Northlake Public Libray District

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
OCTOBER 15, 2009
6:30 P.M.

AGENDA

• Call to order, roll call.
• Approval of the Minutes of the Regular Board Meeting of September 17, 2009.
• Approval of the Minutes of the Public Hearing for Ordinance #09-517 – Budget and Appropriations for FY 09-10 - of September 17, 2009.
• Approval of the Executive Session Minutes of September 17, 2009.
• Acceptance of the Treasurer's Report of September 30, 2009.
• Acceptance of the Bills Payable Report for October 15, 2009.
• Acceptance of Revenue and Expense Report for September, 2009.
• Acceptance of Statistical Circulation and Acquisitions Report for September, 2009
• Librarians’ Reports.

1. Clarification on warranty for red carpet in Youth Services Department.
2. Untaxed property proposal from Klein, Thorpe & Jenkins.
3. New Director’s financial responsibility and authority.
4. Changes in policy to the circulation of DVDs.

NEW BUSINESS

1. Swearing in Karen Salutric as trustee to replace Tom Salutric.
2. Approve the hiring of Russ Woods, effective October 12, 2009, as part time Youth Services Associate to replace Violet Lach, who retired October 1, 2009.
3. Letter dated September 16, 2009 from Mayor Jeffrey Sherwin concerning the end dates for several TIF Districts and update on Wolf Road construction work.
4. Ordinance #09-518, Approves the proposed amendments to the LIMRiCC By-laws and Intergovernmental Agreements as described in LIMRiCC’s letter dated September 23, 2009 and fully set forth in the Final Draft By-laws and Intergovernmental Agreement.
5. Ordinance #09-519, Approves the Intergovernmental Agreement Providing for Risk Management and Authorizing Membership in the Library Insurance Management and Risk Control Combination (LIMRiCC).
6. Request from Orlando Rivera, to get a bus from Stone Park to the library for the summer to transport children during the Summer Reading Program.
7. Date for Board orientation session for Aracely Gutierrez and Orlando Rivera in late October or early November.
8. FYI- 2010 Per Capita Grant Application.
9. Mary Jane Kepner and Sarah Hampson will discuss the Library Director search process.
10. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.
11. Public Discussion.
12. Adjournment.

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for November 19, 2009.

Originally POSTED: 3:00 p.m. October 13, 2009

NOTICE OF PUBLIC HEARING
Thursday, September 17, 2009
7:00 P.M.
Program Room - Lower Level

AGENDA

1) Call to order, roll call.

2) Public Hearing on Ordinance #09-517, Budget and Appropriations of the Northlake Public Library District for the Fiscal Year Beginning July 1, 2009 and Ending June 30, 2010.

3) Adjournment.

Originally POSTED: Tuesday, September 15, 2009

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
SEPTEMBER 17, 2009
7:05 P.M.

AGENDA

• Call to order, roll call.
• Approval of the Minutes of the Regular Board Meeting of August 20, 2009.
• Approval of the Executive Session Minutes of August 20, 2009.
• Acceptance of the Treasurer's Report of August 31, 2009.
• Acceptance of the Bills Payable Report for September 17, 2009.
• Acceptance of Revenue and Expense Report for September, 2009.
• Acceptance of Statistical Circulation and Acquisitions Report for September, 2009
• Librarians’ Reports.

UNFINISHED BUSINESS

None

NEW BUSINESS

1) Adopt Ordinance #09-517. Providing for Budget and Appropriations of the Northlake Public Library District for Fiscal Year Beginning July 1, 2009 and Ending June 30, 2010.

2) Approve Estimate of Revenues for FY2009-2010.

3) Adopt Plan for Ongoing Building Maintenance, Replacement and Repairs and Environmental Scan.

4)  Approve carpet and tile replacement proposal from Central Rug and Carpet.

5) Approve the hiring of Ernesto Posada, part time Circulation Clerk effective September 1, 2009 to replace Melissa Posada.

6) Letter dated August 27, 2009, from Klein, Thorpe and Jenkins, proposal to locate untaxed property in the library district.

