Agenda for September 21, 2017 Public Hearing and Regular Meeting of the Northlake Public Library District Board of Trustees

SPECIAL MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES

Public Hearing

Budget and Appropriation Ordinance for FY 2017/2018

Monday, September 21, 2017
6:00 p.m.

A public hearing on the Budget and Appropriation Ordinance for Northlake Public Library District for FY 2017 / 2018 will be held at 6:00 p.m. on Thursday, September 21, 2017. The meeting will be held at the library located at 231 North Wolf Road, Northlake, IL.

This hearing will be immediately followed by a regular meeting of the Board of Trustees at 6:30pm.

MEETING OF THE

NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES

Regular Board Meeting, September 21, 2017

6:30 P.M.

AGENDA

  • Call to order, roll call.
  • Approval of the Agenda.
  • Approval of the Minutes of the Regular Board Meeting of August 17, 2017.
  • Acceptance of the Library Fund Profit and Loss Report of August 31, 2017.
  • Acceptance of the Bills Paid (in the amount of $39,814.07, August – September 2017) Report /Payable (in the amount of $26,969.22) Report for September 21, 2017.
  • Librarians’ Reports for August – September 2017: Building  problems and solutions,   Copier/Printer, Financial Audit, Outreach, Staff Changes
  • President’s Report
  • Vice President’s Report

UNFINISHED BUSINESS

  1. Required State FOIA Trustee Training (Informational)
  2. Board Orientation (Informational)
  3. Review and Adopt Policy Revisions – Personnel Policy, Board Regulations (Action)
  4. Mission Statement. (Action)
  5. Updated Job Descriptions. (Action)
  6. State Annual Report (IPLAR). FY 2016-17 (Informational)
  7. Accept Audit of Secretary’s Minutes (Action)
  8. Per Capita Grant Requirements (Informational)

NEW BUSINESS

  1. Adult Services Department Presentation (Informational)
  2. Intro of New Non-traditional Collection (Informational)
  3. Accept Estimate of Revenues for Fiscal Year beginning July 1, 2017 and ending June 30, 2018. (Action)
  4. Adopt Budget and Appropriations Ordinance #17-577 of the Northlake Public Library District for the Fiscal Year beginning July 1, 2017 and ending June 30, 2018. (Action)
  5. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity. (Action)

PUBLIC DISCUSSION

Members of the public are invited to speak to the board. Comments are to be limited to three minutes or less. Due to open meetings act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later board meeting.

ADJOURNMENT

The next Board meeting is scheduled for October 19, 2017.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED:  6:00 p.m., August 15, 2017

 

 

Posted in Agenda | Comments Off on Agenda for September 21, 2017 Public Hearing and Regular Meeting of the Northlake Public Library District Board of Trustees

Minutes for June 15, 2017, Regular Meeting of the Northlake Public Library District Board of Trustees

 MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
JUNE 15, 2017

 

The regular meeting of June 15, 2017, of the Northlake Public Library District Board of Trustees was called to order by President Wason at 6:31 p.m.. Present were Board members: Wason, Glowinski, Carver, Tews, Gutierrez. Absent Board members: Werba, Biddle. Also present were: Sharon L. Highler, Library Director; and Christie Chaidez, Technical Services Clerk.

The Board approved the agenda on a motion by Glowinski with a second by Gutierrez.

AYES: All.

Minutes of the Regular Board Meeting of May 18, 2017 were approved on a motion by Glowinski with a second by Carver.

AYES:  All.

The Library Fund Profit and Loss Report of May 31, 2017, was accepted on a motion by Glowinski with a second by Gutierrez. Roll Call Vote:

AYES:  Gutierrez, Glowinski, Carver, Tews, Wason.
NAYS:  None.
ABSENT:  Biddle, Werba.

The Bills Paid/Payable Reports for May – June, 2017, were accepted on a motion by Gutierrez with a second by Carver. Roll call vote:

AYES:  Gutierrez, Glowinski, Carver, Tews, Wason.
NAYS:  None.
ABSENT:  Biddle, Werba.

