Minutes for June 16, 2011 Meeting of the Northlake Public Library District Board of Trustees (unofficial)

MINUTES OF THE REGULAR BOARD MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES

JUNE 16, 2011

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 6:30 p.m. by President Sonya Teets. Present were Board members: Salo, Blaskey, Garcia, Ukleja, Rivera, Teets. Also present were Sharon L. Highler, Library Director; and Mary Jane Garrett, Head of Technical Services. Absent Board member: Gutierrez.

The Board approved the agenda for the meeting, with the exception that an Executive Session would not be needed.

Minutes of the Board meeting of May 19, 2011, were read and approved on a motion by Rivera with a second by Salo.

AYES: All.

The Board read and accepted the following: the Treasurer’s Report of May 31, 2011; the Bills Payable/Paid Report for June 16, 2011; the Revenue and Expense Report for May 2011; and the Statistical Circulation and Acquisitions Report for May 2011. Acceptance of the above reports was on a motion by Rivera with a second by Salo. Roll call vote:

AYES: Salo, Blaskey, Garcia, Ukleja, Rivera, Teets.
NAYS: None.
ABSENT: Gutierrez.

Grand total, June: $53,655.79

The librarians’ reports for May of 2011 were read and accepted with the appreciation of the Board. Higher reported that the children’s summer reading program appears to be busy in its beginning week. Grand prizes for each major reading group have been settled.

President Teets reported that she has been finalizing plans with Highler for additional summer reading programs to be located in Stone Park. They have been trying to initiate Stone Park programs to serve children who are not able to get transportation from Stone Park to the library building in Northlake. They will need to confirm with Marianne Ryczek, the Department Head of Youth Services, but they are hoping to have Friday programs in Stone Park by July 1. Teets is confirming with the firehouse in Stone Park for space.

Vice President Rivera confirmed that a photograph and story about the AWE bilingual, early-literacy station has been sent to the newspaper. He also wondered whether the library staff has considered providing keychain-type library cards to increase convenience for patrons.

Highler reported on recent developments with the Illinois library systems. Elections for the board of the new RAILS system have been completed, but the results have not been received yet. RAILS cannot officially sign contracts until July 1, 2011, so system staff will not be able to be in any of the buildings until both liability and personnel insurance is in place. The system staff and board are trying to come up with a legal solution to this.

The Board discussed an appreciation celebration for outgoing library trustees. O’Cull and Salutric, the outgoing trustees, need to be contacted for their availability dates and times, and what places they prefer.

Highler reported on her search for prices for audit services comparable to those the district currently receives. She has received prices from an auditor, but she has noted “red flags” about how well the auditor communicates. She recommends continuing the search for next year’s audit, but keeping our current auditor for this year. The Board approved Highler’s recommendation, on a motion by Salo with a second by Rivera. Roll call vote: