MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
Regular Meeting, June 17, 2010
7:00 P.M.

AGENDA

• Call to order, roll call.
• Approval of the Agenda
• Approval of the Minutes of the Special Board Meeting of May 26, 2010.
• Acceptance of the Treasurer's Report of May 30, 2010.
• Acceptance of the Bills Payable Report for June 17, 2010.
• Acceptance of Revenue and Expense Report for May 2010.
• Acceptance of Statistical Circulation and Acquisitions Report for May 2010.
• Librarians’ Reports for May 2010.
• President’s Report
• Vice President’s Report

1. Trustee Regulations Review & Revision (Action)
2. Northlake Parade

NEW BUSINESS

1. State of Systems (Informational)
2. Adopt Ordinance #10-524, Ascertaining the Prevailing Rate of Wages for Laborers, Workers and Mechanics Employed on Public Works of the Northlake Public Library District. (Action)
3. Adopt Ordinance #10-525, Authorizing 2010 Public Library Non-Resident Cards. (Action)
4. Adopt Ordinance #10-526, An Ordinance to Levy an Additional .02% Tax for Equipping the Library and for the Maintenance and Repair of the Library Building and Equipment of the Library District. (Action)
5. Adopt Ordinance #10-527, Providing for Tentative Budget and Appropriations of the Northlake Public Library District for the Fiscal Year beginning July 1, 2010 and ending June 30, 2011. (Action)
6. Approve the Board Meeting Schedule for FY 2010-2011. (Action)
7. Appoint two Board Members to audit the Secretary’s minutes for FY 2009-10, for the State Annual Report. (Action)
8. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Public Discussion

Members of the public are invited to speak to the Board. Comments are to be limited to three minutes or less. Due to Open Meetings Act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later Board Meeting.

Adjournment

The next Board meeting is scheduled for August 19, 2010.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED: 3:30 p.m. June 15, 2010

MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
APRIL 15, 2010

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:03 p.m. by President Sonya Teets . Present were Board members: Blaskey , Salutric , Rivera, O’Cull , Salo , Teets . Also present were Sharon L. Highler, Library Director, and Mary Jane Garrett, Head of Technical Services. Absent Board member: Gutierrez.

The agenda for the April 15, 2010 meeting was approved, with the change that the Executive Session would not be needed, on a motion by Salo with a second by Blaskey .

AYES: All.

The minutes of the regular Board meeting of March 18, 2010, were read and approved on a motion by Rivera with a second by Salutric .

AYES: All.

The Board read and accepted the following: the Treasurer’s Report of March 31, 2010; the Bills Payable Report for April 15, 2010; the Revenue and Expense Report for March 2010; and the Statistical Circulation and Acquisitions Report for March 2010. Acceptance of the above reports was on a motion by Blaskey with a second by O’Cull . Roll call vote:

AYES: Blaskey , Salutric , Rivera, O’Cull , Salo , Teets .
NAYS: None.
ABSENT: Gutierrez.

Grand total of all payables listed: $53,688.68.

Highler reported that the library’s data sheets are continuing to be refined. Board members received copies of a table of statistics for the library for the month of March. This was prepared from statistics available from the Metropolitan Library System (MLS). One of the results gained from the table confirms staff observations that Sundays are often the “busiest per hour” days of the week.

The librarians’ reports were read and accepted with the appreciation of the Board. Highler reported on the library’s application for a Penny Severns Literacy Grant, for a family program of English as a Second Language during the summer. She plans that, even if the library does not receive a grant, the library will still have a modified form of the program. Our SWAN circulation system has initiated a new system for holds (interlibrary loans within the library system). This gives patrons less time to pick up their items when they arrive. Staff are discussing alternatives to mail for patron notification; email is already being used as a good alternate. MLS is discussing how to manage reduced funding; one topic is an alternate delivery system among member libraries.

President Teets had nothing additional to report.

Vice President Rivera reported on meeting with Highler to discuss the duties and roles of trustees. Each Board member received a copy of the “Governing Board Member Job Description”.

Participation in the two upcoming parades – Stone Park’s Memorial Day parade, May 31, and the Northlake Days parade, June 27 – was discussed. Salo is able to drive for both parades, but she needs additional people to ride in the car. In addition to any Board members riding, staff members are being asked if they would ride in the parades. It was decided that a booth at Northlake Days was not possible this year.

2011 Per Capita Grant requirements were discussed. One of the requirements is that the Board must review the bylaws and make any needed revisions, corrections or updates. A committee needs to be formed to review the bylaws and report back to the Board what changes are needed. The library’s department heads are reviewing the most recent Illinois library standards, and will be reporting to the Board about how they affect the library district. Highler has been reviewing job descriptions and the salary scale. Blaskey , Rivera, O’Cull and Teets volunteered to be on the bylaws committee. They will meet on April 19.

ILA membership applications were given to Board members if they wish to join.

Current library legislative issues were discussed. Rather than having the annual rally in Springfield, ILA is encouraging people to be more proactive locally. Highler will continue to keep the trustees informed about current legislation.

Highler reported on National Library Week activities. The staff READ posters are on display; Board members may participate in this also. The Staff Appreciation Days have gone very well. Patrons were asked to fill out mini-surveys, with their names to be put into a raffle for prizes. Copies of the survey forms were given to the Board. “Food for Fines” has not gathered as much as the same program during the holidays, but it is being held for only one week as opposed to the entire winter holiday season.

As part of the summer family ESL program, staff are being required to learn key Spanish phrases that might be used in customer service. Some Board members may help with pronunciation recordings. Although we have bilingual staff, all staff need to know some basic Spanish phrases.

Teets asked that, since we have done READ posters successfully, will we be featuring local government officials? Highler said that now that the staff knows how to do them, we will offer to feature government officials in the posters.

Blaskey reminded the Board that, at the October Board meeting, a policy was agreed upon that established $3,000.00 as the upper limit for purchase decisions that could be made by the Director without presenting them to the Board.

Rivera reported on Internet and other problems still being experienced on the public computers.

The Board wished to add a phrase to the “Public Discussion” part of the agenda about each person being limited to three minutes of speaking time.

No members of the public were present.

The next regular Board meeting is scheduled for May 20, 2010.

The meeting was adjourned at 8:04 p.m. on a motion by O’Cull with a second by Salo .

AYES: All.

Barbara Salo , Secretary

SPECIAL MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
May 26, 2010
4:30 P.M.

AGENDA

• Call to order, roll call.
• Approval of the Agenda
• Approval of the Minutes of the Regular Board Meeting of April 15, 2010.
• Acceptance of the Treasurer's Report of April 30, 2010.
• Acceptance of the Bills Payable Report for May 20, 2010.
• Acceptance of Revenue and Expense Report for April 2010.
• Acceptance of Statistical Circulation and Acquisitions Report for April 2010.
• Librarians’ Reports for April 2010. 
• President’s Report
• Vice President’s Report

1. Minutes Trustee Regulations Review & Revision (Action)

NEW BUSINESS

1. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.
2. Serving Our Public2.0: Standards for Illinois Public Libraries
1. Core Standards Review
2. Governance and Administration Review
3. Staffing Levels and Salary Scale (Action)
4. Year-round Security (Action)
5. Contracts
1. 2010 Audit Contract (Action)
2. MLS Group Database Purchase Agreement (Action)
3. LIMRiCC Health Insurance Agreement (Action)
6. Board Vacancy Application/Inquiry (Informational)
7. Public Discussion.
   Members of the public are invited to speak to the board. Comments are to be limited to three minutes or less. Due to Open Meetings Act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later board meeting.

Adjournment

The next Board meeting is scheduled for June 17, 2010.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED: 3:30 p.m. May 24, 2010

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
May 20, 2010
7:00 P.M.

AGENDA

• Call to order, roll call.
• Approval of the Agenda
• Approval of the Minutes of the Regular Board Meeting of April 15, 2010.
• Acceptance of the Treasurer's Report of April 30, 2010.
• Acceptance of the Bills Payable Report for May 20, 2010.
• Acceptance of Revenue and Expense Report for April 2010.
• Acceptance of Statistical Circulation and Acquisitions Report for April 2010.
• Librarians’ Reports for April 2010.
• President’s Report
• Vice President’s Report

Minutes Trustee Regulations Review & Revision (Action)

NEW BUSINESS

1. Serving Our Public2.0: Standards for Illinois Public Libraries
1. Core Standards Review
2. Governance and Administration Review
2. Year-round Security (Action)
3. Staffing Levels and Salary Scale (Action)
4. Contracts
1. 2010 Audit Contract (Action)
2. MLS Group Database Purchase Agreement (Action)
3. LIMRiCC Health Insurance Agreement (Action)
5. Board Vacancy Application/Inquiry (Informational)
6. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

PUBLIC DISCUSSION

Members of the public are invited to speak to the board. Comments are to be limited to three minutes or less. Due to Open Meeting Act restrictions, actions may not be taken on items not already on the agenda, but action may be deferred to a later board meeting.

Adjournment

The next Board meeting is scheduled for June 17, 2010.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED: 3:30 p.m. May 18, 2010

MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
MARCH 18, 2010

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:03 p.m. by President Kathy O’Cull. Present were Board members: Blaskey, Salo, Teets, Rivera, Gutierrez, O’Cull. Also present were Sharon L. Highler, Library Director, and Mary Jane Garrett, Head of Technical Services. Absent Board member: Salutric.

The trustees appreciated receiving the Board documents electronically before the meeting. Highler will continue with this document schedule.

The agenda for this meeting was approved, except for Highler reporting that there was no need for an Executive Session this month.

The minutes of the regular Board meeting of February 18, 2010, were read and approved on a motion by Salo with a second by Teets.

AYES: All.

The Board read and accepted the following: the Treasurer’s Report of February 28, 2010; the Bills Payable Report for March 18, 2010; the Revenue and Expense Report for February 2010; and the Statistical Circulation and Acquisitions Report for February 2010. Acceptance of the above reports was on a motion by Teets with a second by Rivera. Roll call vote:

AYES: Blaskey, Salo, Teets, Rivera, Gutierrez, O’Cull.
NAYS: None.
ABSENT: Salutric.

Grand total of all payables listed: $74,478.15.

Highler reported that the statistical report is being revamped to show comparisons with the previous month and the previous year, and that it will be changed to emphasize different data. The former data will still be collected for the library’s use.

The librarians’ reports were read and accepted with the appreciation of the Board. There were a number of problems with building in February. The new staff organization chart will be available to the Board, and will also be on the library’s website. A “Person in Charge” list was given to the Board, showing chain of command in the building. Garrett was thanked for her organization of the open house on February 21, 2010, held to welcome Highler as new director.

O’Cull reported on the trustee/director forum that she attended with Salo and Highler on March 6, 2010. “Being an Advocate for Your Library” included a number of handouts, which were given to the Board. The Board discussed advocating for the library district. O’Cull emphasized the importance of attending these meetings.

Ron Friedman, Technology Manager, is collecting old technology/electronics items from the staff and Board for a recycling drive. He needs the items by March 26. The library is planning a similar drive that includes the community, probably in September.

Teets mentioned that she has had a great response from a Valentine’s Day project where children made valentines for senior citizens. She suggested that a similar project in Youth Services would be a good connection to the library’s community.

Ordinance #10-523, Establishing the Process for Board Members’ Participation by Electronic Means in Meetings, was discussed. Although this covers only certain specific circumstances and cannot be used to establish a quorum for the meeting, Highler recommended its adoption in case the Board needs it in the future. The ordinance was adopted on a motion by Salo with a second by Teets. Roll call vote:

AYES: Blaskey, Salo, Teets, Rivera, Gutierrez, O’Cull.
NAYS: None.
ABSENT: Salutric.