Bills paid, April – May, 2017: $18,672.47.
Bills payable, May 18, 2017: $26,310.08.

Highler reported that both toilet flush units in the lower level ladies restroom were replaced last month. Earlier this week water was noticed on the floor once again. The plumber was called back out to replace the wall seal. We will have some additional maintenance work done in the restrooms and kitchens in August. Highler is not happy with the work ABC plumbing has been doing and is planning to replace them.
Additional spraying by C & C seems to have had the desired effect and no additional insects have been noted since the first week. Staff were required to read literature about other libraries and the lessons they learned in dealing with similar problems and it immediately paid off. A returned item was noted as heavily infested. Additional protocols were immediately implemented. Now frontline staff feels better equipped to handle items coming into the building.
A blade broke on a roof unit while the HVAC guy was here doing an inspection. He found it before it could break off completely and he fixed it.
Stone Park Memorial Day Parade on May 29th went very well and the kids appreciated the candy that was tossed out. We are hoping to participate in the Northlake Days Baseball parade on June 25th but we are having trouble finding a car and driver. At least three people are needed so that candy can be tossed out. Carver and Wason agreed to attend and Glowinski will donate the candy.
There are a couple of pending resignations coming up in the next two months. One person will moving to a full-time position, Another is having trouble balancing two jobs. Two others will be leaving so they can pursue higher education. We wish them all the best of luck and will miss them all. Laura Bartnik, Assistant Director/Head of Adult Services, will be returning from maternity leave at the end of June.
Summer is now in full swing. The kick-off went well and everyone had a good time. Most of the parking lot now stays full during the late morning, due to the programs and lunch. The kids love the mini campsite in the lobby and it has become a popular photo-op spot.
Library Appreciation night is July 28th at the Sox vs. Indians game. We are offering tickets at the discounted price to all staff, trustees, family and friends. Please see the flyer for details and join us.
Summer lunch program is under way. The new refrigerator works wonderfully! In spite of hot weather, we have averaged about 49 children each day so far. The GCFD currently provides us with 40 meals which means some kids are not being fed. Staff anticipated this problem this year so we have been able to provide simple meals/snacks for our overflow crowd until GCFD adjusts our numbers.
The Friends latest fund raising effort, a 50/50 raffle at the kick-off, raised about $20.00.
There was a lot of discussion on OCLC, especially regarding pricing concerns. RAILS will be looking into options. They still have no real new budget information and may need to adjust what is currently in place in order to continue their services. Systems standards are to be voted on at the next meeting. Some revisions were made. Copies with changes were provided to the Board. Once the Board looks them over, we will work on changes within our organization.
Signatures are needed from all signers so that the new FSA Banking Account can be opened.

The Board accepted the librarians’ reports for May – June 2017, with their thanks.

Acceptance of the policy revisions regarding bereavement pay and outreach event participation was made on a motion by Glowinski with a second by Gutierrez.

AYES: All.

Trustee information was checked and all looks to be correct.

Required State FOIA Trustee Training is ongoing and has been completed by some.

All members of the Board were provided with materials for Trustee orientation and development.

The Board accepted Ordinance #17-574 and Certification for non-resident fee on a motion by Glowinski with a second by Tews. Roll Call Vote:

AYES:  Gutierrez, Glowinski, Carver, Tews, Wason.
NAYS:  None.
ABSENT:  Biddle, Werba.

The Board accepted Ordinance #17-575, Cook County Wage Determenation and Certification, on a motion by Gutierrez with a second by Carver. Roll Call Vote:

AYES:  Gutierrez, Glowinski, Carver, Tews, Wason.
NAYS:  None.
ABSENT:  Biddle, Werba.

Board accepted Ordinance #17-576, .02%Building and Equipment Levy Ordinance, on a motion by Gutierrez and a second by Glowinski. Roll Call Vote:

AYES:  Gutierrez, Glowinski, Carver, Tews, Wason.
NAYS:  None.
ABSENT:  Biddle, Werba.

