MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
OCTOBER 17, 2013
The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 6:35 p.m. by Treasurer Aracely Gutierrez. Present were Board members: Gutierrez, Efta, Wright. Absent Board members: Mukite, Salo, Rivera, Garcia. Also present were Sharon L. Highler, Library Director; and Laura Bartnik, Head of Adult Services as well as friends and family of Karen Salutric and Sonya Teets (former Board members who were being recognized). When the meeting was called to order, a quorum did not exist, so Unfinished Business, Section 1 (Former Trustee Recognition), was moved to the beginning of the agenda.
Highler read the certificate of appreciation aloud, as well as a letter of recognition from State Representative Kathleen Willis to the former trustees who were being recognized. Mayor Mazzulla of Stone Park made a speech congratulating Sonya Teets.
After the Former Trustee Appreciation wrapped up the Board meeting recommenced, Vice President Tom Mukite arrived at 6:50 p.m. and a quorom was established.
The regular meeting of the Northlake Public Library District Board of Trustees was re-called to order at 7:10 p.m. by Vice President Tom Mukite. Present were Board members: Gutierrez, Efta, Wright, Mukite. Absent Board members: Salo, Rivera, Garcia. Also present were Sharon Highler, Library Director; and Laura Bartnik, Head of Adult Services.
The Board approved the agenda for the meeting.
The Board approved the minutes of the Public Hearing of September 19, 2013, as well as the minutes of the regular Board meeting of September 19, 2013, on a motion by Efta with a second by Gutierrez.
AYES: All.
The Board read and accepted the following: the Treasurer’s Report of September 30, 2013; the Bills Payable/Paid Report for October 17, 2013; the Revenue and Expense Report for September of 2013; and the Statistical Circulation and Acquistions Report for September of 2013. Acceptance of the above reports was on a motion by Wright with a second by Gutierrez. Roll call vote:
AYES: Gutierrez, Efta, Wright, Mukite.
NAYS: None.
ABSENT: Salo, Rivera, Garcia.
Total bills payable: $41,955.49
Total bills paid: $66,051.31.
The librarians’ reports were read and accepted with the appreciation of the Board.
Tom Mukite gave the Vice President’s Report that an unnamed scholar is interested in writing an article on the HULK fundraising project. He will provide more information at a later date.
Sharon reminded Trustees that they still need to complete their required online Open Meetings Act training.
Discussion of the director’s evaluation process was postponed but Trustees can still fill out the evaluations. Highler presented her self-evaluation to the Board.
Review of revised policies was also postponed.
Highler presented the list of Library Closing Dates for 2014 to the Board. Two additional dates, December 26, 2014, and January 2, 2015, were requested as Administrative Days. The library will be closed, but staff will need to use vacation or other time for those days in order to be paid for them. Highler also presented December 13, 2013, for the library to be closed for Staff In-Service Day. The Board approved the library closing dates on a motion by Mukite with a second by Efta.
AYES: All.
The Board accepted the Treasurer’s Statement of Receipts and Disbursements for the fiscal year ending in June 30, 2013. Acceptance was on a motion by Mukite with a second by Efta. Roll call vote:
AYES: Gutierrez, Efta, Wright, Mukite.
NAYS: None.
ABSENT: Salo, Rivera, Garcia.
The Board set signers for the IIIT and Illinois Funds Bank Accounts. Acceptance was on a motion by Mukite with a second by Efta. Roll call vote:
AYES: Gutierrez, Efta, Wright, Mukite.
NAYS: None.
ABSENT: Salo, Rivera, Garcia.
Highler also made the Board aware of the special language of the sign that will have to be displayed at the entrance of the building with regards to a new decision on the Firearm Concealed Carry Act (prohibiting guns on the premises). The template of the approved sign for use is at the Illinois State Police website.
The Board discussed the setting of the 2013 Levy Hearing Date. However, Highler advised the Board that since the levy is below a certain percentage, no levy hearing will be needed.
Executive Session was postponed.
The next regular Board meeting is scheduled for November 21, 2013.
The meeting was adjourned at 7:45 p.m. on a motion by Mukite with a second by Efta.
AYES: All.
Barbara Salo, Secretary