O’Cull reported that she will not be in the area for several months, and that she does not feel that she would be fulfilling her responsibilities as President if she remained in office. She wishes to remain a trustee, but wishes to resign from the office of President. The Board regretfully accepted her resignation as President.

For reorganization of the Board, Teets self-nominated for President and Rivera self-nominated for Vice President. The Board accepted both nominations. Teets was elected as President and Rivera was elected as Vice President, to begin at the April meeting, on a motion by Blaskey with a second by Gutierrez. Roll call vote:

AYES: Blaskey, Salo, Teets, Rivera, Gutierrez, O’Cull.
NAYS: None.
ABSENT: Salutric.

Highler reminded the Board that it is especially important that the President and Vice President let her know ahead of time if they are not coming to a Board meeting. Signatures of the new officers are needed for the checking account and other accounts/documents.

The Board asked about Salutric being absent from several Board meetings in a row. Highler has not heard from her recently.

The U.S. Bank Pledge Agreement was adopted on a motion by Rivera with a second by Salo. Roll call vote:

AYES: Blaskey, Salo, Teets, Rivera, Gutierrez, O’Cull.
NAYS: None.
ABSENT: Salutric.

Because of recent service problems, the library district has given a thirty-day notice to the present holder of its HVAC maintenance contract, that their contract will be dropped. The district has been looking for a replacement company. The agreement from United Building Maintenance, Inc. (UBM),was discussed and accepted by the Board, at the cost of $7,200.00 for the year, on a motion by Blaskey with a second by Salo.

AYES: All.

The Board approved the hiring of Paul Pakula as Circulation Clerk, replacing Lorena Herrera, effective March 8, 2010, on a motion by Blaskey with a second by Rivera.

AYES: All.

Salo wishes to put planning for Northlake Days on the agenda for the next regular Board meeting. Teets also reminded the Board about planning for participation in Stone Park’s Memorial Day parade. The Board members discussed their preference for staff participation in the parade cars, and the problems of getting a good location for the library district’s booth for Northlake Days. Rivera suggested asking the Kiwanis about their plans for a booth.

Highler reported on the library’s plans for National Library Week, April 11-17. Staff appreciation activities will also be included. The Board is welcome to participate in the staff potluck luncheon during that week. One of the NLW plans is making “READ” posters featuring members of the staff. Board members may also participate if they wish; costumes and props are acceptable. Some public participation in making posters is being planned for National Library Week.

Highler reminded Board members that Library Advocacy Day is April 16.

No members of the public were present.

The next regular Board meeting is scheduled for April 15, 2010.

The meeting was adjourned at 8:11 p.m. on a motion by Teets with a second by Rivera.

AYES: All.

Barbara Salo, Secretary

SPECIAL COMMITTEE MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
April 19, 2010
1:00 P.M.

AGENDA

Call to order, roll call.

NEW BUSINESS

1. Trustee Regulations Review/Revision.
2. Adjournment.

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED: 8:30 p.m. April 15, 2010

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
April 15, 2010
7:00 P.M.

AGENDA

• Call to order, roll call.
• Approval of the Agenda
• Approval of the Minutes of the Regular Board Meeting of March 18, 2010.
• Acceptance of the Treasurer's Report of March 31, 2010.
• Acceptance of the Bills Payable Report for April 15, 2010.
• Acceptance of Revenue and Expense Report for March 2010.
• Acceptance of Statistical Circulation and Acquisitions Report for February 2010.
• Acceptance of Statistical Circulation and Acquisitions Report for March 2010.
• Librarians’ Reports for March 2010.
• President’s Report
• Vice President’s Report

UNFINISHED BUSINESS

Upcoming Area Parades, etc (Informational)
     A) Northlake Days, June 25-27*
     B) Stone Park

NEW BUSINESS

1. 2011 Per Capita Grant Requirements (Informational)
2. Trustee Regulations Review/Revision (Action)
3. Library Legislative Issues (Informational)
4. National Library Week Activities (Informational)
5. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.
6. Public Discussion.
7. Adjournment.

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for May 20, 2010.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x 11, at least five working days prior to the meeting. Thank you.

Originally POSTED: 3:30 p.m. April 13, 2010

MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
FEBRUARY 18, 2010

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:00 p.m. by President Kathy O’Cull. Present were Board members: Salo, Blaskey, Gutierrez, O’Cull. Also present were Rich Stronczek, office manager; Joe Vlach, auditor with McClure, Inserra & Co., Chtd.; Sharon L. Highler, library director; and Mary Jane Garrett, head of technical services. Absent Board members: Rivera, Salutric, Teets.

Minutes of the regular Board meeting of January 21, 2010, were read and approved on a motion by Blaskey with a second by Salo.

Ayes: All.

The Board read and accepted the following: the Treasurer’s Report of January 31, 2010; the Bills Payable Report for February 18, 2010; the Revenue and Expense Report for January 2010; and the Statistical Circulation and Acquisitions Report for January 2010. Acceptance of the above reports was on a motion by Salo with a second by Blaskey. Roll call vote:

AYES: Salo, Blaskey, Gutierrez, O’Cull
NAYS: None
ABSENT: Rivera, Salutric, Teets.

Grand total of all payables listed: $49,850.70

The librarians’ reports were read and accepted with the appreciation of the Board. Although Board members were concerned about the incidents reported in Adult Services during January, they said they would still rather hear about them, so they would know the security issues at the library.

The Board agreed to amend the agenda so that Joe Vlach of McClure, Inserra & Co., Chtd., and Rich Stronczek, office manager, could speak about the audit of the library district for the fiscal year ending June 30, 2009. New auditing rules require that the auditor report to the Board. Board members have already received paper copies of the audit. Vlach touched on audit highlights, with Stronczek to confirm or elaborate for the Board. The Cook County property taxes are expected to be late coming in for the second half of the payment. The district may need to reduce spending during the time when the tax payments are late. The pension fund (IMRF) for the district is judged to be well-funded.

7:23 p.m., Vlach and Stronczek were thanked for their time and they left.

Plans were discussed for the open house to welcome Highler, to be held February 21, 2010.

Highler reported that the library district has received the award letter for the 2010 Per Capita Grant. Because of the state’s budget deficit, the grant’s amount has been reduced, but not by as much as had been feared. The Secretary of State had decided to use federal funds from the Library Services and Technology Act (LSTA) to lessen the budget cuts. The grant is funding at the rate of $1.02 per library district resident this year. This also emphasizes the importance of an accurate 2010 Census, so there is realistic data on the district’s population.

President O’Cull reported that she received a letter from a patron who complained about a teen program featuring a ramen-eating contest. The patron felt that this was insensitive during the present economic situation, when people are actually going hungry. The Board was also concerned about this, and asked to what the ramen-eating contest was connected. Garrett replied that the Anime Night was the actual event, and that the staff usually include an activity related to food and Japan in addition to the teens watching an anime film. Highler added that she will talk to staff about how their programs are described in the newsletter, and that the district needs to publicize how much food for local food banks has been collected in programs such as the recent Food for Fines event.

O’Cull then reported that during the meeting dates from May through October she will not be in town. As she will miss at least four meetings and will not be available locally during those months, she feels the need to step down as president of the Board. Does she need to give up being a trustee as well? If a speaker-phone is legal, the Board said that she could remain a trustee if she wished. The bylaws would need to be amended to permit phone participation at Board meetings, and the attorney would need to be consulted about what would be required for the participation to be legal. The Board asked how a new president would be selected. Candidates can be nominated by other trustees, or they can self-nominate if they wish. Any official action will be tabled until the next regular meeting. An email needs to be sent to all Board members telling them that O’Cull is stepping down as president.

O’Cull reported on the trustee meeting, “Exploring the Library Board & Director Relationship”, that she attended with Highler on February 6. Her notes and the handouts from the meeting are available by request. There were also educational websites listed. Highler can also hand out guides to some of the financial considerations. Copies of handouts can be given to the Board at the next regular meeting. O’Cull highly recommended this series of meetings for trustees. The next meeting will be on advocacy, and will be held on March 6 at the Prairie Trails Public Library District in Burbank. If any trustees are interested in attending, they should let Highler know.

The Executive Session listed on the agenda was not needed.

Highler spoke about the district’s current HVAC company’s performance, and is wondering if the contract can be changed to another company. She will need to talk to Stronczek about details relating to this.

Highler gave copies to the Board members of the 2010 list of library closing dates. This will also be posted in the library.

No members of the public were present.

The next regular Board meeting is scheduled for March 18, 2010.

The meeting was adjourned at 8:07 p.m. on a motion by Salo with a second by Gutierrez.

Ayes: All.

Barbara Salo, Secretary

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
MARCH 18, 2010
7:00 P.M.

AGENDA

• Call to order, roll call.
• Approval of the Agenda
• Approval of the Minutes of the Regular Board Meeting of February 18, 2010.
• Acceptance of the Treasurer's Report of February 28, 2010.
• Acceptance of the Bills Payable Report for March 18, 2010.
• Acceptance of Revenue and Expense Report for February 2010.
• Acceptance of Statistical Circulation and Acquisitions Report for February 2010.
• Librarians’ Reports for February 2010.

UNFINISHED BUSINESS

President's Report
- Trustee/Director Forum

NEW BUSINESS

1. Adopt Ordinance #10-523, Establishing the Process for Board Member’s Participation by Electronic Means in Meetings (action)
2. Board Re-organization (action)
3. Adopt US Bank Pledge Agreement (action)
4. Heating Contracts (information)
5. Approve the hiring of Paul Pakula as Circulation Clerk, replacing Lorena Herrera, effective March 8, 2010.
6. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.
7. Public Discussion.
8. Adjournment.

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for April 15, 2010.

The Northlake Public Library District is subject to the requirements of the Americans with Disabilities Act of 1990. Any individuals who plan to attend and/or participate in the meeting and who require certain accommodations are requested to phone the Director at (708) 562-2301, x11, at least five working days prior to the meeting. Thank you.

Originally posted: 3:30 p.m. March 16, 2010

3/17/2010 2:29:00 AM http://www.northlakelibrary.org/boardblog/?view=pLink&id=132 132

MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
JANUARY 21, 2010

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:00 p.m. by President Kathy O’Cull. Present were Board members: Salo, Blaskey, Gutierrez, Rivera, O’Cull. Also present were Sharon L. Highler, Library Director, Mary Jane Garrett, Head of Technical Services, and Ron Friedman, IT Manager. Absent Board members: Salutric, Teets.

Minutes of the Public Hearing of November 19, 2009, for Truth in Taxation for the 2009 levy, were read and approved on a motion by Blaskey with a second by Rivera.

Ayes: All.

The Board read and approved the following: minutes of the regular Board meeting of November 19, 2009; minutes of the Executive Session of November 19, 2009; minutes of the Special Board Interview Committee, Executive Sessions of November 17, November 24, November 30 and December 1, 2009; and the minutes of the Special Board Meeting, Executive Session of December 7, 2009. Approval was on a motion by Rivera with a second by Blaskey.

Ayes: All.

The Board read and accepted the following: the Treasurer’s Reports of November 30 and December 31, 2009; the Bills Payable Reports for December 31, 2009, and January 21, 2010; the Revenue and Expense Reports for November and December 2009; and the Statistical Circulation and Acquisitions Reports for November and December of 2009. Acceptance was on a motion by Salo with a second by Rivera. Roll call vote:

AYES: Salo, Blaskey, Gutierrez, Rivera, O’Cull.
NAYS: None.
ABSENT: Salutric, Teets.

Grand total of all payables listed, combined total for December and January: $131,092.59.

The librarians’ reports were read and accepted with the appreciation of the Board.

The policy outlining the financial authority of the Library Director was adopted on a motion by Salo with a second by Gutierrez.

Ayes: All.