The Board voted to keep executive sessions closed on a motion by Glowinski and a second by Gutierrez.

AYES: All.

Executive Session was not needed.

No members of the public were present.

The next regular Board meeting is scheduled for August 17, 2017.

Having moved through the agenda, the meeting was adjourned at 8:02 p.m., by President Wason.

Elizabeth Biddle, Secretary

 

_____________________________

 

 

Posted in Minutes | Comments Off on Minutes for June 15, 2017, Regular Meeting of the Northlake Public Library District Board of Trustees

Notice of Public Hearing September 21, 2017 on the Budget and Appropriation Ordinance for FY 2017/2018

SPECIAL MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES

Public Hearing

Budget and Appropriation Ordinance for FY 2017/2018

Monday, September 21, 2017
6:00 p.m.

A public hearing on the Budget and Appropriation Ordinance for Northlake Public Library District for FY 2017 / 2018 will be held at 6:00 p.m. on Thursday, September 21, 2017. The meeting will be held at the library located at 231 North Wolf Road, Northlake, IL.

This hearing will be immediately followed by a regular meeting of the Board of Trustees at 6:30pm.

 

Posted in Notices | Comments Off on Notice of Public Hearing September 21, 2017 on the Budget and Appropriation Ordinance for FY 2017/2018

Agenda for August 17, 2017 Regular Meeting of the Northlake Public Library District Board of Trustees

MEETING OF THE

NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES

Regular Board Meeting, August 17, 2017

6:30 P.M.

AGENDA

  • Call to order, roll call.
  • Approval of the Agenda.
  • Approval of the Minutes of the Regular Board Meeting of June 15, 2017.
  • Acceptance of the Library Fund Profit and Loss Report of June 30, 2017 and July 31, 2017.
  • Acceptance of the Bills Paid (in the amount of $72,458.08, June – August 2017) Report /Payable (in the amount of $21,803.91) Report for August 17, 2017.
  • Librarians’ Reports for June – August 2017: Building  problems and solutions, Financial Audit, Kid’s Cafe Lunch Program,  Library 60th Birthday Celebration, Marketing, New Services, Outreach, Staff Changes, TIF Meeting, Legal Calendar
  • President’s Report
  • Vice President’s Report

UNFINISHED BUSINESS

  1. Required State FOIA Trustee Training (Informational)
  2. Board Orientation (Informational)
  3. Review and Adopt Policy Revisions – Personnel Policy, Board Regulations (Action)

NEW BUSINESS

  1. Circ Department Presentation (Informational)
  2. Schedule Audit of Secretary’s Minutes (Action)
  3. Per Capita Grant Requirements (Informational)
  4. Approve State Annual Report (IPLAR). FY 2016-17 (Action)
  5. Adopt Tentative Budget Projections of the Northlake Public Library District for the Fiscal Year beginning July 1, 2017 and ending June 30, 2018. (Action)
  6. Set Date for Budget and Appropriations Public Hearing. (Action)
  7. Updated Job Descriptions. (Action)
  8. Mission Statement. (Action)
  9. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity. (Action)

PUBLIC DISCUSSION

Members of the public are invited to speak to the board. Comments are to be limited to three minutes or less. Due to open meetings act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later board meeting.

ADJOURNMENT

The next Board meeting is scheduled for September 21, 2017.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED:  6:00 p.m., August 15, 2017

 

 

Posted in Agenda | Comments Off on Agenda for August 17, 2017 Regular Meeting of the Northlake Public Library District Board of Trustees

Minutes for May 18, 2017, Regular Meeting of the Northlake Public Library District Board of Trustees

 MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
MAY 18, 2017

 

The regular meeting of May 18, 2017, of the Northlake Public Library District Board of Trustees was called to order by President Pro-Tem Wason at 6:40 p.m.. Present were Board members: Wason, Glowinski, Biddle, Carver, Tews, Werba. Absent Board members: Gutierrez. Also present were: Sharon L. Highler, Library Director; Marianne Ryzcek, Head of Youth Services; Stephanie Carlile, Head of Circulation; Raleigh Ocampo, Outreach Librarian, Marion Olea, Teen Librarian;  Christie Chaidez, Technical Services Clerk; and members of the public Mark Werba and Joe Rogelede.

