Agenda for January 18, 2018 Regular Meeting of the Northlake Public Library District Board of Trustees

MEETING OF THE

NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES

Regular Board Meeting, January 18, 2018

6:30 P.M.

AGENDA

  • Call to order, roll call.
  • Approval of the Agenda.
  • Approval of the Minutes of the Regular Board Meeting of November 16, 2017.
  • Acceptance of the Library Fund Profit and Loss Report of November 30, 2017 and December 31, 2017.
  • Acceptance of the Bills Paid (in the amount of $62,888.73, November 2017- January 2018) Report /Payable (in the amount of $33,328.61) Report for January 18, 2018.
  • Librarians’ Reports for November 2017 – January 2018: Building  problems and solutions, Telephone System Update,  Misc.
  • President’s Report
  • Vice President’s Report

UNFINISHED BUSINESS

  1. Required State FOIA Trustee Training (Informational)
  2. Accept Per Capita Grant Application -2018 and Financial Report -2016 (Action)
  3. Report on Staff In-Service Day, Jan. 12, 2018 (Informational)

NEW BUSINESS

  1. Sexual Harassment  Prohibition Policy Revision (Action)
  2. Adopt Ordinance #18-579 of the Northlake Public Library District. (Action)
  3. SEI Filing for 2018 (Informational)
  4. Annual Library Certification for FY 2018 (Informational)
  5. SWOT Exercise (Informational)
  6. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity. (Action)

PUBLIC DISCUSSION

Members of the public are invited to speak to the board. Comments are to be limited to three minutes or less. Due to open meetings act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later board meeting.

ADJOURNMENT

The next Board meeting is scheduled for February 15, 2018.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED:  3:45 p.m., January 16, 2018

 

 

Posted in Agenda | Comments Off on Agenda for January 18, 2018 Regular Meeting of the Northlake Public Library District Board of Trustees

Minutes for October 19, 2017, Regular Meeting of the Northlake Public Library District Board of Trustees

 MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
OCTOBER 19, 2017

 

The regular meeting of October 19, 2017, of the Northlake Public Library District Board of Trustees was called to order by President Wason at 6:33 p.m.. Present were Board members: Biddle, Glowinski, Carver, Tews, Wason. Absent Board members: Gutierrez, Werba. Also present were: Sharon L. Highler, Library Director; Laura Bartnik, Head of Adult Services; Marianne Ryczek, Head of Youth Services; and Christie Chaidez, Technical Services Clerk.

The Board approved the agenda, with the change of the Youth Service presentation coming before the presentation on Financial Matters, on a motion by Biddle with a second by Carver.

AYES: All.

Minutes of the Regular Board Meeting of September 21, 2017 were approved on a motion by Glowinski with a second by Biddle.

AYES:  All.

The Library Fund Profit and Loss Report of September 30, 2017, was tabled until next month.

The Bills Paid/Payable Reports for September – October, 2017, were accepted on a motion by Glowinski with a second by Carver. Roll call vote:

AYES:  Tews, Carver, Glowinski, Biddle, Wason.
NAYS:  None.
ABSENT:  Gutierrez, Werba.

Bills paid, June – August, 2017: $28,224.91.
Bills payable, August 17, 2017: $25,177.98.

At 6:38 p.m., Gutierrez arrived.

Highler reported that the HVAC system needed repairs. Parts of the first floor were registering at about 85 degrees. We are trying to get a grant that would cover a new HVAC system.
We have applied for a lighting grant through Warehouse Direct that will help us replace burnt-out ballasts. We hope to schedule the work soon.
Our alarm system has been a growing problem. One of the inner sensors is faulty and continues to trigger the entire system. This sometimes causes issues when the system is armed at closing. Meeting will soon begin with vendors to update/replace the current system.
We are also beginning talks with vendors to update our telephone system. We have no more replacement phones and are also having problems with the public address system.
We have noticed a growing number of problems with the main staff copier and the public printer in the Adult Department. We will continue to track these issues but the solution may require us to upgrade the printer.
There were no reported problems with the Financial Audit. We should have the final report soon.
The Friends of the Library are holding a bake sale on October 19, 2017.
The LIMRiCC meeting was held on October 3, 2017, and was attended by me and Jo Ann Green. Basically, the offerings and rates are not changing very much. In-house notification for all eligible staff will begin soon. Open enrollment runs November 20 – December 1.
Except for our two Page vacancies, all other positions have been filled and things are running smoothly. Personal references are being checked for the applicants under consideration for the Page positions.
Our hiring procedure has been finalized. We will begin completing more extensive background checking while filling any vacancies.
Following the new public shootings, it was decided that we needed to renew staff training on active shooter scenarios. All staff were asked to view one of two YouTube videos, one from the FBI and one from Homeland Security.
Our Library of Things is up and running. Our motto is “Borrow, Don’t Buy!”. The buzz is just starting on our new service around our area. I’m amazed at the array of items we have already and with more to come. Staff has made the suggestion that we demo some of the items so that has become part of our planning for our next staff in-service.