The Board discussed some problems that patrons are encountering on the public computers with sites such as Yahoo Mail, Facebook and YouTube. Rivera introduced the subject, as he had experienced the problems himself and was also concerned that some patrons may be going to other libraries for their basic computer services. Ron Friedman, IT Manager, had come to the Board meeting to discuss the problems. He believes the problems patrons are having are related to our server’s protecting against possibly unsafe programs being downloaded onto our local system. Items sent by Internet sites are not guaranteed safe, and these recent problems seem to be related to a change in what various sites are sending. The problem does not seem to be universal to all of the public computers. A list of temporary solutions for some sites has been posted at each public Internet computer. In October 2009, problems with Yahoo Mail developed, then seemed to resolve themselves with no action from the library. The same situation occurred in December. Highler and Friedman tested the public computers this week, and had mixed results with the same Yahoo account on different computers. Our local system does not allow the downloading of programs, including those from the Internet, onto the public computers. Friedman does not update some programs, e.g., Flash, until they have run for awhile and their companies have fixed the “bugs” and “holes”. He does a refresh of the public computers every six months.

Another problem that has surfaced is that content of some websites does not fit as a complete page on our monitors. Friedman has spoken to Adult Services about this,that the department needs to choose to either have smaller type or larger monitors. If the type becomes too small, it will not comply with the regulations of the Americans with Disabilities Act (ADA). We will not be able to change only a few monitors, as our SAM scheduling system does not allow staff to pick who gets which computer. Blaskey asked what size monitor would be needed to solve the problem. Friedman replied that we would need a 19” monitor, and we would have to replace sixteen public monitors in Adult Services. Blaskey asked if Rivera could meet with Highler and Friedman, to show them the problems he has encountered and discuss them. Rivera said that he could.

Friedman was thanked for coming, and left at 7:40 p.m.

Formal motion was made to hire Sharon L. Highler as Library Director for the starting salary of $80,000.00 annually, effective January 18, 2010, by Blaskey with a second by Salo. Roll call vote:

AYES: Salo, Blaskey, Gutierrez, Rivera, O’Cull.
NAYS: None.
ABSENT: Salutric, Teets.

The Board approved the hiring of Robert Parker as Adult Services Page, effective December 21, 2009, to replace Erica Szkudlarek, on a motion by Blaskey with a second by Salo. Ayes: All.

The Board approved the hiring of Allison Bartellt as Youth Services Associate to replace Tyler Works, effective December 16, 2009, on a motion by Blaskey with a second by Rivera.

Ayes: All.

Resolution #10-523, appointing Library Director, Sharon L. Highler, as I.M.R.F. authorized agent, was adopted on a motion by Blaskey with a second by Rivera. Roll call vote:

AYES: Salo, Blaskey, Gutierrez, Rivera, O’Cull.
NAYS: None.
ABSENT: Salutric, Teets.

Board members received copies of a letter from the Northern Illinois Municipal Electric Cooperative (NIMEC), which is an intergovernmental pool, of which the library district is a member, that searches for competitive quotes for electric service. NIMEC is anticipating a 10% increase in the price of energy over the previous year.

Highler then discussed major changes in the Freedom of Information Act (FOIA), effective January 1, 2010, with the Board. Among the changes is the additional requirement that each public entity appoint an FOIA officer and that the officer must successfully complete a training class plus additional training annually. Highler is willing to be the FOIA officer if the Board wishes, and suggests that it also appoint Rich Stronczek as an additional FOIA officer. Deciding on an FOIA policy can be done at the next regular Board meeting.

Sharon L. Highler and Rich Stronczek were appointed as the FOIA officers of the Northlake Public Library District on a motion by Blaskey with a second by Rivera.

Ayes: All.

Highler asked Board members if they would want to receive sendable meeting documents as email before the meeting. The Board agreed to this. Highler is also updating Board members’ contact information.

Due to upcoming elections, Highler and the Board discussed members’ current term lengths and the next date they need to run for office.

A Trustee/Director Forum is being held at the Metropolitan Library System at its Burr Ridge location on February 6, 2010. Any Board member interested in attending should notify Highler.

Highler would like to know if any Trustees would want to have an Illinois Library Association (ILA) membership. Trustees do not have to be ILA members to attend its meetings or programs, but there is a discount for members. Trustees should let Highler know if they wish to become ILA members.

There has been a request to use our program room by a youth outreach organization that claims to serve Northlake students, but has an address outside of the district. Should a fee be charged? The Board decided to charge the fee for this meeting, then review and revise the current meeting policy.

The Board would like to welcome Highler as director with an open house at the library. February 21, 2:00-4:00 p.m., were established as the date and time. The open house will be fairly simple, with punch and cookies. The library’s newsletter was already late getting out, so the staff could not wait to include an announcement. The newsletter staff was able to include a brief welcoming announcement on the front page.

No members of the public were present.

The next Board meeting is scheduled for February 18, 2010.

Having moved through the agenda, the meeting adjourned at 8:33 p.m., on a motion by Salo with a second by Blaskey.

Ayes: All.

Barbara Salo, Secretary

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
FEBRUARY 18, 2010
7:00 P.M.

AGENDA

• Call to order, roll call.
• Approval of the Minutes of the Regular Board Meeting of January 21, 2010.
• Acceptance of the Treasurer's Report of January 31, 2010.
• Acceptance of the Bills Payable Report for February 18, 2010.
• Acceptance of Revenue and Expense Report for January 2010.
• Acceptance of Statistical Circulation and Acquisitions Report for January 2010
• Librarians’ Reports.

UNFINISHED BUSINESS

Open House on Feb. 21, 2010

NEW BUSINESS

1. FY - 2010 PerCapita Grant award letter.
2. President’s Report
3. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.
4. Public Discussion.
5. Adjournment.

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for March 18, 2010.

Originally POSTED: 3:00 p.m. February 16, 2010

MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
NOVEMBER 19, 2009

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:10 p.m. by President Kathy O’Cull. Present were Board members: Blaskey, Rivera, Salo, Salutric and O’Cull. Also present were Jan Schmudde, library director; and Mary Jane Garrett, assistant library director. Absent Board members: Gutierrez, Teets.

Minutes of the regular Board meeting of October 15, 2009; the Executive Session Minutes of October 15, 2009; and the minutes of the Special Board meetings of October 29 and November 3, Executive Sessions, were read and approved on a motion by Rivera with a second by Salutric. Roll call vote.

AYES: Blaskey, Rivera, Salutric, Salo
NAYS: None
ABSTAIN: O’Cull
ABSENT: Gutierrez, Teets

The Board read and accepted the following: the Treasurer’s Report of October 31, 2009; the Bills Payable Report for November 19, 2009; the Revenue and Expense Report for October 2009; and the Statistical Circulation and Acquisitions Report for October 2009. Acceptance of the above reports was on a motion by Salo with a second by Rivera. Roll call vote:

AYES: Blaskey, Rivera, Salutric, Salo, O’Cull
NAYS: None
ABSENT: Gutierrez, Teets

Grand total of all payables listed: $545,682.60

The librarians’ reports were read and accepted with the appreciation of the Board.

Ordinance #09-520, Ordinance Levying and Assessing Taxes of the Northlake Public Library District, Cook County, Illinois, for the Fiscal Year Beginning July 1, 2009 and Ending June 30, 2010, was adopted on a motion by Blaskey with a second by Salo. Roll call vote:

AYES: Blaskey, Rivera, Salutric, Salo, O’Cull
NAYS: None
ABSENT: Gutierrez, Teets

Ordinance #09-521, Ordinance Directing Against Proportional Reduction in the Aggregate Extension of the 2009 Tax Levy of the Northlake Public Library District, was adopted on a motion by Salo with a second by Rivera. Roll call vote:

AYES: Blaskey, Rivera, Salutric, Salo, O’Cull
NAYS: None
ABSENT: Gutierrez, Teets

Ordinance #09-522, Approving Intergovernmental Agreement with Metropolitan Library System, for reciprocal borrowing agreement, was approved on a motion by Rivera with a second by Blaskey. Roll call vote:

AYES: Blaskey, Rivera, Salutric, Salo, O’Cull
NAYS: None
ABSENT: Gutierrez, Teets

Each Board member received a copy of the financial audit for the fiscal year ending June 30, 2009 as prepared by McClure, Inserra & Company, Chartered, plus additional evaluation amd commentary. The Board approved the Financial Audit for the Fiscal Year Ending June 30, 2009 as prepared by McClure, Inserra & Company, Chartered, on a motion by Blaskey with a second by Salutric. Roll call vote:

AYES: Blaskey, Rivera, Salutric, Salo, O’Cull
NAYS: None
ABSENT: Gutierrez, Teets

The Board approved the transfer of all remaining money from the Construction Fund into the Corporate Fund, on a motion by Salo with a second by Blaskey. Roll call vote:

AYES: Blaskey, Rivera, Salutric, Salo, O’Cull
NAYS: None
ABSENT: Gutierrez, Teets

Schmudde reported on some projects remaining for the library, including carpeting replacement, replacing parking stops in the library lot, carpet cleaning and stain removal, and replacing the stall dividers in the men’s rest room on the first floor.

The annual Treasurer’s Statement of Receipts and Disbursements for the fiscal year ending June 30, 2009, was approved by the Board on a motion by Rivera with a second by Blaskey. Roll call vote:

AYES: Blaskey, Rivera, Salutric, Salo, O’Cull
NAYS: None
ABSENT: Gutierrez, Teets

Two Board Officers need to be appointed to sign checks on December 21, 2009, and on January 7, 2010. O’Cull and Blaskey volunteered and were appointed, with Salo as a backup person.

The Board read a letter from a patron, George Arca, concerning fines for overdue DVD’s. The Board authorized Schmudde to write a letter to Mr. Arca explaining the district’s DVD fine and return policies. The present fine and return policies will not be changed by the Board, as they were just discussed and modified at the regular Board meeting of October 15, 2009.

The hiring of Thomas Wall as part-time Discipline/Security Monitor, effective November 9, 2009, was approved on a motion by Rivera with a second by Blaskey.

Ayes: All.

The Board approved the signing of the Annual Certification of the Metropolitan Library System Public Library Membership, FY 2009-2010, on a motion by Blaskey with a second by Salo. \

Ayes: All.

At 7:43 p.m., the Board went into Executive (i.e. Closed) Session, as per Statutory Section 5ILCS 120/2(c)(1), for “the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.” Approval was on a motion by Rivera with a second by Blaskey.

Ayes: All.

The regular Board meeting resumed at 8:05 p.m.

Motion to approve holiday bonuses as discussed in Executive Session was made by Rivera, seconded by Salutric. Roll call vote:

AYES: Blaskey, Rivera, Salutric, Salo, O’Cull
NAYS: None
ABSENT: Gutierrez, Teets

The Interview Committee will discuss the dates at the next Special Board Interview Committee Meeting.

There was no further public discussion.

The next regular Board meeting is scheduled for January 21, 2010.

A motion to adjourn the meeting was made by Salo, seconded by Rivera.

Ayes: All.

The meeting adjourned at 8:15 p.m.

Barbara Salo, Secretary

MINUTES OF THE PUBLIC HEARING
FOR TRUTH IN TAXATION
2009 LEVY
NORTHLAKE PUBLIC LIBRARY DISTRICT
NOVEMBER 19, 2009

The public hearing for truth in taxation for the levy for fiscal year 2009-2010 of the Northlake Public Library District was called to order at 7:00 p.m. by President Kathy O’Cull. Present were Board members: Blaskey, Rivera, Salutric, Salo, O’Cull. Also present were Jan Schmudde, library director and Mary Jane Garrett, assistant library director. Absent Board members: Gutierrez, Teets.

Copies of the handout explaining the levy and tax extension for the library district were given to the Board.