The Board approved the agenda with the change of bringing points 1-4 of New Business  to the start of the meeting, on a motion by Glowinski with a second by Biddle.

AYES: All.

Secretary Pro-Tem Biddle did the swearing in of new Trustees Carver, Tews, and Werba.

Outgoing Trustee Jesus Herrera and Former Vice-President Diane Sampson, who were not in attendance, were recognized and thanked for their service.

New Board Officers were next elected.

Glowinski made a motion to nominate Wason as President. Second by Biddle.

AYES: All.

Wason made a motion to nominate Glowinski as Vice-President. Second by Biddle.

AYES: All.

Glowinski made a motion to nominate Biddle as Secretary. Second by Wason.

AYES: All.

Wason made a motion to nominate Gutierrez for Treasurer. Second by Biddle.

AYES: All.

Introductions were made by staff members to let the new Board members know who they are and a little about the departments they work in. New and old Board members also introduced themselves to everyone.

Minutes of the Regular Board Meeting of April 20, 2017 were approved, pending the correction of the spelling of Werba’s name, on a motion by Glowinski with a second by Biddle.

AYES:  All.

The Library Fund Profit and Loss Report of April 30, 2017, was accepted on a motion by Glowinski with a second by Biddle. Roll Call Vote:

AYES:  Biddle, Glowinski, Carver, Tews, Werba, Wason.
NAYS:  None.
ABSENT:  Gutierrez.

The Bills Paid/Payable Reports for April – May, 2017, were accepted on a motion by Biddle with a second by Glowinski. Roll call vote:

AYES:  Biddle, Glowinski, Carver, Tews, Werba, Wason.
NAYS:  None.
ABSENT:  Gutierrez.

Bills paid, April – May, 2017: $14,642.12.
Bills payable, May 18, 2017: $91,749.67.

Highler reported that both toilet flush units in the lower level ladies restroom are being replaced. One had been vandalized.
We once again had a minor bug infestation. The exterminator was called and applied treatment to the affected areas and furniture. Additional protocols are being discussed and implemented.
We will be walking in the Stone Park Memorial Day Parade on May 29th and passing out candy.
Valeria Rodriguez was hired in our last page position. She started on May 8th.
All staff are being asked to complete a technology skills assessment. The results will be used to develop training expectations for those in need, in accordance with State Library guidelines.
We recently had a report of a stolen bike. Police were called and when they appeared, they had the bike with them. Since the bike was returned, no charges were made against the young suspect.
In a partnership with the schools, our children’s department will be filling in for the normal summer reading programs offered at the schools. This is a potential 1000% increase in the number of students we normally see. To offset some of our unexpected costs, the department is soliciting donations within the community. Most promised money has been received.
Six staff members, Highler included, completed the required training at the Food Depository for our Summer Kid’s Café Lunch Program. Cold lunches will be provided to any child under the age of 18 from Monday through Friday, between 12 p.m. and 1 p.m. in June and July. Staff and volunteers will distribute the food.
The Friends had another fundraiser, this time at Portillos on May 11th. They raised almost $100.00.
Highler asked the Trustees to be advocates for the library and contact their Members of Congress to ask for their continued support of federal funding for libraries, which is in jeopardy under the new administration.

The Board accepted the librarians’ reports for April – May 2017, with their thanks.

For the President’s report, Wason asked if NPLD can participate in the Northlake baseball parade on June 25th, in correlation with Northlake Days. Highler replied that if we are asked, yes we can. Parade starts at noon with an 11:30 line up on Palmer Ave.

Reviewing and adopting of Personnel Policy revisions is tabled until a future meeting.

All Trustees were given a copy of The Board of Library Trustees of the Northlake Public Library District, Northlake, IL – Regulations to review.