The Board accepted the librarians’ reports for October 2017, with their thanks.

The President had nothing to report.

The Vice President reported that she went to San Francisco and was saddened by all of the homeless she encountered there. She asked if there was anything we could do around the holidays to help locally like Food Drives, Toys for tots, etc. Highler explained all of the ways the library has contributed in the past plus mentioned our yearly Food for Fines food drive, but said the library would be happy to help with any suggestions she had to help more.

Highler still needs to receive the required State FOIA Trustee Training from Werba.

Marianne Ryczek, Head of the Youth Department, have a presentation about the Youth Department, who they are and what they do.

Review and Adoption of Personnel Policy and Board Regulations was tabled for a future meeting.

Acceptance of Job Descriptions was tabled for a future meeting.

Per Capita Grant requirements were discussed. The majority of the Board has reviewed the safety and disaster webinars. State Library Literacy Program was discussed including tutor training and ESL training for all age groups. Chapter 12 review is needed by next meeting.

Kelly Zabinski of Zabinski Consulting Services, Inc. gave an informative presentation on Financial Matters to the Board.

Approval of Public Hearing Date being at 6:00 p.m. on November 16th, 2017 and Black Box Notice for Levy being published was on a motion by Gutierrez with a second by Glowinski.

AYES: All.

Approval to close the library for Staff In-Service Day on January 12, 2018 was on a motion by Biddle with a second by Gutierrez.

AYES: All.

Approval of Library Closing Dates for 2018 was on a motion by Gutierrez with a second by Carver.

AYES: All.

Executive Session was not needed.

No members of the public were present.

The next regular Board meeting is scheduled for November 16, 2017.

Having moved through the agenda, the meeting was adjourned at 8:16 p.m., by President Wason.

Elizabeth Biddle, Secretary

 

_____________________________

 

 

Posted in Minutes | Comments Off on Minutes for October 19, 2017, Regular Meeting of the Northlake Public Library District Board of Trustees

Agenda for November 16, 2017 Public Hearing and Regular Meeting of the Northlake Public Library District Board of Trustees

SPECIAL MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES

Public Hearing

Tax Levy Ordinance for FY 2017/2018

Thursday, November 16, 2017
6:00 p.m.

A public hearing on the Tax Levy Ordinance for Northlake Public Library District for FY 2017 / 2018 will be held at 6:00 p.m. on Thursday, November 16, 2017. The meeting will be held at the library located at 231 North Wolf Road, Northlake, IL.

This hearing will be immediately followed by a regular meeting of the Board of Trustees at 6:30pm.

MEETING OF THE

NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES

Regular Board Meeting, November 16, 2017

6:30 P.M.

AGENDA

  • Call to order, roll call.
  • Approval of the Agenda.
  • Approval of the Minutes of the Regular Board Meeting of October 19, 2017.
  • Acceptance of the Library Fund Profit and Loss Report of September 30, 2017 and October 31, 2017.
  • Acceptance of the Bills Paid (in the amount of $23,049.02, October-November 2017) Report /Payable (in the amount of $637,450.57) Report for November 16, 2017.
  • Librarians’ Reports for October – November 2017: Building  problems and solutions,   Grants, Insurance Meeting, New Hires, Misc.
  • President’s Report
  • Vice President’s Report

UNFINISHED BUSINESS

  1. Required State FOIA Trustee Training (Informational)
  2. Per Capita Grant Application (Informational)
  3. Organizational Chart (Informational)

NEW BUSINESS

  1. Accept Financial Audit for the Fiscal Year Ending June 30, 2017 (Action)
  2. Approve Public Hearing of Nov. 16, 2017 (Action)
  3. Adopt Tax Levy Ordinance #17-578 of the Northlake Public Library District for the Fiscal Year beginning July 1, 2017 and ending June 30, 2018. (Action)
  4. Approve Special Staff Considerations (Action)
  5. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity. (Action)

PUBLIC DISCUSSION

Members of the public are invited to speak to the board. Comments are to be limited to three minutes or less. Due to open meetings act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later board meeting.