No members of the public were present for the hearing.

The public hearing was adjourned at 7:10 p.m. on a motion by Salo with a second by Rivera.

Ayes: All.

Barbara Salo, Secretary

MINUTES OF EXECUTIVE SESSION
NORTHLAKE PUBLIC LIBRARY DISTRICT

DATE: November 19, 2009

TIME: 7:43 p.m.

Place of Meeting: Program Room

Members Present: Blaskey, Salo, Salutric, Rivera, O’Cull

Members Absent: Gutierrez, Teets

Vote/on Closing:

Members Aye: All
Members Nay: None

Non-members in Attendance: Schmudde

Applicable Statutory Section: 5ILCS 120/2 (c)(1) T he appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Subject Matter Discussed:

1. Discussion of holiday bonuses for staff.
2. Discussion of dates for final interview sessions for Library Director Candidates.

Record of any vote taken: None taken.

At 8:12 p.m., a motion to adjourn was made by Rivera, second by Salutric.

Ayes: All.

Barbara Salo, Secretary

MINUTES OF SPECIAL BOARD MEETING
EXECUTIVE SESSION
NORTHLAKE PUBLIC LIBRARY DISTRICT

DATE: December 7, 2009

TIME: 4:35 p.m.

Place of Meeting: Program Room

Members Present: Blaskey, Salo, Salutric, Rivera, Teets, O’Cull

Members Absent: Gutierrez

Vote/on Closing:

Members Aye: All
Members Nay: None

Non-members in Attendance: Kepner, Hampson

Applicable Statutory Section: 5ILCS 120/2 (c)(1) T he appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Subject Matter Discussed: Second interviews of two finalists for Library Director were conducted. Discussion regarding candidates took place. A candidate was selected. Mary Jane Kepner was empowered to make an offer to the candidate.

Record of any vote taken: None taken.

At 9:00 p.m., a motion to adjourn was made by Salo, second by Salutric.

Ayes: All.

Barbara Salo, Secretary

MINUTES OF SPECIAL BOARD INTERVIEW COMMITTEE MEETING
EXECUTIVE SESSION
NORTHLAKE PUBLIC LIBRARY DISTRICT

DATE: December 1, 2009

TIME: 4:13 p.m.

Place of Meeting: Program Room

Members Present: Blaskey, Salo, Salutric, Gutierrez

Members Absent: None

Vote/on Closing:

Members Aye: All
Members Nay: None

Non-members in Attendance: Kepner, Hampson

Applicable Statutory Section: 5ILCS 120/2 (c)(1) T he appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Subject Matter Discussed: The candidate pool for the Director position was narrowed to two candidates. Possible dates for second interviews were discussed.

Record of any vote taken: None taken.

At 6:10 p.m., a motion to adjourn was made by Blaskey, second by Salutric.

Ayes: All.

Barbara Salo, Secretary

MINUTES OF SPECIAL BOARD INTERVIEW COMMITTEE MEETING
EXECUTIVE SESSION
NORTHLAKE PUBLIC LIBRARY DISTRICT

DATE: November 30, 2009

TIME: 4:20 p.m.

Place of Meeting: Program Room

Members Present: Blaskey, Salo, Salutric, Gutierrez

Members Absent: None

Vote/on Closing:

Members Aye: All
Members Nay: None

Non-members in Attendance: Kepner

Applicable Statutory Section: 5ILCS 120/2 (c)(1) T he appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Subject Matter Discussed: Interview two candidates for Director position.

Record of any vote taken: None taken.

At 7:20 p.m., a motion to adjourn was made by Blaskey, second by Salutric.

Ayes: All.

Barbara Salo, Secretary

MINUTES OF SPECIAL BOARD INTERVIEW COMMITTEE MEETING
EXECUTIVE SESSION
NORTHLAKE PUBLIC LIBRARY DISTRICT

DATE: November 24, 2009

TIME: 4:05 p.m.

Place of Meeting: Program Room

Members Present: Blaskey, Salo, Salutric, Gutierrez

Members Absent: None

Vote/on Closing:

Members Aye: All
Members Nay: None

Non-members in Attendance: Kepner

Applicable Statutory Section: 5ILCS 120/2 (c)(1) T he appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Subject Matter Discussed: Interview one candidate for Director position.

Record of any vote taken: None taken.

At 5:35 p.m., a motion to adjourn was made by Blaskey, second by Salutric.

Ayes: All.

Barbara Salo, Secretary

MINUTES OF SPECIAL BOARD INTERVIEW COMMITTEE MEETING
EXECUTIVE SESSION
NORTHLAKE PUBLIC LIBRARY DISTRICT

DATE: November 17, 2009

TIME: 4:02 p.m.

Place of Meeting: Program Room

Members Present: Blaskey, Salo, Salutric, Gutierrez

Members Absent: None

Vote/on Closing:

Members Aye: All
Members Nay: None

Non-members in Attendance: Kepner

Applicable Statutory Section: 5ILCS 120/2 (c)(1) T he appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Subject Matter Discussed: Interview two candidates for Director position.

Record of any vote taken: None taken.

At 7:18 p.m., a motion to adjourn was made by Blaskey, second by Salutric.

Ayes: All.

Barbara Salo, Secretary

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
JANUARY 21, 2010
7:00 P.M.

AGENDA

• Call to order, roll call.
• Approval of the Minutes of the Public Hearing for the Truth in Taxation 2009 Levy of November 19, 2009.
• Approval of the Minutes of the Regular Board Meeting of November 19, 2009.
• Approval of the Executive Session Minutes of November 19, 2009.
• Approval of the following:
• Minutes of the Special Board Interview Committee Meeting-Executive Session of November 17, 2009.
• Minutes of the Special Board Interview Committee Meeting-Executive Session of November 24, 2009.
• Minutes of the Special Board Interview Committee Meeting-Executive Session of November 30, 2009.
• Minutes of the Special Board Interview Committee Meeting-Executive Session of December 1, 2009.
• Minutes of the Special Board Meeting – Executive Session Minutes of December 7, 2009.
• Acceptance of the Treasurer's Reports of November 30 and December 31, 2009.
• Acceptance of the Bills Payable Reports for December 31, 2009 and January 21, 2010.
• Acceptance of Revenue and Expense Reports for November and December, 2009.
• Acceptance of Statistical Circulation and Acquisitions Reports for November and December, 2009.
• Librarians’ Reports.

UNFINISHED BUSINESS

Adopt policy outlining Library Director’s financial authority.

NEW BUSINESS

1. Formal motion to hire Sharon Highler as Library Director effective January 18, 2010.
2. Approve the hiring of Robert Parker as Adult Services Page, effective December 21, 2009, to replace Erica Szkudlarek.
3. Approve the hiring of Allison Bartellt as Youth Services Associate to replace Tyler Works, effective December 16, 2009.
4. Resolution to appoint Sharon Highler as new Authorized Agent for I.M.R.F..
5. Discuss problems with technology on PCs regarding Yahoo email, Facebook, etc.
6. Nimec letter anticipating 10% increase in electric rate over last year.
7. Appoint FOIA person.
8. Public Discussion.
9. Adjournment

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for February 18, 2010.

Originally POSTED: 3:00 p.m. January 19, 2010

SPECIAL BOARD MEETING – DIRECTOR INTERVIEW COMMITTEE
MINUTES OF EXECUTIVE SESSION
NORTHLAKE PUBLIC LIBRARY DISTRICT

DATE: November 3, 2009

TIME: 4:08 p.m.

Place of Meeting: Program Room

Members Present: Blaskey, Salo, Salutric

Members Absent: Gutierrez

Vote/on Closing:

Members Aye: All
Members Nay: None

Non-members in Attendance: Kepner, Hampson, Marek

Applicable Statutory Section: 5ILCS 120/2 (c)(1) T he appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Subject Matter Discussed: Interview schedule was provided. Interview questions were discussed and selected. Discussed a date (s) for presentation of candidates to the Board. Item to be placed on November Board Meeting agenda.

Record of any vote taken: None taken.

Meeting was adjourned at 4:35 p.m.

Barbara Salo, Secretary

SPECIAL BOARD MEETING – DIRECTOR INTERVIEW COMMITTEE
MINUTES OF EXECUTIVE SESSION
NORTHLAKE PUBLIC LIBRARY DISTRICT

DATE: October 29, 2009

TIME: 7:09 p.m.

Place of Meeting: Program Room

Members Present: Blaskey, Salo, Gutierrez, Salutric

Members Absent: None

Vote/on Closing:

Members Aye: All
Members Nay: None

Non-members in Attendance: Kepner, Hampson

Applicable Statutory Section: 5ILCS 120/2 (c)(1) T he appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Subject Matter Discussed: Director candidates were discussed and the pool was narrowed. Candidates will be contacted and interviews set up. Potential dates for interviews were discussed. Next meeting of committee will be Tuesday, November 3, 2009 at 4:00 p.m.

Record of any vote taken: None taken.

Meeting was adjourned at 7:54 p.m.

Barbara Salo, Secretary

MINUTES OF EXECUTIVE SESSION
NORTHLAKE PUBLIC LIBRARY DISTRICT

DATE: October 15, 2009

TIME: 7:46 p.m.

Place of Meeting: Program Room

Members Present: Blaskey, Rivera, Teets, Salo, Gutierrez, Salutric

Members Absent: O’Cull

Vote/on Closing:

Members Aye: All
Members Nay: None

Non-members in Attendance: Kepner, Hampson

Applicable Statutory Section: 5ILCS 120/2 (c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Subject Matter Discussed: A committee was formed for the Director Search. Dates were chosen for subsequent meetings.

Record of any vote taken: None taken.

At 8:29 p.m., a motion to adjourn was made by Salo, second by Salutric. Ayes: All.

Barbara Salo, Secretary

MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
OCTOBER 15, 2009

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 6:30 p.m. by Vice-President Sonya Teets. Present were Board members: Blaskey, Teets, Rivera, Salo, and Gutierrez. Also present were Karen Salutric, newly-appointed by the Board as trustee; Jan Schmudde, library director; and Mary Jane Garrett, assistant library director. Absent Board member: O’Cull.

The Board agreed to rearrange the agenda in order to swear in Karen Salutric as trustee. Salutric was sworn in and welcomed to the Board.

The minutes of the regular Board meeting of September 17, 2009; minutes of the Public Hearing for Ordinance #09-517; and the appropriations of FY 2009-10 as of September 17, 2009 were read and approved on a motion by Gutierrez with a second by Rivera. Ayes: All.

The Executive (i.e., Closed) Session minutes were approved on a motion by Salo and a second by Rivera. Ayes: All.

The Board read and accepted the following: the Treasurer’s Report of September 30, 2009; the Bills Payable Report for October 15, 2009; the Revenue and Expense Report for September 2009; and the Statistical Circulation and Acquisitions Report for September 2009. Acceptance of the above reports was on a motion by Rivera with a second by Salo. Roll call vote:

AYES: Blaskey, Gutierrez, Rivera, Salutric, Salo, Teets.
NAYS: None
ABSENT: O’Cull.

Grand total of all payables listed: $44,898.32

The librarians’ reports were read and accepted with the appreciation of the Board.

Schmudde gave Board members copies of the page of the PSA-Dewberry document which covers the special warranty for carpet installed during the library expansion.

6:44 p.m., Barbara Branston, citizen, arrived.