7) List of Jan Schmudde’s financial authority and responsibilities.

8) Letter dated August 20, 2009, from Klein, Thorpe and Jenkins, concerning changes to Open Meetings and Freedom of Informatino Act.

9) Executive Session:  5 ILCS 120/2 (c)(3):  The selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or  removal of the occupant of a public office, when the public body is given power to remove  the occupant under law or ordinance.

10) FYI. Annual Report for FY 2008-2009.

11) Kepner + Associates will be discussing with the Board what the Board wants in a new Library Director.

12) Public Discussion.

13) Adjournment.

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for October 15, 2009.

Originally POSTED:  3:00 p.m.  September 15, 2009

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
AUGUST 20, 2009
7:00 P.M.

AGENDA

• Call to order, roll call.
• Approval of the Minutes of the Regular Board Meeting of June 18, 2009.
• Approval of the Executive Session Minutes of June 18, 2009.
• Acceptance of the Treasurer's Reports of June 30 and July 31, 2009.
• Acceptance of the Bills Payable Reports for June and July, August 20, 2009.
• Acceptance of Revenue and Expense Reports for June and July, 2009.
• Acceptance of Statistical Circulation and Acquisitions Reports for June and July, 2009
• Librarians’ Reports.

UNFINISHED BUSINESS

• None

NEW BUSINESS

1. Swearing in new Library Trustee, Aracely Gutierrez.
2. Adopt Ordinance # 09-516, To Levy and Access a Tax for Northlake Public Library District of the County of Cook, State of Illinois for the Fiscal Year Beginning July 1, 2009 and Ending June 30, 2010.
3. Adopt revised Disruptive Behavior Policy.
4. Discussion of the position of Discipline Monitor.
5. Approve maintenance agreement for Premier Mechanical.
6. Review Administrative Ready Reference and Illinois Library Laws and Rule, January, 2008.
7. Executive Session:  5 ILCS 120/2 (c)(3):  The selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance.
8. Mary Jane Kepner of Kepner + Associates, will discuss the Library Director search–timeline, salary and advertisement–with the Board of Trustees.
9. Public discussion.
10. Adjournment

Items not listed on this agenda are for announcement, deliberation and/or discussion only, no official action will be taken.

The next Board meeting is scheduled for September 17, 2009.

POSTED:  1:45 p.m.  August 14, 2009

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
JUNE 18, 2009
7:00 P.M.

AGENDA

Call to order, roll call.

Approval of the Minutes of the Regular Board Meeting of April 16, 2009.
Approval of the Minutes of the Special Board Meeting of June 3, 2009.
Acceptance of the Treasurer's Report of April 30 and May 31, 2009.
Acceptance of the Bills Payable Report for May, 2009 and June 18, 2009.
Acceptance of Revenue and Expense Report for April, May, 2009.
Acceptance of Statistical Circulation and Acquisitions Report for April and May, 2009
Librarians’ Reports.

UNFINISHED BUSINESS

1. Interview Aracely Gutierrez for vacant Library Trustee position.

NEW BUSINESS

1. Swear in Orlando Rivera, appointed to fill a Board vacancy.
2. Make a decision on candidate to fill Board vacancy.
3. Adopt Ordinance #09-513, Providing for Tentative Budget and Appropriations of the Northlake Public Library District for the fiscal year beginning July 1, 2009 and ending June 30, 2010.
4. Adopt Ordinance #09-514, Ascertaining the Prevailing Rate of Wages for Laborers, Workers and Mechanics Employed on Public Works of the Northlake Public Library District.
5. Adopt Ordinance #09-515, Authorizing 2009 Public Library Non-Resident Cards.
6. Appoint two Board members to audit the Secretary’s minutes for FY 2008-09, for the State Annual Report.
7. Approve the Board Meeting Schedule for FY 2009-2010.
8. Approve the Calendar for the Budget, Appropriations and Levy timetable for 2009-2010
9. Appoint two Board officers to sign end of the fiscal year checks on June 30, 2009 and July monthly checks on July 21, 2009.
10. Amendment to Board By-laws, to extend term of Treasurer for two more years,
11. Discussion of bicycles and skateboards used and left on library property.
12. Executive Session: 
    5ILCS 120/2(c)(1) The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity.
13. Public discussion.
14. Adjournment

Items not listed on this agenda are for announcement, deliberation and/or discussion only,no official action will be taken.