All Trustees were asked to review the Current Library Trustees contact list and make any necessary changes.

Trustees were given a hand-out of the required State FOIA Trustee Training. This must be completed in 90 days.

The Board was given a copy of the Board Meeting Schedule for FY-2017-18. After discussion and review, the Meeting Schedule was approved on a motion by Biddle with a second by Glowinski.

AYES: All.

A copy of the Library Legal Calendar was provided to all Trustees.

Following a discussion regarding appointing FY 2017-18 Check Signers, a motion was made by Glowinski for the delegation of signers to remain with the same titles as before of President, Secretary, Treasurer and Director. Second by Carver. Roll Call Vote:

AYES:  Biddle, Glowinski, Carver, Tews, Werba, Wason.
NAYS:  None.
ABSENT:  Gutierrez.

Executive Session was not needed.

No comments from members of the public.

The next regular Board meeting is scheduled for June 15, 2017.

Having moved through the agenda, the meeting was adjourned at 7:57 p.m., by President Wason.

Elizabeth Biddle, Secretary

 

_____________________________

 

 

Posted in Minutes | Comments Off on Minutes for May 18, 2017, Regular Meeting of the Northlake Public Library District Board of Trustees

Agenda for June 15, 2017 Regular Meeting of the Northlake Public Library District Board of Trustees

MEETING OF THE

NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES

Regular Board Meeting, June 15, 2017

6:30 P.M.

AGENDA

  • Call to order, roll call.
  • Approval of the Agenda.
  • Approval of the Minutes of the Regular Board Meeting of May 18, 2017.
  • Acceptance of the Library Fund Profit and Loss Report of May 31, 2017.
  • Acceptance of the Bills Paid (in the amount of $18,672.47, May-June 2017) Report /Payable (in the amount of $26,310.08) Report for June 15, 2017.
  • Librarians’ Reports for May-June 2017: Building  problems and solutions, Outreach, Personnel, Summer Learning Program, Summer Kid’s Cafe Lunch Program,  Library 60th Birthday Celebration
  • President’s Report
  • Vice President’s Report

UNFINISHED BUSINESS

  1. Review and Adopt Policy Revisions – Personnel Policy, Board Regulations (Action)
  2. Update Trustee Information (Informational)
  3. Required State FOIA Trustee Training (Informational)

NEW BUSINESS

  1. Trustee Orientation/ Development (Informational)
  2. 2017 Non-Resident Fee and Ordinance (Action)
    1. RAILS Request
    2. 2017 NR Fee Calculations
    3. Ordinance #17-574 and Certification
  3. Prevailing Wage Determination and Ordinance (Action)
    1. Legal Notes
    2. Cook County Wage Determination
    3. Ordinance #17-575 and Certification
  4. .02% Building & Equipment Levy Ordinance (Action)
    1. Ordinance #17-576 and Certification
  5. Schedule “Closed Session Minutes” Review (Action)
  6. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity. (Action)

PUBLIC DISCUSSION

Members of the public are invited to speak to the board. Comments are to be limited to three minutes or less. Due to open meetings act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later board meeting.

ADJOURNMENT

The next Board meeting is scheduled for August 17, 2017.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED:  5:30 p.m., June 12, 2017

 

 

Posted in Agenda | Comments Off on Agenda for June 15, 2017 Regular Meeting of the Northlake Public Library District Board of Trustees

Minutes for April 20, 2017, Regular Meeting of the Northlake Public Library District Board of Trustees

 MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
APRIL 20, 2017

 

The regular meeting of April 20, 2017, of the Northlake Public Library District Board of Trustees was called to order at 6:38 p.m. by President Wason. Present were Board members: Wason, Glowinski, Biddle, Gutierrez.  Absent Board members:  Herrera,  Sampson. Also present were: Sharon L. Highler, Library Director; Christie Chaidez, Technical Services Clerk; and newly elected Trustee Diane Werba, who was there to observe the meeting.