The Board voted to install replacement carpeting in the Youth Services Department. If the original carpeting is still covered by warranty, the district is to use the warranty settlement to pay for the replacement. If the warranty is not valid, the Board agreed to authorize payment for the replacement carpeting. Estimated cost without warranty is $6,580.00. Roll call vote:

AYES: Blaskey, Gutierrez, Rivera, Salutric, Salo, Teets
NAYS: None
ABSENT: O’Cull

The Board agreed to interrupt the agenda so that Ms. Branston could make her presentation. Ms. Branston is concerned that a number of migrating birds are colliding with the library’s large front windows. She brought with her a dead bird she said she found in front of the library that day. Her proposal consisted of the main reasons why birds collide with windows, preventive measures, the Cook County bird-safe ordinance, and data on bird collisions before and after preventive measures were instituted. She has already spoken to Schmudde and other staff members about these issues. The Board will discuss the problem, but cannot act on it at this meeting, as Ms. Branston was not on the agenda. She will be notified about this either in October or November.

7:05 p.m., Ms. Branston was thanked for her time and she left.

7:06 p.m., three students from the Graduate School of Library and Information Science at Dominican University arrived to observe the Board meeting.

Schmudde presented the Board with explanations of their questions about the untaxed property proposal sent by Klein, Thorpe and Jenkins and discussed at the September meeting. During further discussion, Schmudde was asked if she thought intergovernmental participation in such a proposal would be useful. Schmudde said she thought having several governmental bodies, each with different boundaries, would just confuse things. This was just a proposal from Klein, Thorpe and Jenkins, and the Board does not have to decide anything immediately. Rivera asked whether, in Schmudde’s opinion, this was a good risk. She said she thought it was. Blaskey asked if the Board members thought there were really that many nonpaying properties. Teets mentioned that she has experienced differences in opinion about where specific properties belonged in relation to boundaries between Melrose Park and Stone Park. The Board did not make a decision about whether to research nonpaying properties at this time.

The Board and Schmudde discussed the new director’s financial responsibility and authority. At present, Schmudde decides on transfers from investment accounts to the district’s bank account to pay bills between tax receipts. She also decides how to roll over CD’s. For the beginning of the new director’s employment, the director, business manager and treasurer must meet to discuss transfers, and two of the three must approve a transfer. The director would also report any transfers to the rest of the Board. A policy will be written about what reporting will be done by the director. For major purchases over $3,000.00, the director would discuss them with the Board. For checks for daily expenses, they should not require a dollar limit as they all require two signers. No name stamp exists anymore. Schmudde also initials invoices. For certificates of deposit through Illinois Institute Investors Trust, two people are needed to approve CD moves/rollovers.

Changes in policy for the circulation of DVD’s were discussed. The Board agreed that, for items without a grace period, the definition of returning items “on-time” will be changed to returning an item before opening on the day following the due date. No changes were made to fines charged for DVD’s. The change was approved on a motion by Salo with a second by Salutric. Ayes: All.

Russ Woods’ hiring was approved by the Board, effective October 12, 2009, as part time Youth Services Associate to replace Violet Lach, who has retired. Approval was on a motion by Salo with a second by Salutric. Ayes: All.

Board members received copies of a letter from Northlake mayor Jeffrey T. Sherwin, concerning end dates for several TIF districts and an update on Wolf Road construction.

Ordinance #09-518, Approving the Proposed Amendments to the LIMRiCC By-laws and Intergovernmental Agreements, was adopted on a motion by Rivera with a second by Salo.

Ayes: All.

Ordinance #09-519, Providing for the Execution of an Intergovernmental Agreement with the Library Insurance Management and Risk Control Combination (LIMRiCC), was adopted on a motion by Rivera with a second by Salo. Ayes: All.

The Board discussed Rivera’s proposal to get a bus to run between Stone Park and the library for the summer, to transport children during the summer reading program. Teets mentioned that she has tried to do this before, but has not been able to get cooperation from the bus companies and government bodies and has had problems with no organization wanting to be responsible for the liability involved. Rivera then asked about the library going out into the Stone Park area to do a program. Discussion continued about the options.

Gutierrez and Rivera need to schedule a Board orientation session for late October or early November.

Board members received copies of the completed application for the Illinois Per Capita Grant for FY2010.

Mary Jane Kepner and Sarah Hampson of Kepner + Associates discussed the Library Director search process with the Board.

At 7:45 p.m., the Board went into Executive (i.e. Closed) Session, as per Statutory Section 5ILCS 120/2(c)(1), for “the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.” Approval was on a motion by Rivera with a second by Gutierrez. Ayes: All.

The regular Board meeting resumed at 8:30 p.m.

No action was taken related to the Executive Session.

There was no further public discussion.

The next regular Board meeting is scheduled for November 19, 2009.

The meeting was adjourned at 8:31 p.m.

Barbara Salo, Secretary

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
NOVEMBER 19, 2009
7:10 P.M.

AGENDA

Call to order, roll call.

• Approval of the Minutes of the Regular Board Meeting of October 15, 2009.
• Approval of the Executive Session Minutes of October 15, 2009.
• Approval of the Minutes of the Special Board Meeting of October 29 and November 3 – Executive Sessions
• Acceptance of the Treasurer's Report of October 31, 2009.
• Acceptance of the Bills Payable Report for November 19, 2009.
• Acceptance of Revenue and Expense Report for October, 2009.
• Acceptance of Statistical Circulation and Acquisitions Report for October, 2009
• Librarians’ Reports.

None

NEW BUSINESS

1. Adopt Ordinance #09-520, Ordinance Levying and Assessing Taxes of the Northlake Public Library District, Cook County, Illinois For the Fiscal Year Beginning July 1, 2009 and Ending June 30, 2010.
2. Adopt Ordinance #09-521, Ordinance Directing Against Proportional Reduction in the Aggregate Extension of the 2009 Tax Levy of the Northlake Public Library District.
3. Ordinance #09-522, Approving Intergovernmental Agreement with the Metropolitan Library System for Reciprocal Borrowing Services.
4. Approve the Financial Audit for the Fiscal Year Ending June 30, 2009 as prepared by McClure, Inserra & Company.
5. Motion to approve the transfer of all remaining money from the Construction Fund and transfer it into the Corporate Fund.
6. Approve the annual Treasurer’s Statement of Receipts and Disbursements for Fiscal Year Ending June 30, 2009.
7. Appoint two Board Officers to sign checks on December 21, 2009.
8. Letter from George Arca concerning fines for overdue DVDs.
9. Approve the hiring of Thomas Wall as part time Discipline Monitor / Security Monitor effective November 9, 2009.
10. Signing of FY 2009-2010, Annual Public Library Membership Certification.
11. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.
1. Holiday bonuses for staff.
2. Decide on dates for final interview sessions for Library Director candidates.
12. Public Discussion.
13. Adjournment

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for January 21, 2010.

Originally POSTED: 3:00 p.m. November 17, 2009

PUBLIC HEARING
FOR
TRUTH IN TAXATION
2009 LEVY
THURSDAY, NOVEMBER 19, 2009
7:00 P.M.

PROGRAM ROOM - LOWER LEVEL

AGENDA

1) Call to order, roll call.

2) Public Hearing for 2009 Levy.

3) Adjournment.

Originally POSTED: 3:00 p.m. Tuesday, November 17, 2009

PUBLIC NOTICE
NOTICE OF PROPOSED PROPERTY TAX
INCREASE FOR THE
NORTHLAKE PUBLIC LIBRARY DISTRICT

1. A public hearing to approve a proposed property tax levy increase for Northlake Public Library District for 2009 will be held on November 19, 2009, 7:00 p.m. at the Northlake Public Library, 231 N. Wolf Road, Northlake, IL 60164.
   
   Any person desiring to appear at the public hearing and present testimony to the taxing district may contact Jan Schmudde, Library Director, Northlake Public Library, Northlake, IL (708) 562-2301.
   
2. The corporate and special purpose property taxes extended for 2008 were $1,375,568.00.
   
   The proposed corporate and special purpose property taxes to be levied for 2009 are $1,488,365.00. This represents an 8.2% increase over the previous year.
   
3. Property taxes extended for debt service and public building commission leases for 2008 were $643,219.00.
   
   The estimated property taxes to be levied for debt service and public building commission leases for 2009 are $656,519.00. This represents a 2.1% increase over the previous year.
    
4. The estimated total property taxes to be levied for 2009 are $2,144,884.00. This represents a 6.25% increase from the previous year.

BY ORDER OF THE CORPORATE AUTHORITIES OF THE NORTHLAKE PUBLIC LIBRARY DISTRICT.

Barbara Salo
Secretary
Board of Library Trustees
Northlake Public Library District

MINUTES OF THE PUBLIC HEARING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
SEPTEMBER 17, 2009

The public hearing of the Northlake Public Library District Board of Trustees was called to order at 7:02 p.m. by Vice President Sonya Teets. Present were Board members: Blaskey, Gutierrez, Rivera, Teets. Also present were Karen Salutric, citizen; Amy Ropinski, citizen; Jan Schmudde, library director; and Mary Jane Garrett, assistant library director. Absent Board members: Salo, O’Cull.

7:03 p.m., Salo arrived.

The public hearing was held to discuss Ordinance #09-517, Ordinance Providing for Budget and Appropriations of the Northlake Public Library District, Cook County, Illinois, for the Fiscal Year Beginning July 1, 2009 and Ending June 30, 2010. Schmudde summarized the major changes as compared to the previous fiscal year.

Rivera asked about the financing for the library’s printers and copiers. Schmudde stated that all were covered as rentals, on a three-year contract.

There was no discussion from the public.

The public hearing was adjourned at 7:05 p.m. on a motion by Salo with a second by Rivera. Ayes: All.

Barb Salo, Secretary

MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
SEPTEMBER 17, 2009

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:05 p.m. by Vice-President Sonya Teets. Present were Board members: Blaskey, Teets, Rivera, Salo, and Gutierrez. Also present were Amy Ropinski, citizen; Karen Salutric, citizen and candidate for open trustee position; Jan Schmudde, library director; and Mary Jane Garrett, assistant library director. Absent Board member: O’Cull.

The Board agreed to rearrange the agenda so that Amy Ropinski and Karen Salutric would be able to speak first. Ms. Ropinski asked about the district’s fine structure and policies about DVD’s. She has checked the fines of surrounding libraries, including Elmhurst, and says that the other libraries have lower late fines for DVD’s than this district. Schmudde described the the district’s fine policies abd the history and reasoning behind them. Ms. Ropinski requested that the Board review the DVD fines and policies, in particular those relating to older DVD’s. She also requested that the Board consider changing the present bookdrop policy. At present, items are considered to be “on time” only if they are in the bookdrop before closing time on the due date. She would like the Board to consider changing this to defining “on time” as being in the bookdrop before opening time on the day following the due date.

Board members received copies of Karen Salutric’s letter of intent to be considered for the present open trustee position. In response to a question from Rivera, Ms. Salutric spoke briefly on what she saw as the future of the library district. The Board will go into Executive (i.e., Closed) Session later in the meeting to discuss Ms. Salutric’s application for the open trustee position.

7:20 p.m., Ms. Salutric and Ms. Ropinski were thanked for their input and they left.

Minutes of the regular Board meeting and of the Executive (i.e., Closed) Session of August 20, 2009, were read and approved on a motion by Rivera with a second by Blaskey. Ayes: All.

The Board read and accepted the following: the Treasurer’s Report of August 31, 2009; the Bills Payable Report for September 17, 2009; the Revenue and Expense Report for September 2009; and the Statistical Circulation and Acquisitions Report for September 2009. Schmudde was asked how the new museum pass program was going. She reported that it was going well, but that it was just started in September. The district is putting together some policies, e.g., if a family wishes, how many museums will they be able to visit on passes during one week. Acceptance of the above reports was on a motion by Salo with a second by Rivera. Roll call vote:

AYES: Blaskey, Gutierrez, Rivera, Salo, Teets.
NAYS: None
ABSENT: O’Cull.

Grand total of all payables listed: $65,085.84

The librarians’ reports were read and accepted with the appreciation of the Board.