ADJOURNMENT

The next Board meeting is scheduled for January 18, 2018.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED:  5:30 p.m., November 14, 2017

 

 

Posted in Agenda | Comments Off on Agenda for November 16, 2017 Public Hearing and Regular Meeting of the Northlake Public Library District Board of Trustees

Minutes for September 21, 2017, Regular Meeting of the Northlake Public Library District Board of Trustees

 MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
SEPTEMBER 21, 2017

 

The regular meeting of September 21, 2017, of the Northlake Public Library District Board of Trustees was called to order by President Wason at 6:30 p.m.. Present were Board members: Glowinski, Carver, Wason, Biddle. Absent Board members: Gutierrez, Werba, Tews. Also present were: Sharon L. Highler, Library Director; Laura Bartnik, Head of Adult Services; and Christie Chaidez, Technical Services Clerk.

The Board approved the agenda on a motion by Glowinski with a second by Biddle.

AYES: All.

Minutes of the Regular Board Meeting of August 17, 2017 were approved on a motion by Biddle with a second by Carver.

AYES:  All.

The Library Fund Profit and Loss Report of August 31, 2017, was accepted on a motion by Glowinski with a second by Biddle. Roll Call Vote:

AYES:  Carver, Glowinski, Biddle, Wason.
NAYS:  None.
ABSENT:  Gutierrez, Werba, Tews.

The Bills Paid/Payable Reports for August – September, 2017, were accepted on a motion by Glowinski with a second by Carver. Roll call vote:

AYES:  Carver, Glowinski, Biddle, Wason.
NAYS:  None.
ABSENT:  Gutierrez, Werba, Tews.

Bills paid, June – August, 2017: $39,814.07.
Bills payable, August 17, 2017: $26,969.22.

Highler reported that Kelly came in and looked over our proposed budget. Some changes were made as predicted.
We had a problem with the office door in the Adult Services workroom. Inner wiring of the striker panel was the problem. Also talked to locksmith about re-keying doors so that staff can readily access needed areas. This was done and keys have been distributed.
HVAC company was out. There was a Freon leak that they are working on. It could not be located but is not causing a problem presently. They will monitor the situation but suggest taking no additional action at this time.
We finally scheduled the additional plumbing maintenance. The water heater was fixed. The power routing was also completed and the “root twin” was removed. The scoping discovered no additional problems at this time. We will repeat the process in 2 years.
The financial audit began this week. So far, so good. The auditor will have the final report in about a month and will do a presentation before the end of the year.
The majority of recommendations from last year’s LIRA Insurance Audit have been completed. The focus on safety this year will result in the completion of few others.
The Fall newsletter went to press and has been distributed.
No more news on the passport service yet.
The “Things Library” is ready to begin operation with the items that have been donated.
The Stone Park “Back To School” event was well attended with staff present.
Our back to school event was well attended.
The annual Stone Park Rodeo was also well attended with staff there as well.
The Friends had a fund raiser at Chipotle in Melrose Park on 9/6/2017. It was not as big a success as we had hoped.
Gary Krasche, Circ Clerk, retired today and we celebrated with his favorite, donuts.
Rebecca Heraty started in the Adult Services department in the associate position in late August. Interviews for the other vacancies were conducted with positive results. Adriana Romero has joined the Circ Department in the clerk position. Michelle Frigo joined the Youth Services Department on Monday in the associate position. The other Circ position will be filled by a current page, Lizeth Ortiz.
We have a new person in charge list.
Kelly has determined that we should levy at a higher rate this year to capture the growth from the TIF. A public hearing will need to be held. We must have a quorum at the November meeting.
Sharon will be on vacation September 22 – October 2, 2017.

The Board accepted the librarians’ reports for September 2017, with their thanks.

Neither the President nor the Vice President had anything to report.

Highler still needs to receive the required State FOIA Trustee Training from Werba.

Highler provided the Board with Board Orientation Handouts on Personal Property Replacement Tax.

Reviewing and Adopting of Policy Revisions was tabled until a future meeting.

The library’s new Mission Statement: To empower and enrich our patrons’ lives by fostering education, exploration and entertainment, was adopted on a motion by Carver with a second by Glowinski.