The Board approved the agenda on a motion by Glowinski with a second by Biddle.

AYES: All.

Minutes of the Regular Board Meeting of March 16, 2017 were approved on a motion by Biddle with a second by Gutierrez.

AYES:  All.

The Library Fund Profit and Loss Report of March 31, 2017, was accepted on a motion by Glowinski with a second by Gutierrez. Roll Call Vote:

AYES:  Biddle, Glowinski, Gutierrez, Wason.
NAYS:  None.
ABSENT:  Herrera, Sampson.

The Bills Paid/Payable Reports for March – April, 2017, were accepted on a motion by Glowinski with a second by Biddle. Roll call vote:

AYES:  Biddle, Glowinski, Gutierrez, Wason.
NAYS:  None.
ABSENT:  Herrera, Sampson.

Bills paid, March – April, 2017: $23,794.05.
Bills payable, April 20, 2017: $28,351.49.

Highler reported that Laura Bartnik and her husband welcomed their son to the world on March 25th, about a week earlier than expected.
All the HVAC units shut down early last week and a brownout was suspected as the cause. They were fixed that day and the newly installed software was able to point out what the problem was.
A lot of lights have been burning out, some due to bad ballasts, and are being replaced. The electrician has been called to do the annual parking lot light replacement. He will need to replace the ballasts. Higher also discussed the problem of disposing of all of the old bulbs. Biddle suggested that Home Depot may take them. Highler will look into this.
The fraudulent credit card charges have been removed from our account, but we still have no idea who was responsible and most likely never will.
The Friends of the Library are doing another fundraiser for the library, this time at Portillos on May 11th.
During National Library Week, 30 patrons made use of our free library card replacement.
We are still waiting for final clearance for passport acceptance.
Our Per Capita Grant is about $7,000.00 less this year than it was last year.
We have hired our last page. The person selected has been a much valued volunteer and knows much about the library already. Her name is Valeria Rodriguez.
We have a patron who says he keeps forgetting to return one of our iPads. We are at the point where we will need to get the police involved.
This year the local schools will not be offering summer reading, so the library will be filling in for the normal programs offered there as well. This is a potential 1000% increase in the number of students we normally see. That is potentially 5,000 kids. To off-set costs, the Youth Department is soliciting donations from within the community. Our first check came from Leyden Credit Union. Following phone calls to insure letters were received, several more promises of funding were given. Highler asked if each Board member could make a donation as well. She will be making a matching donation.
We will again be doing our Summer Kid’s Café Program. We feed lunch to any child that comes to the library during that set hour until we run out of lunches. Last year, we were short several times. It all depends on the supplier we get.
RAILS is offering free exhibitor passes to member libraries for the annual ALA conference. Highler is encouraging everyone to take advantage of the opportunity. ALA is in Chicago at McCormick place this year, June 22-27. Please see Highler if you would like to attend.
Work will continue on the spending for the FY2016/17 budget so that we can get a head-start on the next budget year.

The Board accepted the librarians’ reports for March – April 2017, with their thanks.

For the President’s report, Wason reported that she had booked a study room for the Boy Scouts and one of the men from the group came in early and didn’t know where to go or what he was supposed to do. She said whoever was working as front desk staff that night was extremely helpful to him.

After review, the Board adopted the Personnel Policy Salary Schedule on a motion by Glowinski with a second by Gutierrez.  Roll Call Vote:

AYES:  Biddle, Glowinski, Gutierrez, Wason.
NAYS:  None.
ABSENT:  Herrera, Sampson.

Highler provided the Board with copies of the 2017 Board Election Results.

After consideration, the Board approved going forward with the Flex Spending Dependent Care on a motion by Biddle with a second by Gutierrez. Roll Call Vote:

AYES:  Biddle, Glowinski, Gutierrez, Wason.
NAYS:  None.
ABSENT:  Herrera, Sampson.

Highler let the Board know that SEI Submissions must be turned in ASAP. April 30,2017 is the deadline.