Ordinance #09-517, Ordinance Providing for Budget and Appropriations of the Northlake Public Library District, Cook County, Illinois, for the Fiscal Year Beginning July 1, 2009 and Ending June 30, 2010, was adopted by the Board on a motion by Rivera with a second by Blaskey. Roll call vote:

AYES: Blaskey, Gutierrez, Rivera, Salo, Teets.
NAYS: None.
ABSENT: O’Cull.

The Estimate of Revenues for the Fiscal Year Beginnins July 1, 2009 and Ending June 30, 2010 was approved by the Board on a motion by Salo with a second by Rivera. Ayes: All.

A Plan for Ongoing Building Maintenance, Replacement and Repairs and an Environmental Plan were adopted by the Board on a motion by Blaskey with a second by Rivera. Ayes: All.

The Board discussed plans to replace carpeting and to change carpeting to tile in specific sections of the library. A proposal from Central Rug & Carpet was discussed. This project would be paid from funds remaining in the construction fund. The Board would like Schmudde to find out if any warranties remain for the carpeted areas to be replaced with other carpeting. The replacement of the carpeted areas with tiles was approved by the Board on a motion by Rivera with second by Gutierrez. Roll call vote:

AYES: Blaskey, Gutierrez, Rivera, Salo, Teets.
NAYS: None.
ABSENT: O’Cull.

The Board approved the hiring of Ernesto Posada as part-time Circulation Clerk, effective September 1, 2009, to replace Melissa Posada, on a motion by Salo with a second by Blaskey. Roll Call vote:

AYES: Blaskey, Gutierrez, Rivera, Salo, Teets.
NAYS: None.
ABSENT: O’Cull.

Copies of a letter dated August 27, 2009, from Klein, Thorpe & Jenkins , attorneys for the district, were given to the Board. The letter offered to do a research project to identify properties within a special district that should have been paying taxes to that district, but that had been overlooked by the County. The Board asked Schmudde to find out what the firm’s definition of “special district” was, and how much a project like the one mentioned would cost.

Schmudde presented the Board with a list of her current financial authority and responsibilities. The Board will read this and discuss at the next meeting which authority/responsibilities will be given to the new director as he or she begins the position.

Copies of a letter dated August 20, 2009, from Klein, Thorpe & Jenkins, attorneys for the district, were given to the Board. The letter concerned the new law in Illinois which changes the Illinois Open Meetings Act (OMA) and the Illinois Freedom of Information Act (FOIA). Schmudde summarized the changes as a public body will have fewer reasons under which it can legally refuse information requests, the fines to public bodies for not complying will be larger, and the library district will need to appoint at least one Freedom of Information Officer, who will be trained to receive the requests, respond to them in a timely fashion, and issue responses,

The Board went into Executive (i.e., Closed) Session at 7:45 p.m., as per Statutory Section 5ILCS 120/2 (c)(3), for “the selection of a person to fill a public office as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance.” Going into Excessive (i.e., Closed) Session was done on a motion by Rivera with a second by Blaskey. Ayes: All.

The regular Board meeting resumed at 7:50 p.m.

A motion to appoint Karen Salutric to the open Board position was made by Blaskey with a second by Rivera. Ayes: All.

At 7:51 p.m. consultants Mary Jane Kepner and Sarah Hampson came into the Board Meeting to discuss the Library Director Search. Schmudde left the meeting.

There was no further public discussion.

The next regular Board meeting is scheduled for October 15, 2009.

The meeting was adjourned at 9:17 p.m.

Barbara Salo, Secretary

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
OCTOBER 15, 2009
6:30 P.M.

AGENDA

• Call to order, roll call.
• Approval of the Minutes of the Regular Board Meeting of September 17, 2009.
• Approval of the Minutes of the Public Hearing for Ordinance #09-517 – Budget and Appropriations for FY 09-10 - of September 17, 2009.
• Approval of the Executive Session Minutes of September 17, 2009.
• Acceptance of the Treasurer's Report of September 30, 2009.
• Acceptance of the Bills Payable Report for October 15, 2009.
• Acceptance of Revenue and Expense Report for September, 2009.
• Acceptance of Statistical Circulation and Acquisitions Report for September, 2009
• Librarians’ Reports.

1. Clarification on warranty for red carpet in Youth Services Department.
2. Untaxed property proposal from Klein, Thorpe & Jenkins.
3. New Director’s financial responsibility and authority.
4. Changes in policy to the circulation of DVDs.

NEW BUSINESS

1. Swearing in Karen Salutric as trustee to replace Tom Salutric.
2. Approve the hiring of Russ Woods, effective October 12, 2009, as part time Youth Services Associate to replace Violet Lach, who retired October 1, 2009.
3. Letter dated September 16, 2009 from Mayor Jeffrey Sherwin concerning the end dates for several TIF Districts and update on Wolf Road construction work.
4. Ordinance #09-518, Approves the proposed amendments to the LIMRiCC By-laws and Intergovernmental Agreements as described in LIMRiCC’s letter dated September 23, 2009 and fully set forth in the Final Draft By-laws and Intergovernmental Agreement.
5. Ordinance #09-519, Approves the Intergovernmental Agreement Providing for Risk Management and Authorizing Membership in the Library Insurance Management and Risk Control Combination (LIMRiCC).
6. Request from Orlando Rivera, to get a bus from Stone Park to the library for the summer to transport children during the Summer Reading Program.
7. Date for Board orientation session for Aracely Gutierrez and Orlando Rivera in late October or early November.
8. FYI- 2010 Per Capita Grant Application.
9. Mary Jane Kepner and Sarah Hampson will discuss the Library Director search process.
10. Executive Session: 5 ILCS 120/2 (c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.
11. Public Discussion.
12. Adjournment.

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for November 19, 2009.

Originally POSTED: 3:00 p.m. October 13, 2009

MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
AUGUST 20, 2009

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:00 p.m. by President Kathy O’Cull. Present were Board members: Blaskey, Teets, Rivera and O’Cull. Also present were Aracely Gutierrez, to be sworn in as trustee; Beniamino Mazzulla, president (i.e., mayor) of Stone Park, with other Stone Park officials and citizens, to witness Gutierrez’s ceremony; Jan Schmudde, library director; and Mary Jane Garrett, assistant library director. Absent Board member: Salo. Board member Tom Salutric died on July 27, 2009.

The Board agreed to change the order of the agenda so that Aracely Gutierrez’s ceremony could take place first. Gutierrez was sworn in as Library Trustee.

Due to the absence of Salo, Sonya Teets was appointed Secretary pro tem.

Minutes of the regular Board meeting of June 18, 2009, were read and approved on a motion by Rivera with a second by Blaskey. Ayes: All.

Minutes of the Executive (i.e., Closed) Session of June 18, 2009, were read and approved on a motion by Teets with a second by Rivera. Ayes: All.

The Board read and accepted the following: the Treasurer’s Reports of June 30 and July 31, 2009; the Bills Payable Reports for June, July and August 20, 2009; the Revenue and Expense Reports for June and July of 2009; and the Statistical Circulation and Acquisitions Reports for June and July of 2009. Acceptance was on a motion by Teets with a second by Rivera. Roll call vote:

AYES: Blaskey, Gutierrez, Teets, Rivera, O’Cull.
NAYS: None
ABSENT: Salo.

Grand total of all payables listed (includes both July and August, 2009): $136,850.37

The Board agreed to change the order of the agenda to go into Executive (i.e., Closed) Session at 7:15 p.m., as per Statutory Section 5ILCS 120/2 (c)(3), for “the selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove occupant under law or ordinance.” The Board went into Executive (i.e., Closed) Session on a motion by Blaskey with a second by Rivera. Ayes: All.

The Board came back into the regular meeting at 7:30 p.m.

Blaskey discussed with the Board how much financial responsibility should be given to the future library director. The Board may wish to give the new director less financial responsibilities at first, then add more as time goes on. Schmudde will provide the Board with a list of what independent financial decisions she has been making.

The librarians’ reports were read and accepted with the appreciation of the Board.

Ordinance #09-516, to levy an additional tax for maintenance, repairs and alterations of the library building and equipment, was adopted by the Board on a motion by Blaskey with a second by Teets. Roll call vote:

AYES: Blaskey, Gutierrez, Rivera, Teets, O’Cull.
NAYS: None.
ABSENT: Salo.

The revised Disruptive Behavior Policy and Procedures was read and accepted by the Board on a motion by Rivera with a second by Teets. Ayes: All.

The position of Discipline Monitor was discussed by the Board. Some revisions of what the monitor’s responsibilities and duties are have been made. Schmudde would prefer having two monitors, each having two nights per week, with thirty days’ probation. The monitor does not have to be a police officer, but does need to have experience in dealing with children and teenagers. Blaskey suggested posting the position in the library in addition to where Schmudde usually posts it.

The Board approved the maintenance agreement for Premier Mechanical, for the yearly fee of $8,200.00, on a motion by Teets with a second by Rivera. Ayes: All.

The Board reviewed the Administrative Ready Reference and Illinois Library Laws and Rule, January, 2008.

7:44 p.m., staff from Kepner + Associates arrived.

Schmudde and Garrett left the meeting at 7:45 p.m., so the Board could discuss the Library Director search with Mary Jane Kepner of Kepner + Associates.

A motion was made to approve the ad for a new Library Director and salary as proposed by Mary Jane Kepner, the library consultant. Motion was made by Blaskey with a second by Gutierrez. Ayes: All.

No members of the public were present.

The next regular Board meeting is scheduled for September 17, 2009.

The meeting was adjourned at 8:25 p.m. on a motion by Teets with a second by O’Cull. Ayes: All.

Sonya Teets, Secretary Pro Tem

NOTICE OF PUBLIC HEARING
Thursday, September 17, 2009
7:00 P.M.
Program Room - Lower Level

AGENDA

1) Call to order, roll call.

2) Public Hearing on Ordinance #09-517, Budget and Appropriations of the Northlake Public Library District for the Fiscal Year Beginning July 1, 2009 and Ending June 30, 2010.

3) Adjournment.

Originally POSTED: Tuesday, September 15, 2009

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
SEPTEMBER 17, 2009
7:05 P.M.

AGENDA

• Call to order, roll call.
• Approval of the Minutes of the Regular Board Meeting of August 20, 2009.
• Approval of the Executive Session Minutes of August 20, 2009.
• Acceptance of the Treasurer's Report of August 31, 2009.
• Acceptance of the Bills Payable Report for September 17, 2009.
• Acceptance of Revenue and Expense Report for September, 2009.
• Acceptance of Statistical Circulation and Acquisitions Report for September, 2009
• Librarians’ Reports.

UNFINISHED BUSINESS

None

NEW BUSINESS

1) Adopt Ordinance #09-517. Providing for Budget and Appropriations of the Northlake Public Library District for Fiscal Year Beginning July 1, 2009 and Ending June 30, 2010.

2) Approve Estimate of Revenues for FY2009-2010.

3) Adopt Plan for Ongoing Building Maintenance, Replacement and Repairs and Environmental Scan.

4)  Approve carpet and tile replacement proposal from Central Rug and Carpet.

5) Approve the hiring of Ernesto Posada, part time Circulation Clerk effective September 1, 2009 to replace Melissa Posada.

6) Letter dated August 27, 2009, from Klein, Thorpe and Jenkins, proposal to locate untaxed property in the library district.

7) List of Jan Schmudde’s financial authority and responsibilities.

8) Letter dated August 20, 2009, from Klein, Thorpe and Jenkins, concerning changes to Open Meetings and Freedom of Informatino Act.

9) Executive Session:  5 ILCS 120/2 (c)(3):  The selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or  removal of the occupant of a public office, when the public body is given power to remove  the occupant under law or ordinance.