AYES: All.

Updated job descriptions for the Circulation Department were accepted on a motion by Glowinski with a second by Carver.

AYES: All.

Copies of the annual State IPLAR Report for FY 2016-17 were provided to the Board.

The audit of the Secretary’s Minutes by Wason and Carver was accepted on a motion by Biddle with a second by Glowinski.

AYES: All.

A handout was given to the Board listing Per Capita Grant Requirements as well as a Trustee Facts File.

Laura Bartnik gave an informational presentation to the Board about the Adult Services Department and also an introduction to our new non-traditional collection, the Thing Library.

Acceptance of the Estimate of Revenues for Fiscal Year beginning July 1, 2017 and ending June 30, 2018 was on a motion by Glowinski with a second by Carver. Roll call vote:

AYES:  Carver, Glowinski, Biddle, Wason.
NAYS:  None.
ABSENT:  Gutierrez, Werba, Tews.

Adoption of the Budget and Appropriations Ordinance #17-577 of the Northlake Public Library District for the Fiscal Year beginning July 1, 2017 and ending June 30, 2018, was on a motion by Glowinski with a second by Biddle. Roll Call Vote:

AYES:  Carver, Glowinski, Biddle, Wason.
NAYS:  None.
ABSENT:  Gutierrez, Werba, Tews.

Executive Session was not needed.

No members of the public were present.

The next regular Board meeting is scheduled for October 19, 2017.

Having moved through the agenda, the meeting was adjourned at 8:31 p.m., by President Wason.

Elizabeth Biddle, Secretary

 

_____________________________

 

 

Posted in Minutes | Comments Off on Minutes for September 21, 2017, Regular Meeting of the Northlake Public Library District Board of Trustees

Agenda for October 19, 2017 Regular Meeting of the Northlake Public Library District Board of Trustees

MEETING OF THE

NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES

Regular Board Meeting, October 19, 2017

6:30 P.M.

AGENDA

  • Call to order, roll call.
  • Approval of the Agenda.
  • Approval of the Minutes of the Regular Board Meeting of September 21, 2017.
  • Acceptance of the Library Fund Profit and Loss Report of September 30, 2017.
  • Acceptance of the Bills Paid (in the amount of $28,224.91, September-October 2017) Report /Payable (in the amount of $25,177.98) Report for October 19, 2017.
  • Librarians’ Reports for September-October 2017: Building  problems and solutions,   Copier/Printer, Financial Audit, Friends of the Library, Insurance Workshops, Staff Changes, Safety Webinars, Library of Things
  • President’s Report
  • Vice President’s Report

UNFINISHED BUSINESS

  1. Required State FOIA Trustee Training (Informational)
  2. Board Orientation – Financial Matters Presentation (Informational)
  3. Review and Adopt Policy Revisions – Personnel Policy, Board Regulations (Action)
  4. Updated Job Descriptions. (Action)
  5. Per Capita Grant Requirements – Disaster Webinar, Safety Chapter, ISL Literacy Program (Informational)

NEW BUSINESS

  1. Youth Services Department Presentation (Informational)
  2. Approve Public Hearing Date and Black Box Notice for Levy (Action)
  3. Approve Closing the library for Staff In-Service Day, January 12, 2018  (Action)
  4. Approve Library Closing Dates for 2018 (Action)
  5. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity. (Action)

PUBLIC DISCUSSION

Members of the public are invited to speak to the board. Comments are to be limited to three minutes or less. Due to open meetings act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later board meeting.

ADJOURNMENT

The next Board meeting is scheduled for November 16, 2017.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED:  6:00 p.m., October 17, 2017

 

 

Posted in Agenda | Comments Off on Agenda for October 19, 2017 Regular Meeting of the Northlake Public Library District Board of Trustees

Minutes for August 17, 2017, Regular Meeting of the Northlake Public Library District Board of Trustees

 MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
AUGUST 17, 2017

 

The regular meeting of August 17, 2017, of the Northlake Public Library District Board of Trustees was called to order by President Wason at 6:33 p.m.. Present were Board members: Biddle, Carver, Wason, Tews, Gutierrez. Absent Board members: Werba, Glowinski. Also present were: Sharon L. Highler, Library Director; Laura Bartnik, Head of Adult Services; Stephanie Carlile, Head of Circulation; Christie Chaidez, Technical Services Clerk.

The Board approved the agenda on a motion by Biddle with a second by Gutierrez.