The next Board meeting is scheduled for August 20, 2009.

Originally POSTED:  3:00 p.m.  June 12, 2009

SPECIAL BOARD MEETING
NORTHLAKE PUBLIC LIBRARY DISTRICT

JUNE 3, 2009
7:00 P.M.

AGENDA

Call to order, roll call.

UNFINISHED BUSINESS

1. Riders in car for Northlake Days Parade, June 28, 2009.
2. Decision on replacement of partitions in first floor men’s restroom.

NEW BUSINESS

1. Executive Session:  5 ILCS 120/2 (c)(3):  The selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance.

Interview four candidates for the two vacant Library Trustee positions.

1. Michael Cushion.
2. Arecely Gutierrez.
3. Orlando Rivera.
4. Karen Salutric.

2. Interview Mary Jane Kepner—Library Director Search Consultant.
3. Decision made on Library Director Search Consultant.
4. Declaration of vote totals for April 7, 2009, Library Trustee Election.
5. Board Reorganization—election of new Board Officers.
6. Linda Rossi, recognition for years of service as a Library Trustee.
7. Proposal from McClure, Inserra & Co., for financial audit for fiscal year ending June 30, 2009.
8. Update on LIMRICC Medical Insurance Program for 2009-2010.  Percentage paid by the library for full time employees.
9. Canvass Board members related to releasing personal information.
10. Executive Session:  5 ILCS 120/2(c)(2):  Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
11. Public Discussion.
12. Adjournment.

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for June 18, 2009.
Originally POSTED May 22, 2009

May 21, 2009 Northlake Public Library District Board Meeting cancelled due to lack of quorum.

Jan Schmudde

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
May 21, 2009
7:00 P.M.

 
AGENDA

Call to order, roll call.
Approval of the Minutes of the Regular Board Meeting of April 16, 2009.           
Acceptance of the Treasurer's Report of April 30, 2009.
Acceptance of the Bills Payable Report for May 21, 2009.
Acceptance of Revenue and Expense Report for April 2009.
Acceptance of Statistical Circulation and Acquisitions Report for April 2009.
Librarians’ Reports.
 

UNFINISHED BUSINESS

1. Riders in car for Stone Park Memorial Day Parade, May 25, 2009 and Northlake Days Parade, June 28, 2009.
2. Decision on replacement of partitions in first floor men’s restroom.
    

NEW BUSINESS

1. Executive Session:  5 ILCS 120/2 (c)(3):  The selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance.
   
   Interview four candidates for the two vacant Library Trustee positions.
   
   1)  Michael Cushion.
   2)  Arecely Gutierrez.
   3)  Orlando Rivera.
   4)  Karen Salutric.
   
2. Interview Mary Jane Kepner—Library Director Search Consultant.
3. Decision made on Library Director Search Consultant.
4. Declaration of vote totals for April 7, 2009, Library Trustee Election.
5. Board Reorganization—election of new Board Officers.
6. Linda Rossi, recognition for years of service as a Library Trustee.
7. Proposal from McClure, Inserra & Co., for financial audit for fiscal year ending June 30, 2009.
8. Update on LIMRICC Medical Insurance Program for 2009-2010.  Percentage paid by the library for full time employees.
9. Canvass Board members related to releasing personal information.
10. Executive Session:  5 ILCS 120/2(c)(2):  Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
11. Public Discussion.
12. Adjournment.

 
Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for June 18, 2009.

Originally POSTED:  3:00 p.m.  May 19, 2009.

Call to order, roll call.
Approval of the Minutes of the Regular Board Meeting of March 19, 2009.
Acceptance of the Treasurer's Report of March 31, 2009.
Acceptance of the Bills Payable Report for April 16, 2009.
Acceptance of Revenue and Expense Report for March, 2009.
Acceptance of Statistical Circulation and Acquisitions Report for March, 2009
Librarians’ Reports.