10) FYI. Annual Report for FY 2008-2009.

11) Kepner + Associates will be discussing with the Board what the Board wants in a new Library Director.

12) Public Discussion.

13) Adjournment.

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for October 15, 2009.

Originally POSTED:  3:00 p.m.  September 15, 2009

404 not found

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
AUGUST 20, 2009
7:00 P.M.

AGENDA

• Call to order, roll call.
• Approval of the Minutes of the Regular Board Meeting of June 18, 2009.
• Approval of the Executive Session Minutes of June 18, 2009.
• Acceptance of the Treasurer's Reports of June 30 and July 31, 2009.
• Acceptance of the Bills Payable Reports for June and July, August 20, 2009.
• Acceptance of Revenue and Expense Reports for June and July, 2009.
• Acceptance of Statistical Circulation and Acquisitions Reports for June and July, 2009
• Librarians’ Reports.

UNFINISHED BUSINESS

• None

NEW BUSINESS

1. Swearing in new Library Trustee, Aracely Gutierrez.
2. Adopt Ordinance # 09-516, To Levy and Access a Tax for Northlake Public Library District of the County of Cook, State of Illinois for the Fiscal Year Beginning July 1, 2009 and Ending June 30, 2010.
3. Adopt revised Disruptive Behavior Policy.
4. Discussion of the position of Discipline Monitor.
5. Approve maintenance agreement for Premier Mechanical.
6. Review Administrative Ready Reference and Illinois Library Laws and Rule, January, 2008.
7. Executive Session:  5 ILCS 120/2 (c)(3):  The selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance.
8. Mary Jane Kepner of Kepner + Associates, will discuss the Library Director search–timeline, salary and advertisement–with the Board of Trustees.
9. Public discussion.
10. Adjournment

Items not listed on this agenda are for announcement, deliberation and/or discussion only, no official action will be taken.

The next Board meeting is scheduled for September 17, 2009.

POSTED:  1:45 p.m.  August 14, 2009

MINUTES OF THE SPECIAL MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
JUNE 3, 2009

The special meeting of the Northlake Public Library District Board of Trustees was called to order at 7:00p.m. by President Kathy O’Cull. Present were Board members: Blaskey, Teets, Salo and O’Cull. Also present were Michael Cushion, candidate for Library Trustee; Orlando Rivera, candidate Library Trustee; Schmudde, library director; and Garrett, assistant library director. Absent Board member: Tom Salutric. Also absent: Karen Salutric, candidate for Library Trustee; Aracely Gutierrez, candidate for Library Trustee.

The two candidates present, Michael Cushion and Orlando Rivera, were interviewed separately for the open trustee positions. Mr. Cushion was interviewed 7:02-7:12p.m., and Mr. Rivera was interviewed 7:13-7:30p.m. The candidates were thanked for their information, told they would be contacted about the Board’s Decision, and left.

At 7:32p.m., Mary Jane Kepner of Kepner & Associates arrived and was interviewed for the position of consultant for the Library Director Search. Board members received copies of her resume and proposal/schedule. Although she cannot guarantee how long a director would stay, if the new director left within the first six months of hiring, Ms. Kepner would come back as consultant without her entire fee being charged again. At 8:08p.m., Ms. Kepner was thanked for her time and she left.

Riders for the district in the Northlake Days parade, Sunday, June 28, were discussed. There was only one rider, plus the driver, for the Stone Park Memorial Day parade, and it was decided to cancel the district’s entry. Very few Board members are available for June 28, so the Board decided to cancel the district’s entry for the Northlake Days parade this year. Salo will let the driver, Mary Lou Stefanski, know about the cancellation.

After discussion, the Board approved replacing the partitions in the first floor men’s restroom, on a motion by Salo with a second by Blaskey. Ayes: All.

The Board discussed the candidates for the trustee positions. Two candidates were interviewed this evening, another candidate had definitely expressed interest but was absent, and one was absent and had not submitted her letter of intent. The Board decided to fill one trustee position this evening, June 3. The Board appointed Orlando Rivera to fill one trustee position, on a motion by Blaskey with a second by Salo. Ayes: All. The second appointment for trustee will be made at a later date.

Candidates for the position of consultant for the Library Director Search were discussed. The Board decided to hire Mary Jane Kepner as consultant for the Library Director Search on a motion by Salo with a second by Teets. Ayes: All.

Declaration of the vote totals for the April 7, 2009, Library Trustee Election was made. Salo received 1,628 votes.

Board reorganization, the election of new Board officers, was discussed. The following slate of officers was proposed: Kathy O’Cull, president; Sonya Teets, vice president; Barb Salo, secretary; Gerry Blaskey, treasurer. The slate of officers was approved as presented on a motion by Teets with a second by Blaskey. Ayes: All.

Recognizing Linda Rossi for her years of service as a Library Trustee was discussed. Schmudde will contact her about times when she will be available.

Board members received copies of a proposal by McClure, Inserra & Company, Chartered, for the financial audit for the fiscal year ending June 30, 2009. After discussion, the Board voted to accept the proposal on a motion by Salo with a second by Teets. Ayes: All.

Schmudde presented an update on the LIMRiCC Medical Insurance Program for 2009-2010 to the Board. Does the Board wish to have the employee payment percentage for the health insurance remain at 15% or increase to 20%? After discussion, the Board voted to have the employee percentage of the premium for health insurance remain at 15%, on a motion by Blaskey with a second by Salo. Ayes: All.

Board members were canvassed about what personal information (e.g., address, phone, email) they wanted given to members of the public who request it.

No members of the public were present at the end of the meeting.

The next regular Board meeting is scheduled for June 18, 2009.

The meeting was adjourned at 8:55 p.m. on a motion by Salo with a second by Teets. Ayes: All.

Barbara Salo, Secretary

MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
APRIL 16, 2009

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:05 p.m. by Vice President Tom Salutric. Present were Board members: Blaskey, Teets, Salo, Rossi, Tom Salutric. Also present were Miriam Pollack, candidate for consultant for the Library Director Search; Aracely Gutierrez, citizen interested in a trustee position; Mark Lawton, reporter for the Pioneer Press newspapers; Schmudde, library director; and Garrett, assistant library director. Absent Board members: O’Cull, Karen Salutric. Also absent was Mary Jane Kepner, candidate for consultant for the Library Director Search, due to illness.

Tom Salutric appointed Salo to run the Board meeting.

The Board agreed to amend the agenda, to begin the interview with Ms. Pollack, candidate for consultant for the Library Director Search. Board members received copies of her resumé, references, and listing of fees. She presented her proposed timeline for the search, and described how the search would be managed.

7:12 p.m., President O’Cull arrived.

Ms. Pollack explained her guarantee: if the candidate hired through her search leaves before six months pass, she will redo the search with no charge for her labor fees. For the search, she will draw up qualifications for the Director position and make suggestions to the Board, but the Board will be able to add or change requirements to fit the specific situation. Meetings would be expected to include the initial meeting, a meeting to present candidates’ dossiers and interview meetings. Much of the communication between Ms. Pollack and the Board would be through email. At 7:23 p.m., Ms. Pollack was thanked for her presentation and she left.

At 7:24 p.m., Salo turned the meeting over to O’Cull.

Minutes of the regular Board meeting of March 19, 2009, were read and approved on a motion by Teets with a second by Salo. Ayes: All.

The Board read and accepted the following: the Treasurer’s Report of March 31, 2009; the Bills Payable Report for April 16, 2009; the Revenue and Expense Report for March 2009; and the Statistical Circulation and Acquisitions Report for March 2009. Acceptance was on a motion by Teets with a second by Rossi. Roll call vote:

AYES: Rossi, Blaskey, Tom Salutric,Teets, Salo, O’Cull.
NAYS: None
ABSENT: Karen Salutric.

Grand total of all payables listed: $55,812.84

Blaskey asked if Schmudde has seen a reduction in the district’s tax income. Schmudde reported that a difference in the tax income has not been obvious yet; she would need to ask the office manager for exact amounts.

Schmudde reported that three candidates have expressed interest in the trustee positions that will be open. Regarding the recent April 7 election results, Cook County now does the official canvassing and official results are supposed to be ready on April 28.

The librarians’ reports were read and accepted with the appreciation of the Board.

The revised Program Room Policy was discussed. Schmudde reported that she has asked two other similar libraries in the area what they charge for-profit groups to use their program rooms. Both libraries charge $100.00 for up to three hours. Schmudde proposed that the district raise its fee to $50.00, but after discussion the Board wished to raise the fee to $75.00. The revised Program Room Policy was approved, as amended, by the Board on a motion by Blaskey with a second by Teets. Ayes: All.

The Board’s decision on replacing the stall walls in the main men’s restroom was tabled until a future meeting.

Salo reported that Mary Lou Stefanski will lend and drive her car for both the Stone Park Memorial Day parade, May 25, and the Northlake Days parade, June 28.

Staff raises will be discussed at the regular Board meeting on May 21. Schmudde usually gives raises based on cost of living plus merit. Due to the current economy, does the Board still wish raises to be calculated this way? The Board would like a listing of proposed raises with separate columns for what the raises using each option would be.

Agenda provided for a closed session, as per 5ILCS 120/2 (c)21, for “discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06 of the Open Meetings Act.” The Board voted to have the minutes of the lawfully-closed meetings remain closed, on a motion by Salo with a second by Blaskey. Ayes: All.

Schmudde reminded Board members to send their Statements of Economic Interest to Cook County by May 1. After the due date, Cook County begins charging fines.

Candidates for the open trustee positions will be interviewed and selection will be made at the regular meeting on May 21.

No members of the public wished to discuss anything specific at the meeting.

The next regular Board meeting is scheduled for May 21, 2009.

The meeting was adjourned at 7:45 p.m. on a motion by Salo with a second by Teets. Ayes: All.

Kathy O’Cull, President

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
JUNE 18, 2009
7:00 P.M.

AGENDA

Call to order, roll call.

Approval of the Minutes of the Regular Board Meeting of April 16, 2009.
Approval of the Minutes of the Special Board Meeting of June 3, 2009.
Acceptance of the Treasurer's Report of April 30 and May 31, 2009.
Acceptance of the Bills Payable Report for May, 2009 and June 18, 2009.
Acceptance of Revenue and Expense Report for April, May, 2009.
Acceptance of Statistical Circulation and Acquisitions Report for April and May, 2009
Librarians’ Reports.

UNFINISHED BUSINESS

1. Interview Aracely Gutierrez for vacant Library Trustee position.

NEW BUSINESS

1. Swear in Orlando Rivera, appointed to fill a Board vacancy.
2. Make a decision on candidate to fill Board vacancy.
3. Adopt Ordinance #09-513, Providing for Tentative Budget and Appropriations of the Northlake Public Library District for the fiscal year beginning July 1, 2009 and ending June 30, 2010.
4. Adopt Ordinance #09-514, Ascertaining the Prevailing Rate of Wages for Laborers, Workers and Mechanics Employed on Public Works of the Northlake Public Library District.
5. Adopt Ordinance #09-515, Authorizing 2009 Public Library Non-Resident Cards.
6. Appoint two Board members to audit the Secretary’s minutes for FY 2008-09, for the State Annual Report.
7. Approve the Board Meeting Schedule for FY 2009-2010.
8. Approve the Calendar for the Budget, Appropriations and Levy timetable for 2009-2010
9. Appoint two Board officers to sign end of the fiscal year checks on June 30, 2009 and July monthly checks on July 21, 2009.
10. Amendment to Board By-laws, to extend term of Treasurer for two more years,
11. Discussion of bicycles and skateboards used and left on library property.
12. Executive Session: 
    5ILCS 120/2(c)(1) The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity.
13. Public discussion.
14. Adjournment

Items not listed on this agenda are for announcement, deliberation and/or discussion only,no official action will be taken.