AYES: All.

Minutes of the Regular Board Meeting of June 15, 2017 were approved on a motion by Tews with a second by Carver.

AYES:  All.

The Library Fund Profit and Loss Report of June 30, 2017 and July 31, 2017, was accepted on a motion by Biddle with a second by Gutierrez. Roll Call Vote:

AYES:  Tews, Carver, Biddle, Gutierrez, Wason.
NAYS:  None.
ABSENT:  Werba, Glowinski.

The Bills Paid/Payable Reports for June – August, 2017, were accepted on a motion by Biddle with a second by Gutierrez. Roll call vote:

AYES:  Tews, Carver, Biddle, Gutierrez, Wason.
NAYS:  None.
ABSENT:  Werba, Glowinski..

Bills paid, June – August, 2017: $72,458.08.
Bills payable, August 17, 2017: $21,803.91.

Highler reported that we had a minor problem with the front door closing all the way. This has been fixed.
HVAC only had to be called once when we thought we were having a repeat of the 2015 coil failure. Fortunately it was not and the unit on the roof was repaired. The cleaning service caught the drips and alerted us and saved our upstairs computers by covering them and placing trash cans under the drips.
Scheduled plumbing maintenance was started earlier in the week. All of the inside work was completed without incident. A problem was discovered with the pump on the water heater and will need to be repaired, which will solve the water temperature problems on the lower level. The routing of the drains was not completed. Their equipment broke and they had to retrieve the snake portion through the access outside. We have major root growth within the system that will need jet-routing. I am awaiting pricing for both services.
The financial audit will begin in September. Financials have been switched to the online version of QuickBooks. This will allow for easier access when needed between Annette and Kelly.
Kid’s Café Program has ended. The major problem this year involved delivery. The summer started well but food was coming later and later each day. Many families left early, so our numbers were affected. More importantly, kids were not fed. Towards the end, deliveries were coming just before we served the meal.
The Library’s 60th Birthday Celebration was a success. Patrons enjoyed the photo exhibits which featured the library’s beginnings and growth. The ice-cream social was greatly appreciated and we will probably do this again.
We have added a new display area by the elevators. The fall newsletter is in the final revision. The Marketing Committee is beginning work on a marketing plan. The library info brochure is being updated.
In an effort to remain relevant, we are always watching library trends. There are two we are about to implement. First, our passport service is back on track. Our paperwork was delayed but is back on track now. We hope to start offering the service to our patrons by mid-fall. Second, we are hoping to expand our non-traditional collections. We are planning to offer baking pans (all donated) and cake decorating utensils and are looking at other options, such as tools. This will provide patrons with an opportunity to use items they need once in a while or to try projects and equipment before they make an investment of their own money.
The Stone Park Back to School even t is this weekend and we will have staff present, as well as at the Stone Park rodeo that is just around the corner.
Our previously mentioned resignations have started. Natassia Schulz, Circ. Clerk, and Tomas Uriostegui, Adult Services Associate, have moved on to full-time positions. Danny Nunez, Circ. Clerk, Armando Amigon, Page, and Mayra Gaona, Youth Services Associate, will be leaving so that they can pursue higher education opportunities. Gary Krasche, Circ. Clerk, will be retiring and moving from the area. We wish them all the best of luck in the future and will miss them all.
Laura Bartnik, Assistant Director/Head of Adult Services, has returned from maternity leave.
Rebecca Heraty will be joining the Adult Services department in the Associate position next week.
The current vacancies have resulted in the need for a revision of all job descriptions becoming a priority. The Personnel policy in its entirety is undergoing a similar process.
The TIF meeting was held this past Monday. Not many government bodies attended and only finance questions could be answered since no attorney was present. Laura and I were still just as confused about their process when we left. They do plan to end the Home Depot TIF this year so the upcoming levy will be our only opportunity to capture that growth.
Legal Calender was updated with dates for meetings and other legal obligations and given to trustees.
A thank you card fro,m the staff was presented to the Board to express gratitude for the annual salary increase.

The Board accepted the librarians’ reports for August 2017, with their thanks.

For the President’s report, Wason reported that the Northlake Baseball parade went very well. Glowinski had donated the candy and Carver supplied the truck. She stated that they had a lot of fun.

Highler reminded Trustees that some still need to complete the Required State FOIA Training.

Highler provided the Trustees with Board Orientation Handouts.

Review and adoption of Policy Revisions to the Personnel Policy and Board Regulations were both tabled until a future meeting.