FY2017-18 Budget Items:Salaries. Highler presented a proposal of a 5% increase for employees’ salaries to compensate for the raise to the Cook County minimum wage rate. Little or no increase will be needed over the present budgeted amount. After consideration, the Board accepted the 5% increase on a motion by Glowinski with a second by Biddle. Roll Call Vote:

AYES:  Biddle, Glowinski, Gutierrez, Wason.
NAYS:  None.
ABSENT:  Herrera, Sampson.

Executive Session was not needed.

The next regular Board meeting is scheduled for May 18, 2017.

Having moved through the agenda, the meeting was adjourned at 7:39 p.m., by President Wason.

Elizabeth Biddle, Secretary

 

_____________________________

 

 

Posted in Minutes | Comments Off on Minutes for April 20, 2017, Regular Meeting of the Northlake Public Library District Board of Trustees

Agenda for May 18, 2017 Regular Meeting of the Northlake Public Library District Board of Trustees

MEETING OF THE

NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES

Regular Board Meeting, May 18, 2017

6:30 P.M.

AGENDA

  • Call to order, roll call.
  • Approval of the Agenda.
  • Approval of the Minutes of the Regular Board Meeting of April 20, 2017.
  • Acceptance of the Library Fund Profit and Loss Report of April 30, 2017.
  • Acceptance of the Bills Paid (in the amount of $14,642.12, April- May 2017) Report /Payable (in the amount of $91,749.67) Report for May 18, 2017.
  • Librarians’ Reports for April-May 2017: Building  problems, Outreach, Personnel, Problem Patrons, Summer Learning Program, Summer Kid’s Cafe Lunch Program
  • President’s Report
  • Vice President’s Report

UNFINISHED BUSINESS

  1. Review and Adopt Policy Revisions – Personnel Policy, Board Regulations (Action)

NEW BUSINESS

  1. Swearing in of Trustees (Action)
  2. Former Trustee Recognition (Action)
  3. Board Reorganization – Election of Board Officers (Action)
  4. Introduction of Departmental Staff (Informational)
  5. Update Trustee Information (Informational)
  6. Required State FOIA Trustee Training (Informational)
  7. Approve Board Meeting Schedule for FY 2017-18 (Action)
    1. Library Legal Calendar (Informational)
  8. Appoint FY 2017-19 Check Signers (Action)
  9. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity. (Action)

PUBLIC DISCUSSION

Members of the public are invited to speak to the board. Comments are to be limited to three minutes or less. Due to open meetings act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later board meeting.

ADJOURNMENT

The next Board meeting is scheduled for June 15, 2017.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED:  5:30 p.m., May 16, 2017

 

 

Posted in Agenda | Comments Off on Agenda for May 18, 2017 Regular Meeting of the Northlake Public Library District Board of Trustees

Minutes for March 16, 2017, Regular Meeting of the Northlake Public Library District Board of Trustees

 MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
MARCH 16, 2017

 

The regular meeting of March 16, 2017, of the Northlake Public Library District Board of Trustees was called to order at 6:35 p.m. by President Wason. Present were Board members: Wason, Glowinski, Biddle, Gutierrez.  Absent Board members:  Herrera,  Sampson. Also present were: Sharon L. Highler, Library Director; Christie Chaidez, Technical Services Clerk; and NIU student Adriana Balvaneda, who was there as part of the public to observe for a school assignment.

The Board approved the agenda on a motion by Biddle with a second by Glowinski.

AYES: All.

Minutes of the Regular Board Meeting of February 16, 2017 were approved on a motion by Glowinski with a second by Biddle.

AYES:  All.

The Library Fund Profit and Loss Report of February 28, 2017, was accepted on a motion by Glowinski with a second by Gutierrez. Roll Call Vote:

AYES:  Biddle, Glowinski, Gutierrez, Wason.
NAYS:  None.
ABSENT:  Herrera, Sampson.

The Bills Paid/Payable Reports for February – March, 2017, were accepted on a motion by Glowinski with a second by Biddle. Roll call vote:

AYES:  Biddle, Glowinski, Gutierrez, Wason.
NAYS:  None.
ABSENT:  Herrera, Sampson.