The next Board meeting is scheduled for August 20, 2009.

Originally POSTED:  3:00 p.m.  June 12, 2009

SPECIAL BOARD MEETING
NORTHLAKE PUBLIC LIBRARY DISTRICT

JUNE 3, 2009
7:00 P.M.

AGENDA

Call to order, roll call.

UNFINISHED BUSINESS

1. Riders in car for Northlake Days Parade, June 28, 2009.
2. Decision on replacement of partitions in first floor men’s restroom.

NEW BUSINESS

1. Executive Session:  5 ILCS 120/2 (c)(3):  The selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance.

Interview four candidates for the two vacant Library Trustee positions.

1. Michael Cushion.
2. Arecely Gutierrez.
3. Orlando Rivera.
4. Karen Salutric.

2. Interview Mary Jane Kepner—Library Director Search Consultant.
3. Decision made on Library Director Search Consultant.
4. Declaration of vote totals for April 7, 2009, Library Trustee Election.
5. Board Reorganization—election of new Board Officers.
6. Linda Rossi, recognition for years of service as a Library Trustee.
7. Proposal from McClure, Inserra & Co., for financial audit for fiscal year ending June 30, 2009.
8. Update on LIMRICC Medical Insurance Program for 2009-2010.  Percentage paid by the library for full time employees.
9. Canvass Board members related to releasing personal information.
10. Executive Session:  5 ILCS 120/2(c)(2):  Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
11. Public Discussion.
12. Adjournment.

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for June 18, 2009.
Originally POSTED May 22, 2009

5/28/2009 12:54:00 PM http://www.northlakelibrary.org/boardblog/?view=pLink&id=124 124

May 21, 2009 Northlake Public Library District Board Meeting cancelled due to lack of quorum.

Jan Schmudde

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
May 21, 2009
7:00 P.M.

 
AGENDA

Call to order, roll call.
Approval of the Minutes of the Regular Board Meeting of April 16, 2009.           
Acceptance of the Treasurer's Report of April 30, 2009.
Acceptance of the Bills Payable Report for May 21, 2009.
Acceptance of Revenue and Expense Report for April 2009.
Acceptance of Statistical Circulation and Acquisitions Report for April 2009.
Librarians’ Reports.
 

UNFINISHED BUSINESS

1. Riders in car for Stone Park Memorial Day Parade, May 25, 2009 and Northlake Days Parade, June 28, 2009.
2. Decision on replacement of partitions in first floor men’s restroom.
    

NEW BUSINESS

1. Executive Session:  5 ILCS 120/2 (c)(3):  The selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance.
   
   Interview four candidates for the two vacant Library Trustee positions.
   
   1)  Michael Cushion.
   2)  Arecely Gutierrez.
   3)  Orlando Rivera.
   4)  Karen Salutric.
   
2. Interview Mary Jane Kepner—Library Director Search Consultant.
3. Decision made on Library Director Search Consultant.
4. Declaration of vote totals for April 7, 2009, Library Trustee Election.
5. Board Reorganization—election of new Board Officers.
6. Linda Rossi, recognition for years of service as a Library Trustee.
7. Proposal from McClure, Inserra & Co., for financial audit for fiscal year ending June 30, 2009.
8. Update on LIMRICC Medical Insurance Program for 2009-2010.  Percentage paid by the library for full time employees.
9. Canvass Board members related to releasing personal information.
10. Executive Session:  5 ILCS 120/2(c)(2):  Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
11. Public Discussion.
12. Adjournment.

 
Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for June 18, 2009.

Originally POSTED:  3:00 p.m.  May 19, 2009.

MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
MARCH 19, 2009

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:01 p.m. by President Kathy O’Cull. Present were Board members: Rossi, Blaskey, Tom Salutric, Karen Salutric, Teets, Salo, O’Cull. Also present were Schmudde, library director and Garrett, assistant library director. Absent Board members: None.

Minutes of the regular Board meeting of February 19, 2009, were read and approved on a motion by Karen Salutric with a second by Teets. Ayes: All.

The Board read and accepted the following: the Treasurer’s Report of February 28, 2009; the Bills Payable Report for March 19, 2009; the Revenue and Expense Report for February 2009; and the Statistical Circulation and Acquisitions Report for February 2009. Acceptance was on a motion by Salo with a second by Karen Salutric. Roll call vote:

AYES: Rossi, Blaskey, Tom Salutric, Karen Salutric, Teets, Salo, O’Cull.
NAYS: None
ABSENT: None.

Grand total of all payables listed: $67,219.09.

The librarians’ reports were read and accepted with the appreciation of the Board.

Discussion continued and questions were asked and answered about the proposed Early Retirement Incentive (ERI), a program of the Illinois Municipal Retirement Fund, for 2009. Schmudde and Garrett were asked to temporarily leave the room at 7:18 p.m. and the Board continued the discussion of the program. After further discussion, the Board voted not to adopt the Early Retirement Incentive of the Illinois Municipal Retirement Fund, on a motion by Blaskey with a second by Teets. Roll call vote:

AYES: Blaskey, Tom Salutric, Karen Salutric, Rossi, Teets, Salo, O’Cull.
NAYS: None
ABSENT: None

At 7:32 p.m., Schmudde and Garrett were asked to return to the meeting and the Board reported its decision.

Copies of the revised Program Room Policy were given to the Board. Discussion and action were tabled until the April meeting.

Schmudde reminded the Board that she will be resigning from the library district in December, and discussed the hiring of a consultant to direct the Director Search process. Two applicants for the consultant position will be meeting with the Board at the regular April meeting to make their presentations. Copies of their written proposals will be sent to the Board. The consultant will be chosen after the presentations. Board members requested to receive copies of the Director’s job description prior to the April regular meeting.

Participation in the Stone Park Memorial Day Parade, May 25, 2009, and in Northlake Days, June 26-28, 2009, was discussed. Salo will ask Mary Lou Stefanski if she will be available to drive her car for the library district in the Stone Park parade and in the Northlake Days parade on June 28. Schmudde reported that staff suggested that the district could sponsor family related entertainment on one of the stages at Northlake Days instead of staffing a booth there. The Board was agreeable to the suggestion and Schmudde will find out more information.

The district has received no response from the mayor of Northlake regarding the proposed project to install a drain to reduce the flooding in neighbors’ lots to the east of the library building. Schmudde had reported to the mayor that the Board would agree to pay the cost of materials for the project only if it receives a signed Release/Indemnity/Hold Harmless Agreement from all complaining neighbors before any work starts.

Schmudde proposed installing a wood fence along the entire east side of the property. This would be primarily to stop children and teens from climbing onto the property from neighboring properties. After discussion, the Board decided not to approve the use of wooden fencing.

Schmudde informed the Board that she would be replacing some damaged curb stops in the parking lot.

Replacement of the stall walls in the main men’s restroom was also proposed by Schmudde. Discussion ensued, but no decision was made.

The Board discussed whether the executive (i.e., closed) session minutes from fiscal year 2005-06 should be made public. The Board voted not to make the closed session minutes from fiscal year 2005-06 public, on a motion by Blaskey with a second by Salo. Ayes: All.

The April 7, 2009 election was discussed, as well as what is needed to make appointments to fill the two remaining Trustee seats.

No members of the public were present.

The next regular Board meeting is scheduled for April 16, 2009.

The meeting was adjourned at 8:05 p.m. on a motion by Salo with a second by Tom Salutric. Ayes: All.

Barbara Salo, Secretary

Call to order, roll call.
Approval of the Minutes of the Regular Board Meeting of March 19, 2009.
Acceptance of the Treasurer's Report of March 31, 2009.
Acceptance of the Bills Payable Report for April 16, 2009.
Acceptance of Revenue and Expense Report for March, 2009.
Acceptance of Statistical Circulation and Acquisitions Report for March, 2009
Librarians’ Reports.

UNFINISHED BUSINESS

1) Revised Program Room Policy 

NEW BUSINESS

1) Interviews with Miriam Pollack and Mary Jane Kepner- consultants for Library Director Search.

2) Discussion of 2009-10 staff raises.

3) 5 ILCS 120/2 (c) 21: Discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by section 2.06 of the Open Meetings Act; for FY 06-07.

4) Public discussion

5) Adjournment

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for May 21, 2009

ORIGINALLY POSTED: 3:00 p.m. April 14, 2009

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:27 p.m. by Vice President Tom Salutric. Present were Board members: Karen Salutric, Teets, Salo, Tom Salutric. Also present were Aracely Gutierrez, a citizen interested in serving on the Board; Mark Lawton, a staff writer with the Pioneer Press newspapers; Schmudde, library director and Garrett, assistant library director. Absent Board members: Blaskey, Rossi, O’Cull.

Barb Salo, Secretary, was appointed to run the meeting on a motion by Karen Salutric with a second by Teets. Ayes: All.

Minutes of the regular Board meeting of January 15, 2009, were read and approved on a motion by Tom Salutric with a second by Karen Salutric. Ayes: All.

Minutes of the Truth in Taxation meeting on the levy for fiscal year 2008-09, held on November 20, 2008, were read and approved on a motion by Teets with a second by Karen Salutric. Ayes: All.

The Board read and accepted the following: the Treasurer’s Report of January 31, 2009; the Bills Payable Report for February 19, 2009; the Revenue and Expense Report for January 2009; and the Statistical Circulation and Acquisitions Report for January 2009. Acceptance was on a motion by Tom Salutric with a second by Teets. Roll call vote:

AYES: Karen Salutric, Tom Salutric, Teets, Salo.
NAYS: None
ABSENT: Blaskey, Rossi, O’Cull.

Grand total of all payables listed: $81,381.19.

The librarians’ reports were read and accepted with the appreciation of the Board.

The Executive (i.e. Closed) Session listed on the meeting agenda was tabled until the regular March meeting.

Schmudde reported to the Board on changes to the interlibrary loan procedures for requests for items located outside of the Metropolitan Library System. The new procedures are being developed because the Metropolitan Library System will no longer be managing most interlibrary loans outside of its boundaries.

There was further discussion of the proposal for an Early Retirement Incentive (ERI), a program of the Illinois Municipal Retirement Fund, for 2009. Schmudde reviewed the incentive for the Board. Four employees are eligible for the ERI, but Schmudde has spoken to them and three are not interested. An additional document was given to Board members, an actuarial analysis of the potential effect of the proposed ERI on the library district. The Board agreed to table action on the proposal until the March meeting, when more Board members might be present.

Schmudde reported that originally she wished to change only the fee schedule in the Program Room policy, but then realized the entire policy needed revision. The Board agreed to table the Program Room policy discussion until the other revisions can be made.

Schmudde requested that the Board close the library on Friday, July 3, 2009. Employees will not receive holiday pay, but may use personal or vacation time for the day. The library will be closed on Saturday, July 4, 2009, which will follow the regular holiday pay policy. The Board agreed to close the library on July 3, 2009, under the above conditions, on a motion by Karen Salutric with a second by Teets. Ayes: All.

Correspondence was received from the Northlake Lutheran Church food pantry, thanking the library for its food donation. The library had collected over five hundred food items as part of its "Food for Fines" campaign.

Ms. Gutierrez did not have any further questions about the Trustee position. Aracely Gutierrez and Karen Salutric can be either appointed to the two remaining Trustee openings, or can use the write-in option on the ballot, if the deadline for write-in has not already passed. Barb Salo’s is the only name officially on the election ballot for one trustee opening.

Mark Lawton did not have any questions for public discussion.

The next regular Board meeting is scheduled for March 19, 2009.

The meeting was adjourned at 7:57 p.m. on a motion by Teets with a second by Karen Salutric. Ayes: All. 

Tom Salutric, Secretary Pro Tem