Stephanie Carlile, Head of Circulation, gave a presentation to the Board explaining the many responsibilities and services Circulation is responsible for.

Audit of the Secretary’s Minutes was scheduled for that evening after the meeting, to be conducted by Wason and Carver, on a motion by Biddle with a second by Gutierrez.

AYES: All.

A handout was given to the Board listing Per Capita Grant Requirements as well as a Trustee Facts File.

Approval of the State Annual Report (IPLAR), FY 2016-17, was on a motion by Gutierrez with a second by Carver.

AYES: All.

Adoption of the Tentative Budget Projections of the Northlake Public Library District for the Fiscal Year beginning July 1, 2017 and ending June 30, 2018, was on a motion by Biddle with a second by Gutierrez. Roll Call Vote:

AYES:  Tews, Carver, Biddle, Gutierrez, Wason.
NAYS:  None.
ABSENT:  Werba, Glowinski.

Date for Budget and Appropriations Public Hearing was set for September 21st at 6:00 p.m. on a motion by Carver with a second by Gutierrez.

AYES: All.

Decision to table approval of Updated Job Descriptions until September meeting was on a motion by Biddle with a second by Gutierrez .

AYES: All.

Decision to table approval of Library Mission Statement until September meeting was on a motion by Carver with a second by Biddle.

AYES: All.

Executive Session was not needed.

No members of the public were present.

The next regular Board meeting is scheduled for September 21, 2017.

Having moved through the agenda, the meeting was adjourned at 8:49 p.m., by President Wason.

Elizabeth Biddle, Secretary

 

_____________________________

 

 

Posted in Minutes | Comments Off on Minutes for August 17, 2017, Regular Meeting of the Northlake Public Library District Board of Trustees

Agenda for September 21, 2017 Public Hearing and Regular Meeting of the Northlake Public Library District Board of Trustees

SPECIAL MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES

Public Hearing

Budget and Appropriation Ordinance for FY 2017/2018

Monday, September 21, 2017
6:00 p.m.

A public hearing on the Budget and Appropriation Ordinance for Northlake Public Library District for FY 2017 / 2018 will be held at 6:00 p.m. on Thursday, September 21, 2017. The meeting will be held at the library located at 231 North Wolf Road, Northlake, IL.

This hearing will be immediately followed by a regular meeting of the Board of Trustees at 6:30pm.

MEETING OF THE

NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES

Regular Board Meeting, September 21, 2017

6:30 P.M.

AGENDA

  • Call to order, roll call.
  • Approval of the Agenda.
  • Approval of the Minutes of the Regular Board Meeting of August 17, 2017.
  • Acceptance of the Library Fund Profit and Loss Report of August 31, 2017.
  • Acceptance of the Bills Paid (in the amount of $39,814.07, August – September 2017) Report /Payable (in the amount of $26,969.22) Report for September 21, 2017.
  • Librarians’ Reports for August – September 2017: Building  problems and solutions,   Copier/Printer, Financial Audit, Outreach, Staff Changes
  • President’s Report
  • Vice President’s Report

UNFINISHED BUSINESS

  1. Required State FOIA Trustee Training (Informational)
  2. Board Orientation (Informational)
  3. Review and Adopt Policy Revisions – Personnel Policy, Board Regulations (Action)
  4. Mission Statement. (Action)
  5. Updated Job Descriptions. (Action)
  6. State Annual Report (IPLAR). FY 2016-17 (Informational)
  7. Accept Audit of Secretary’s Minutes (Action)
  8. Per Capita Grant Requirements (Informational)

NEW BUSINESS

  1. Adult Services Department Presentation (Informational)
  2. Intro of New Non-traditional Collection (Informational)
  3. Accept Estimate of Revenues for Fiscal Year beginning July 1, 2017 and ending June 30, 2018. (Action)
  4. Adopt Budget and Appropriations Ordinance #17-577 of the Northlake Public Library District for the Fiscal Year beginning July 1, 2017 and ending June 30, 2018. (Action)
  5. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity. (Action)

PUBLIC DISCUSSION

Members of the public are invited to speak to the board. Comments are to be limited to three minutes or less. Due to open meetings act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later board meeting.