Bills paid, February – March, 2017: $19,028.52.
Bills payable, March 16, 2017: $12,630.13.

Highler reported that fire alarm inspections have been completed by three different companies. We want to find one company that will do everything…alarms, extinguishers, etc. Our contract only covers inspections but not replacements or temporary equipment, so Highler is shopping around for a better place to use.
We had an instance of credit card fraud with our US Bank account and Amazon. Two small purchases were made, both under $40.00, before it was caught and the account was closed. They were using a library account tied to our Head of Adult Services name and having the items billed here but shipped to a different location. Fraud paperwork was filled out and the cards are closed.
We received our new refrigerator from the Friends of the Library. We need people to join the Friends. Their rummage sale is coming up soon.
National Library Week is approaching and aside from bookmarks to hand out, we will offer an amnesty week where replacement cards will be free of charge instead of $1.00 each.
We have had some more issues with a problem patron who claims to work here and treats us like her employees. She has even made herself a badge. She was also “fixing” the public printer by removing the paper and Highler instructed staff that she is not to touch the equipment and must be asked to leave if she does not comply. This raises safety issues.
At the SWAN Quarterly the budget was accepted so there will be one more year of reduced payment. There are about 20 more libraries joining the consortium.
We should be approved as a Passport Acceptance Agency within the next 2 months.

The Board accepted the librarians’ reports for February – March 2017, with their thanks.

There were no reports from the President or Vice-President.

The new special Leave Requests part of the Personnel Policy was adopted on a motion by Biddle with a second by Gutierrez.

AYES: All.

The new Confidentiality policy  was adopted as a Policy Revision to the Personnel Policy: on a motion by Glowinski with a second by Biddle.

AYES: All.

The NIMEC pricing contract for electricity has been signed. It went up slightly, but is locked in for the next three years.

Flex Spending Dependent Care Information was tabled until a future meeting.

Highler provided the Board members with copies of a statement from the Institute of Museum and Library Services regarding the President’s proposed FY 18 budget.

Executive Session was not needed.

The next regular Board meeting is scheduled for April 20, 2017.

Having moved through the agenda, the meeting was adjourned at 7:29 p.m., by President Wason.

Elizabeth Biddle, Secretary

 

_____________________________

 

 

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Agenda for April 20, 2017 Regular Meeting of the Northlake Public Library District Board of Trustees

MEETING OF THE

NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES

Regular Board Meeting, April 20, 2017

6:30 P.M.

AGENDA

  • Call to order, roll call.
  • Approval of the Agenda.
  • Approval of the Minutes of the Regular Board Meeting of March 16, 2017.
  • Acceptance of the Library Fund Profit and Loss Report of March 31, 2017.
  • Acceptance of the Bills Paid (in the amount of $23,794.05, March – April 2017) Report /Payable (in the amount of $28,351.49) Report for April 20, 2017.
  • Librarians’ Reports for March – April 2017: Baby on Board!, HVAC problem, PCG Award Letter, Personnel, Problem Patrons: Long Overdue Devices, Summer Learning Program Donations, Summer Kid’s Cafe Lunch Program
  • President’s Report
  • Vice President’s Report

UNFINISHED BUSINESS

  1. Review and Adopt Policy Revisions – Personnel Policy: Salary Schedule (Action)
  2. 2017 Board Election Results (Informational)
  3. Flex Spending Dependent Care (Action)

NEW BUSINESS

  1. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity. (Action)

PUBLIC DISCUSSION

Members of the public are invited to speak to the board. Comments are to be limited to three minutes or less. Due to open meetings act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later board meeting.

ADJOURNMENT

The next Board meeting is scheduled for May 18, 2017.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED:  6:00 p.m., April 18, 2017

 

 

Posted in Agenda | Comments Off on Agenda for April 20, 2017 Regular Meeting of the Northlake Public Library District Board of Trustees