UNFINISHED BUSINESS

1) Revised Program Room Policy 

NEW BUSINESS

1) Interviews with Miriam Pollack and Mary Jane Kepner- consultants for Library Director Search.

2) Discussion of 2009-10 staff raises.

3) 5 ILCS 120/2 (c) 21: Discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by section 2.06 of the Open Meetings Act; for FY 06-07.

4) Public discussion

5) Adjournment

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for May 21, 2009

ORIGINALLY POSTED: 3:00 p.m. April 14, 2009

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:27 p.m. by Vice President Tom Salutric. Present were Board members: Karen Salutric, Teets, Salo, Tom Salutric. Also present were Aracely Gutierrez, a citizen interested in serving on the Board; Mark Lawton, a staff writer with the Pioneer Press newspapers; Schmudde, library director and Garrett, assistant library director. Absent Board members: Blaskey, Rossi, O’Cull.

Barb Salo, Secretary, was appointed to run the meeting on a motion by Karen Salutric with a second by Teets. Ayes: All.

Minutes of the regular Board meeting of January 15, 2009, were read and approved on a motion by Tom Salutric with a second by Karen Salutric. Ayes: All.

Minutes of the Truth in Taxation meeting on the levy for fiscal year 2008-09, held on November 20, 2008, were read and approved on a motion by Teets with a second by Karen Salutric. Ayes: All.

The Board read and accepted the following: the Treasurer’s Report of January 31, 2009; the Bills Payable Report for February 19, 2009; the Revenue and Expense Report for January 2009; and the Statistical Circulation and Acquisitions Report for January 2009. Acceptance was on a motion by Tom Salutric with a second by Teets. Roll call vote:

AYES: Karen Salutric, Tom Salutric, Teets, Salo.
NAYS: None
ABSENT: Blaskey, Rossi, O’Cull.

Grand total of all payables listed: $81,381.19.

The librarians’ reports were read and accepted with the appreciation of the Board.

The Executive (i.e. Closed) Session listed on the meeting agenda was tabled until the regular March meeting.

Schmudde reported to the Board on changes to the interlibrary loan procedures for requests for items located outside of the Metropolitan Library System. The new procedures are being developed because the Metropolitan Library System will no longer be managing most interlibrary loans outside of its boundaries.

There was further discussion of the proposal for an Early Retirement Incentive (ERI), a program of the Illinois Municipal Retirement Fund, for 2009. Schmudde reviewed the incentive for the Board. Four employees are eligible for the ERI, but Schmudde has spoken to them and three are not interested. An additional document was given to Board members, an actuarial analysis of the potential effect of the proposed ERI on the library district. The Board agreed to table action on the proposal until the March meeting, when more Board members might be present.

Schmudde reported that originally she wished to change only the fee schedule in the Program Room policy, but then realized the entire policy needed revision. The Board agreed to table the Program Room policy discussion until the other revisions can be made.

Schmudde requested that the Board close the library on Friday, July 3, 2009. Employees will not receive holiday pay, but may use personal or vacation time for the day. The library will be closed on Saturday, July 4, 2009, which will follow the regular holiday pay policy. The Board agreed to close the library on July 3, 2009, under the above conditions, on a motion by Karen Salutric with a second by Teets. Ayes: All.

Correspondence was received from the Northlake Lutheran Church food pantry, thanking the library for its food donation. The library had collected over five hundred food items as part of its "Food for Fines" campaign.

Ms. Gutierrez did not have any further questions about the Trustee position. Aracely Gutierrez and Karen Salutric can be either appointed to the two remaining Trustee openings, or can use the write-in option on the ballot, if the deadline for write-in has not already passed. Barb Salo’s is the only name officially on the election ballot for one trustee opening.

Mark Lawton did not have any questions for public discussion.

The next regular Board meeting is scheduled for March 19, 2009.

The meeting was adjourned at 7:57 p.m. on a motion by Teets with a second by Karen Salutric. Ayes: All. 

Tom Salutric, Secretary Pro Tem