ADJOURNMENT

The next Board meeting is scheduled for October 19, 2017.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED:  6:00 p.m., August 15, 2017

 

 

Posted in Agenda | Comments Off on Agenda for September 21, 2017 Public Hearing and Regular Meeting of the Northlake Public Library District Board of Trustees

Minutes for June 15, 2017, Regular Meeting of the Northlake Public Library District Board of Trustees

 MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
JUNE 15, 2017

 

The regular meeting of June 15, 2017, of the Northlake Public Library District Board of Trustees was called to order by President Wason at 6:31 p.m.. Present were Board members: Wason, Glowinski, Carver, Tews, Gutierrez. Absent Board members: Werba, Biddle. Also present were: Sharon L. Highler, Library Director; and Christie Chaidez, Technical Services Clerk.

The Board approved the agenda on a motion by Glowinski with a second by Gutierrez.

AYES: All.

Minutes of the Regular Board Meeting of May 18, 2017 were approved on a motion by Glowinski with a second by Carver.

AYES:  All.

The Library Fund Profit and Loss Report of May 31, 2017, was accepted on a motion by Glowinski with a second by Gutierrez. Roll Call Vote:

AYES:  Gutierrez, Glowinski, Carver, Tews, Wason.
NAYS:  None.
ABSENT:  Biddle, Werba.

The Bills Paid/Payable Reports for May – June, 2017, were accepted on a motion by Gutierrez with a second by Carver. Roll call vote:

AYES:  Gutierrez, Glowinski, Carver, Tews, Wason.
NAYS:  None.
ABSENT:  Biddle, Werba.

Bills paid, April – May, 2017: $18,672.47.
Bills payable, May 18, 2017: $26,310.08.

Highler reported that both toilet flush units in the lower level ladies restroom were replaced last month. Earlier this week water was noticed on the floor once again. The plumber was called back out to replace the wall seal. We will have some additional maintenance work done in the restrooms and kitchens in August. Highler is not happy with the work ABC plumbing has been doing and is planning to replace them.
Additional spraying by C & C seems to have had the desired effect and no additional insects have been noted since the first week. Staff were required to read literature about other libraries and the lessons they learned in dealing with similar problems and it immediately paid off. A returned item was noted as heavily infested. Additional protocols were immediately implemented. Now frontline staff feels better equipped to handle items coming into the building.
A blade broke on a roof unit while the HVAC guy was here doing an inspection. He found it before it could break off completely and he fixed it.
Stone Park Memorial Day Parade on May 29th went very well and the kids appreciated the candy that was tossed out. We are hoping to participate in the Northlake Days Baseball parade on June 25th but we are having trouble finding a car and driver. At least three people are needed so that candy can be tossed out. Carver and Wason agreed to attend and Glowinski will donate the candy.
There are a couple of pending resignations coming up in the next two months. One person will moving to a full-time position, Another is having trouble balancing two jobs. Two others will be leaving so they can pursue higher education. We wish them all the best of luck and will miss them all. Laura Bartnik, Assistant Director/Head of Adult Services, will be returning from maternity leave at the end of June.
Summer is now in full swing. The kick-off went well and everyone had a good time. Most of the parking lot now stays full during the late morning, due to the programs and lunch. The kids love the mini campsite in the lobby and it has become a popular photo-op spot.
Library Appreciation night is July 28th at the Sox vs. Indians game. We are offering tickets at the discounted price to all staff, trustees, family and friends. Please see the flyer for details and join us.
Summer lunch program is under way. The new refrigerator works wonderfully! In spite of hot weather, we have averaged about 49 children each day so far. The GCFD currently provides us with 40 meals which means some kids are not being fed. Staff anticipated this problem this year so we have been able to provide simple meals/snacks for our overflow crowd until GCFD adjusts our numbers.
The Friends latest fund raising effort, a 50/50 raffle at the kick-off, raised about $20.00.
There was a lot of discussion on OCLC, especially regarding pricing concerns. RAILS will be looking into options. They still have no real new budget information and may need to adjust what is currently in place in order to continue their services. Systems standards are to be voted on at the next meeting. Some revisions were made. Copies with changes were provided to the Board. Once the Board looks them over, we will work on changes within our organization.
Signatures are needed from all signers so that the new FSA Banking Account can be opened.

The Board accepted the librarians’ reports for May – June 2017, with their thanks.

Acceptance of the policy revisions regarding bereavement pay and outreach event participation was made on a motion by Glowinski with a second by Gutierrez.

AYES: All.

Trustee information was checked and all looks to be correct.

Required State FOIA Trustee Training is ongoing and has been completed by some.

