 2010.
  • Acceptance of the Treasurer's Report of March 31, 2010.
  • Acceptance of the Bills Payable Report for April 15, 2010.
  • Acceptance of Revenue and Expense Report for March 2010.
  • Acceptance of Statistical Circulation and Acquisitions Report for February 2010.
  • Acceptance of Statistical Circulation and Acquisitions Report for March 2010.
  • Librarians’ Reports for March 2010.
  • President’s Report
  • Vice President’s Report

UNFINISHED BUSINESS

Upcoming Area Parades, etc (Informational)
     A) Northlake Days, June 25-27*
     B) Stone Park

NEW BUSINESS

  1. 2011 Per Capita Grant Requirements (Informational)
  2. Trustee Regulations Review/Revision (Action)
  3. Library Legislative Issues (Informational)
  4. National Library Week Activities (Informational)
  5. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.
  6. Public Discussion.
  7. Adjournment.

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for May 20, 2010.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED: 3:30 p.m. April 13, 2010

Minutes for February 18, 2010 Meeting of the Northlake Public Library District Board of Trustees (unofficial)

MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
FEBRUARY 18, 2010

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:00 p.m. by President Kathy O’Cull. Present were Board members: Salo, Blaskey, Gutierrez, O’Cull. Also present were Rich Stronczek, office manager; Joe Vlach, auditor with McClure, Inserra & Co., Chtd.; Sharon L. Highler, library director; and Mary Jane Garrett, head of technical services. Absent Board members: Rivera, Salutric, Teets.

Minutes of the regular Board meeting of January 21, 2010, were read and approved on a motion by Blaskey with a second by Salo.

Ayes: All.

The Board read and accepted the following: the Treasurer’s Report of January 31, 2010; the Bills Payable Report for February 18, 2010; the Revenue and Expense Report for January 2010; and the Statistical Circulation and Acquisitions Report for January 2010. Acceptance of the above reports was on a motion by Salo with a second by Blaskey. Roll call vote:

AYES: Salo, Blaskey, Gutierrez, O’Cull
NAYS: None
ABSENT: Rivera, Salutric, Teets.

Grand total of all payables listed: $49,850.70

The librarians’ reports were read and accepted with the appreciation of the Board. Although Board members were concerned about the incidents reported in Adult Services during January, they said they would still rather hear about them, so they would know the security issues at the library.

The Board agreed to amend the agenda so that Joe Vlach of McClure, Inserra & Co., Chtd., and Rich Stronczek, office manager, could speak about the audit of the library district for the fiscal year ending June 30, 2009. New auditing rules require that the auditor report to the Board. Board members have already received paper copies of the audit. Vlach touched on audit highlights, with Stronczek to confirm or elaborate for the Board. The Cook County property taxes are expected to be late coming in for the second half of the payment. The district may need to reduce spending during the time when the tax payments are late. The pension fund (IMRF) for the district is judged to be well-funded.

7:23 p.m., Vlach and Stronczek were thanked for their time and they left.

Plans were discussed for the open house to welcome Highler, to be held February 21, 2010.

Highler reported that the library district has received the award letter for the 2010 Per Capita Grant. Because of the state’s budget deficit, the grant’s amount has been reduced, but not by as much as had been feared. The Secretary of State had decided to use federal funds from the Library Services and Technology Act (LSTA) to lessen the budget cuts. The grant is funding at the rate of $1.02 per library district resident this year. This also emphasizes the importance of an accurate 2010 Census, so there is realistic data on the district’s population.

President O’Cull reported that she received a letter from a patron who complained about a teen program featuring a ramen-eating contest. The patron felt that this was insensitive during the present economic situation, when people are actually going hungry. The Board was also concerned about this, and asked to what the ramen-eating contest was connected. Garrett replied that the Anime Night was the actual event, and that the staff usually include an activity related to food and Japan in addition to the teens watching an anime film. Highler added that she will talk to staff about how their programs are described in the newsletter, and that the district needs to publicize how much food for local food banks has been collected in programs such as the recent Food for Fines event.

O’Cull then reported that during the meeting dates from May through October she will not be in town. As she will miss at least four meetings and will not be available locally during those months, she feels the need to step down as president of the Board. Does she need to give up being a trustee as well? If a speaker-phone is legal, the Board said that she could remain a trustee if she wished. The bylaws would need to be amended to permit phone participation at Board meetings, and the attorney would need to be consulted about what would be required for the participation to be legal. The Board asked how a new president would be selected. Candidates can be nominated by other trustees, or they can self-nominate if they wish. Any official action will be tabled until the next regular meeting. An email needs to be sent to all Board members telling them that O’Cull is stepping down as president.

O’Cull reported on the trustee meeting, “Exploring the Library Board & Director Relationship”, that she attended with Highler on February 6. Her notes and the handouts from the meeting are available by request. There were also educational websites listed. Highler can also hand out guides to some of the financial considerations. Copies of handouts can be given to the Board at the next regular meeting. O’Cull highly recommended this series of meetings for trustees. The next meeting will be on advocacy, and will be held on March 6 at the Prairie Trails Public Library District in Burbank. If any trustees are interested in attending, they should let Highler know.

The Executive Session listed on the agenda was not needed.

Highler spoke about the district’s current HVAC company’s performance, and is wondering if the contract can be changed to another company. She will need to talk to Stronczek about details relating to this.

Highler gave copies to the Board members of the 2010 list of library closing dates. This will also be posted in the library.

No members of the public were present.

The next regular Board meeting is scheduled for March 18, 2010.

The meeting was adjourned at 8:07 p.m. on a motion by Salo with a second by Gutierrez.

Ayes: All.

Barbara Salo, Secretary

Agenda for March 18, 2010 Meeting of the Northlake Public Library District Board of Trustees

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
MARCH 18, 2010
7:00 P.M.

AGENDA

  • Call to order, roll call.
  • Approval of the Agenda
  • Approval of the Minutes of the Regular Board Meeting of February 18, 2010.
  • Acceptance of the Treasurer's Report of February 28, 2010.
  • Acceptance of the Bills Payable Report for March 18, 2010.
  • Acceptance of Revenue and Expense Report for February 2010.
  • Acceptance of Statistical Circulation and Acquisitions Report for February 2010.
  • Librarians’ Reports for February 2010.

UNFINISHED BUSINESS

President's Report
- Trustee/Director Forum

NEW BUSINESS

  1. Adopt Ordinance #10-523, Establishing the Process for Board Member’s Participation by Electronic Means in Meetings (action)
  2. Board Re-organization (action)
  3. Adopt US Bank Pledge Agreement (action)
  4. Heating Contracts (information)
  5. Approve the hiring of Paul Pakula as Circulation Clerk, replacing Lorena Herrera, effective March 8, 2010.
  6. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.
  7. Public Discussion.
  8. Adjournment.

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for April 15, 2010.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x11, at least five working days prior to the meeting. Thank you.

Originally posted: 3:30 p.m. March 16, 2010


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LIBRARY BOARD TRUSTEES
  Sonya Teets, President
  Orlando Rivera, Vice President
  Gerry Blaskey, Treasurer
  Barb Salo, Secretary
  Aracely Gutierrez
  Kathleen O'Cull
 
  Sharon Highler, Director

Board Meetings
  Third Thursday of the Month
  at 6:30 p.m.
  (Public is welcome.)