All members of the Board were provided with materials for Trustee orientation and development.

The Board accepted Ordinance #17-574 and Certification for non-resident fee on a motion by Glowinski with a second by Tews. Roll Call Vote:

AYES:  Gutierrez, Glowinski, Carver, Tews, Wason.
NAYS:  None.
ABSENT:  Biddle, Werba.

The Board accepted Ordinance #17-575, Cook County Wage Determenation and Certification, on a motion by Gutierrez with a second by Carver. Roll Call Vote:

AYES:  Gutierrez, Glowinski, Carver, Tews, Wason.
NAYS:  None.
ABSENT:  Biddle, Werba.

Board accepted Ordinance #17-576, .02%Building and Equipment Levy Ordinance, on a motion by Gutierrez and a second by Glowinski. Roll Call Vote:

AYES:  Gutierrez, Glowinski, Carver, Tews, Wason.
NAYS:  None.
ABSENT:  Biddle, Werba.

The Board voted to keep executive sessions closed on a motion by Glowinski and a second by Gutierrez.

AYES: All.

Executive Session was not needed.

No members of the public were present.

The next regular Board meeting is scheduled for August 17, 2017.

Having moved through the agenda, the meeting was adjourned at 8:02 p.m., by President Wason.

Elizabeth Biddle, Secretary

 

_____________________________

 

 

Posted in Minutes | Comments Off on Minutes for June 15, 2017, Regular Meeting of the Northlake Public Library District Board of Trustees

Notice of Public Hearing September 21, 2017 on the Budget and Appropriation Ordinance for FY 2017/2018

SPECIAL MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES

Public Hearing

Budget and Appropriation Ordinance for FY 2017/2018

Monday, September 21, 2017
6:00 p.m.

A public hearing on the Budget and Appropriation Ordinance for Northlake Public Library District for FY 2017 / 2018 will be held at 6:00 p.m. on Thursday, September 21, 2017. The meeting will be held at the library located at 231 North Wolf Road, Northlake, IL.

This hearing will be immediately followed by a regular meeting of the Board of Trustees at 6:30pm.

 

Posted in Notices | Comments Off on Notice of Public Hearing September 21, 2017 on the Budget and Appropriation Ordinance for FY 2017/2018

Agenda for August 17, 2017 Regular Meeting of the Northlake Public Library District Board of Trustees

MEETING OF THE

NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES

Regular Board Meeting, August 17, 2017

6:30 P.M.

AGENDA

  • Call to order, roll call.
  • Approval of the Agenda.
  • Approval of the Minutes of the Regular Board Meeting of June 15, 2017.
  • Acceptance of the Library Fund Profit and Loss Report of June 30, 2017 and July 31, 2017.
  • Acceptance of the Bills Paid (in the amount of $72,458.08, June – August 2017) Report /Payable (in the amount of $21,803.91) Report for August 17, 2017.
  • Librarians’ Reports for June – August 2017: Building  problems and solutions, Financial Audit, Kid’s Cafe Lunch Program,  Library 60th Birthday Celebration, Marketing, New Services, Outreach, Staff Changes, TIF Meeting, Legal Calendar
  • President’s Report
  • Vice President’s Report

UNFINISHED BUSINESS

  1. Required State FOIA Trustee Training (Informational)
  2. Board Orientation (Informational)
  3. Review and Adopt Policy Revisions – Personnel Policy, Board Regulations (Action)

NEW BUSINESS

  1. Circ Department Presentation (Informational)
  2. Schedule Audit of Secretary’s Minutes (Action)
  3. Per Capita Grant Requirements (Informational)
  4. Approve State Annual Report (IPLAR). FY 2016-17 (Action)
  5. Adopt Tentative Budget Projections of the Northlake Public Library District for the Fiscal Year beginning July 1, 2017 and ending June 30, 2018. (Action)
  6. Set Date for Budget and Appropriations Public Hearing. (Action)
  7. Updated Job Descriptions. (Action)
  8. Mission Statement. (Action)
  9. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity. (Action)

PUBLIC DISCUSSION

Members of the public are invited to speak to the board. Comments are to be limited to three minutes or less. Due to open meetings act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later board meeting.

ADJOURNMENT

The next Board meeting is scheduled for September 21, 2017.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED:  6:00 p.m., August 15, 2017

 

 

Posted in Agenda | Comments Off on Agenda for August 17, 2017 Regular Meeting of the Northlake Public Library District Board of Trustees